Award

Renewable Heat Services-2023-SER051

THE HIGHLAND COUNCIL

This public procurement record has 2 releases in its history.

Award

04 Sep 2023 at 00:00

OJEU - F3 - Contract Award Notice
Tender

14 Jun 2023 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Highland Council has completed an award for the tender titled "Renewable Heat Services-2023-SER051." The Council is seeking a contractor to manage, operate, and maintain renewable heat and associated services across its estate. The contract, with a value of £28,701,093.18 GBP, started on August 28, 2023, and is active until September 5, 2026, with optional extensions. This opportunity falls under the services category and is of significant value, providing a chance for businesses in the renewable energy sector.

This tender by The Highland Council presents an opportunity for businesses involved in renewable energy services to grow and expand their operations. The contract focusses on managing heat provision, fuel delivery and supply, maintenance of biomass plant, and associated equipment. Businesses with expertise in renewable energy services, particularly in heat provision and biomass maintenance, are well-suited to compete in this procurement process. The contract duration allows for stable long-term business planning, with potential extensions providing further growth prospects for successful contractors.

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Notice Information

Notice Title

Renewable Heat Services-2023-SER051

Notice Description

The Authority wishes to appoint one Contractor submitting the Most Economically Advantageous Tender (MEAT), to manage, operate and maintain renewable heat and associated services across the estate. The Contractor will be required to undertake the management of heat provision, which will include fuel delivery and supply, management and undertaking of the servicing, maintenance and repair of biomass plant, and associated equipment, including fuel storage facilities, ancillary equipment and plant controls. The contract specifically excludes the building heating system such as pipework and heaters and the Authority's Housing stock which is specifically excluded from the scope of the requirements described. The Contract shall commence on 06 September 2023 and will endure until 05 September 2026, with the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreement. The option of multiple extensions may be exercised by the Authority giving written notice to the Contractor to that effect, not less than three (3) months before the contract would otherwise expire. The estimated annual value (based on historical data of approximately 35,000,000kWh heat consumption across the estate) is 5,800,000.00 GBP. Please note these are estimated and for guidance purposes only. Tenderers should note and consider the background of market conditions and decreasing public sector budgets and the need to target and achieve budgetary pressures against the current annual costs experienced by the Council for the Services provided by this Contract.

Lot Information

Lot 1

The Authority wishes to appoint one Contractor submitting the Most Economically Advantageous Tender (MEAT), to manage, operate and maintain renewable heat and associated services across the estate. The Contractor will be required to undertake the management of heat provision, which will include fuel delivery and supply, management and undertaking of the servicing, maintenance and repair of biomass plant, and associated equipment, including fuel storage facilities, ancillary equipment and plant controls. The contract specifically excludes the building heating system such as pipework and heaters and the Authority's Housing stock which is specifically excluded from the scope of the requirements described. The Contract shall commence on 06 September 2023 and will endure until 05 September 2026, with the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreement. The option of multiple extensions may be exercised by the Authority giving written notice to the Contractor to that effect, not less than three (3) months before the contract would otherwise expire. The estimated annual value (based on historical data of approximately 35,000,000kWh heat consumption across the estate) is 5,800,000.00 GBP. Please note these are estimated and for guidance purposes only. Tenderers should note and consider the background of market conditions and decreasing public sector budgets and the need to target and achieve budgetary pressures against the current annual costs experienced by the Council for the Services provided by this Contract.

Renewal: With the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000700098
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP487418
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£34,800,000 £10M-£100M
Lots Value
£34,800,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£28,701,093 £10M-£100M

Notice Dates

Publication Date
4 Sep 20232 years ago
Submission Deadline
13 Jul 2023Expired
Future Notice Date
Not specified
Award Date
28 Aug 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Please refer to the tender documents.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE HIGHLAND COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV3 5NX
Post Town
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

