Notice Information
Notice Title
Timetabling and Exam Software (SaaS)
Notice Description
The University of Edinburgh wishes to implement a new, cloud based timetabling SAAS for both teaching and exams.
Lot Information
Lot 1
The University wishes to implement a new, cloud based timetabling SAAS for both teaching and exams. The current solution which was procured in 2011 is nearing end of life. Timetabling systems are critical to the central timetabling and exams service, to enable multiple services for resource booking, as well as scheduling and publication of student timetables for the 35,000 taught students (UG & PGT). The project will ensure business service continuity for Students and Staff. It will provide scalability in number and variety of teaching activities and number of room bookings across the University. The project will also make it easier to support more flexible timetabling requirements stemming from Curriculum Transformation.
Renewal: An initial term of 48 months plus optional contract extensions of up to 72 months are envisaged.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000698259
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN452274
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- OJEU - F2 - Contract Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
72416000 - Application service providers
Notice Value(s)
- Tender Value
- £2,260,000 £1M-£10M
- Lots Value
- £2,260,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 24 Jun 20223 years ago
- Submission Deadline
- 1 Aug 2022Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF EDINBURGH
- Contact Name
- Chris Daly
- Contact Email
- cdaly2@ed.ac.uk
- Contact Phone
- +44 7928260392
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH1 1HT
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN452274
Timetabling and Exam Software (SaaS) - The University of Edinburgh wishes to implement a new, cloud based timetabling SAAS for both teaching and exams.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000698259-2022-06-24T00:00:00Z",
"date": "2022-06-24T00:00:00Z",
"ocid": "ocds-r6ebe6-0000698259",
"initiationType": "tender",
"parties": [
{
"id": "org-41",
"name": "University Of Edinburgh",
"identifier": {
"legalName": "University Of Edinburgh"
},
"address": {
"streetAddress": "Charles Stewart House, 9-16 Chambers Street",
"locality": "Edinburgh",
"region": "UKM75",
"postalCode": "EH1 1HT"
},
"contactPoint": {
"name": "Chris Daly",
"email": "cdaly2@ed.ac.uk",
"telephone": "+44 7928260392",
"url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "09",
"description": "Education",
"scheme": "COFOG"
}
],
"url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
}
},
{
"id": "org-42",
"name": "Edinburgh Sheriff Court and Justice of the Peace Court",
"identifier": {
"legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
},
"address": {
"streetAddress": "Sheriff Court House, 27 Chambers Street",
"locality": "EDINBURGH",
"postalCode": "EH1 1LB"
},
"contactPoint": {
"email": "edinburgh@scotcourts.gov.uk",
"telephone": "+44 1312252525",
"url": "https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court"
},
"roles": [
"reviewBody",
"mediationBody"
]
}
],
"buyer": {
"name": "University Of Edinburgh",
"id": "org-41"
},
"tender": {
"id": "EC0966",
"title": "Timetabling and Exam Software (SaaS)",
"description": "The University of Edinburgh wishes to implement a new, cloud based timetabling SAAS for both teaching and exams.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "72416000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "The University of Edinburgh Central Campus and Easter Bush, BioQuarter and Western General Hospital Campuses."
},
"deliveryAddresses": [
{
"region": "UKM75"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 2260000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
"tenderPeriod": {
"endDate": "2022-08-01T12:00:00Z"
},
"awardPeriod": {
"startDate": "2022-08-01T14:00:00Z"
},
"documents": [
{
"id": "JUN452274",
"documentType": "contractNotice",
"title": "Timetabling and Exam Software (SaaS)",
"description": "The University of Edinburgh wishes to implement a new, cloud based timetabling SAAS for both teaching and exams.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN452274",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "The University wishes to implement a new, cloud based timetabling SAAS for both teaching and exams. The current solution which was procured in 2011 is nearing end of life. Timetabling systems are critical to the central timetabling and exams service, to enable multiple services for resource booking, as well as scheduling and publication of student timetables for the 35,000 taught students (UG & PGT). The project will ensure business service continuity for Students and Staff. It will provide scalability in number and variety of teaching activities and number of room bookings across the University. The project will also make it easier to support more flexible timetabling requirements stemming from Curriculum Transformation.",
"status": "active",
"value": {
"amount": 2260000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Functionality",
"description": "24.50"
},
{
"type": "cost",
"name": "Whole life costs including internal implementation costs",
"description": "30"
}
]
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "allowed"
},
"contractPeriod": {
"durationInDays": 3600
},
"hasRenewal": true,
"renewal": {
"description": "An initial term of 48 months plus optional contract extensions of up to 72 months are envisaged."
}
}
],
"bidOpening": {
"date": "2022-08-01T14:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios: - Current Ratio - Quick Ratio",
"minimum": "Quick Ratio: 1.0 or greater. Current Ratio: 1.2 or greater."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "72000000",
"scheme": "CPV"
},
"hasRecurrence": false,
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20802. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:698259)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000698259"
}
],
"noticetype": "OJEU - F2 - Contract Notice"
}