CE-193-21 - Supply and Delivery of Summer and Spring Bedding Plants, Planters, Baskets and Barrels

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000692001-2022-05-03T00:00:00Z",
    "date": "2022-05-03T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000692001",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-93",
            "name": "South Ayrshire Council",
            "identifier": {
                "legalName": "South Ayrshire Council"
            },
            "address": {
                "streetAddress": "County Buildings, Wellington Square",
                "locality": "Ayr",
                "region": "UKM94",
                "postalCode": "KA7 1DR"
            },
            "contactPoint": {
                "email": "pds@south-ayrshire.gov.uk",
                "telephone": "+44 3001230900",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.south-ayrshire.gov.uk/procurement/"
            }
        },
        {
            "id": "org-170",
            "name": "Ayr Sheriff Court",
            "identifier": {
                "legalName": "Ayr Sheriff Court"
            },
            "address": {
                "locality": "Ayr"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "South Ayrshire Council",
        "id": "org-93"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000692001",
        "title": "CE-193-21 - Supply and Delivery of Summer and Spring Bedding Plants, Planters, Baskets and Barrels",
        "description": "The Principal Aim of this requirement is to appoint one (1) suitably qualified Supplier, with a minimum of three (3) years' experience, to supply seasonal bedding plants, hanging baskets and floral tubs to South Ayrshire Council.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "03117200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "77300000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "03452000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "03451300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "03121000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM94"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2022-06-03T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-06-03T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAY447374",
                "documentType": "contractNotice",
                "title": "CE-193-21 - Supply and Delivery of Summer and Spring Bedding Plants, Planters, Baskets and Barrels",
                "description": "The Principal Aim of this requirement is to appoint one (1) suitably qualified Supplier, with a minimum of three (3) years' experience, to supply seasonal bedding plants, hanging baskets and floral tubs to South Ayrshire Council.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY447374",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Principal Aim of this requirement is to appoint one (1) suitably qualified Supplier, with a minimum of three (3) years' experience, to supply seasonal bedding plants, hanging baskets and floral tubs to South Ayrshire Council.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 years (+1) (+1)"
                }
            }
        ],
        "bidOpening": {
            "date": "2022-06-03T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Please see pcs tender doc"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The Contract is covered, but not exclusively, by the following legislation: ''Health and Safety at Work Ace etc. 1974; ''Control of Pesticides Regulations (as amended) 1986; ''Plant Protection Products Regulations 1995; ''Control of Substances Hazardous to Health Regulations as amended (COSHH) 1994; and ''Environmental Protection Act 1990 Unless otherwise specified elsewhere within the Contract Documents, all plant materials shall conform to the requirements of BS3936. Part 7: 1989. ''British Standard 3936 Part 7: 1989 ''Details of the Contractor's 'Waste Management Policy' as required under the Environment Protection Act 1990. ''Health and Safety at Work policy and the Companies or organisations relevant Codes of Practice, directly related to the work as specified by this Contract. The Contract is covered, but not exclusively, by the following Codes of Practice: ''Code of Practice for the Safe Use of Pesticides on Farms and Holdings 1998. (Part 11 of the Food and Environment Act 1985 and Health & Safety at Work Act combined code) ''The Safe Use of Pesticides for Non-agricultural Purposes - Health & Safety Commission Approved Code of Practice (Control of Substances Hazardous to Health Regulations 1994) DEFRA Horticulture and Park Services Standards ''Soil improvers - must not contain peat or sewage sludge. Bidders must provide the detailed composition of the product, the origin of organic matter and a declaration of compliance with the above requirements. Products carrying the EU Ecolabel will be deemed to comply. Other appropriate means of proof, such as a technical dossier of the manufacturer or a test report of an independent body, will also be accepted. ''Media Products - Growing media must not contain peat ''Invasive non-native species - All products and services procured should comply with the latest version of the Horticultural Code of Practice covering invasive non-native plants: https://www.slough.gov.uk/downloads/file/12/horticultural-leaflet-invasive-plants ''Hazardous Substances - Growing media should meet quality standards as set out in PAS100 and the Quality Protocol: https://preprod.wrap.org.uk/sites/default/files/2020-09/WRAP-Growing_Media_Specification.pdf ''Plants - From 2015 plants must not be supplied in or with growing media containing peat. It is accepted that a residual amount of peat may remain from its use in the original propagation of a plant."
                },
                {
                    "type": "economic",
                    "description": "It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently awarded Contract the insurance and financial requirements indicated below: Insurances: Employers Liability Insurance (Compulsory) = 10 million GBP in respect of each claim without limit to the number of claims. Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Product Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Motor Vehicle Insurance = Minimum Third-Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used. Evidence for insurance requirements will be requested at the \"Request for Documentation\" Stage. Documentation requested for the above insurances will include the names of insurers, policy numbers, expiry dates, limits of any one incident, annual aggregate caps, excesses and claims handling procedures. Financial Standing: The Council will access a Creditsafe report for a Tenderer's organisation and use the information contained within to assist with the assessment of the Tenderer's economic and financial standing. In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below: A copy of the organisation's audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end. OR A statement of the organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format Tenderers may be required to provide an end of period balance sheet or make the response specified below. OR If Tenderers are unable to provide the information requested above, they may be required to provide additional information and documentation that will give the Authority the assurance that they are capable of carrying out any subsequent awarded contract. For example, a statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing. Once the Council has received and considered such financial information as is made available in line with the requirements above, the Council shall have discretion to ask Tenderers to provide either a parent company guarantee and/or a guarantee from an agreed financial institution as it considers appropriate (acting reasonably). In the event that additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected. Evidence for this requirement may be requested at the \"Request For Documentation\" Stage."
                },
                {
                    "type": "technical",
                    "description": "Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the \"Supply and Delivery of Summer and Spring Bedding Plants, Planters, Baskets and Barrels\". The below requirements will be requested at the \"Request for Documentation\" Stage: Two (2) examples of the provision of similar goods may be requested and must be from within the last 3 years for goods and services. If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided. Tenderers may also be required to provide: Technical Skills A statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise. Guidance The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise. Technical Resources A statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise. Guidance The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant technical resources for this procurement exercise. Technical Confirmation If available, copies of completion certificates or customers' written declaration which validates the examples you have provided. Guidance If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "03117200",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Estimated retender 2027"
        }
    },
    "language": "EN",
    "description": "Additional information stated within the procurement document The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 44081. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: This procurement will include a Community Benefit requirement. It has become clear that there is scope within the Procurement Reform (Scotland) Act 2014 which applies to public contracts, to use contracts to deliver wider social benefits such as: - Targeted recruitment and training (providing employment and training opportunities/Apprenticeships) ''SME and social enterprise development ''Community engagement As part of your tender response, Tenderers are requested to provide an outline of all community benefits they can offer for this contract. (SC Ref:692001)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000692001"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}