ALTERNATIVE HEAT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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                "dateModified": "2023-06-14T13:33:26Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN481082-26",
                "title": "Appendix-2.7-PlanInPlaceLetter",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=26",
                "datePublished": "2023-06-14T13:33:57Z",
                "dateModified": "2023-06-14T13:33:57Z",
                "format": "application/msword"
            },
            {
                "id": "JUN481082-27",
                "title": "Appendix-2.8-CCFMAccessArrangementsForm",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=27",
                "datePublished": "2023-06-14T13:34:24Z",
                "dateModified": "2023-06-14T13:34:24Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN481082-28",
                "title": "Appendix-2.9-NotificationOfConditionScoreLog",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=28",
                "datePublished": "2023-06-14T13:34:51Z",
                "dateModified": "2023-06-14T13:34:51Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN481082-29",
                "title": "Appendix-2.10-SchoolHolidayDates-2023-24",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=29",
                "datePublished": "2023-06-14T13:35:19Z",
                "dateModified": "2023-06-14T13:35:19Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN481082-30",
                "title": "Appendix-2.11-BalancedScoreCard&KPIs",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=30",
                "datePublished": "2023-06-14T13:35:52Z",
                "dateModified": "2023-06-14T13:45:48Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN481082-31",
                "title": "Appendix-2.12-CallOutLog",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=31",
                "datePublished": "2023-06-14T13:36:21Z",
                "dateModified": "2023-06-14T13:36:21Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
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            {
                "id": "JUN481082-32",
                "title": "Appendix-2.13-LogBook-SuggestedLayout",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=32",
                "datePublished": "2023-06-14T13:36:48Z",
                "dateModified": "2023-06-14T13:36:48Z",
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                "id": "JUN481082-33",
                "title": "Appendix-2.14-NamingConventionForPlant&Equipment",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=33",
                "datePublished": "2023-06-14T13:37:14Z",
                "dateModified": "2023-06-14T13:37:14Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN481082-34",
                "title": "Appendix-2.15-NotificationOfMeteringIncident",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=34",
                "datePublished": "2023-06-14T13:37:41Z",
                "dateModified": "2023-06-14T13:37:41Z",
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                "id": "JUN481082-35",
                "title": "Appendix-2.16-ContractorCodeOfConduct",
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                "datePublished": "2023-06-14T13:38:07Z",
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                "id": "JUN481082-36",
                "title": "Appendix-3.1-ContractorsContractManagementReport",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=36",
                "datePublished": "2023-06-14T13:38:32Z",
                "dateModified": "2023-06-14T13:38:32Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
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                "id": "JUN481082-37",
                "title": "Appendix-2.11-BalancedScoreCard&KPIs",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=37",
                "datePublished": "2023-06-14T13:45:48Z",
                "dateModified": "2023-06-28T09:28:06Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
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                "id": "JUN481082-38",
                "title": "Accounts Administrator",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=38",
                "datePublished": "2023-06-26T14:00:08Z",
                "dateModified": "2023-06-26T14:00:08Z",
                "format": "application/pdf"
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                "id": "JUN481082-39",
                "title": "Asset Service Engineer",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=39",
                "datePublished": "2023-06-26T14:01:30Z",
                "dateModified": "2023-06-26T14:01:30Z",
                "format": "application/pdf"
            },
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                "id": "JUN481082-40",
                "title": "Biomass Service Engineer",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=40",
                "datePublished": "2023-06-26T14:03:16Z",
                "dateModified": "2023-06-26T14:03:16Z",
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                "id": "JUN481082-41",
                "title": "Fuel Co-Ordinator",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=41",
                "datePublished": "2023-06-26T14:04:30Z",
                "dateModified": "2023-06-26T14:04:30Z",
                "format": "application/pdf"
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            {
                "id": "JUN481082-42",
                "title": "Service Administrator",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=42",
                "datePublished": "2023-06-26T14:05:21Z",
                "dateModified": "2023-06-26T14:05:21Z",
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                "id": "JUN481082-43",
                "title": "Appendix-2.11-BalancedScoreCard&KPIs",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=43",
                "datePublished": "2023-06-28T09:28:06Z",
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                "id": "JUN481082-44",
                "title": "SER051 - Sites with Back Up Boiler Plant",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=44",
                "datePublished": "2023-06-28T09:47:46Z",
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                "datePublished": "2023-07-03T11:50:29Z",
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                "id": "SEP487418",
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                "title": "Renewable Heat Services-2023-SER051",
                "description": "The Authority wishes to appoint one Contractor submitting the Most Economically Advantageous Tender (MEAT), to manage, operate and maintain renewable heat and associated services across the estate. The Contractor will be required to undertake the management of heat provision, which will include fuel delivery and supply, management and undertaking of the servicing, maintenance and repair of biomass plant, and associated equipment, including fuel storage facilities, ancillary equipment and plant controls. The contract specifically excludes the building heating system such as pipework and heaters and the Authority's Housing stock which is specifically excluded from the scope of the requirements described. The Contract shall commence on 06 September 2023 and will endure until 05 September 2026, with the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreement. The option of multiple extensions may be exercised by the Authority giving written notice to the Contractor to that effect, not less than three (3) months before the contract would otherwise expire. The estimated annual value (based on historical data of approximately 35,000,000kWh heat consumption across the estate) is 5,800,000.00 GBP. Please note these are estimated and for guidance purposes only. Tenderers should note and consider the background of market conditions and decreasing public sector budgets and the need to target and achieve budgetary pressures against the current annual costs experienced by the Council for the Services provided by this Contract.",
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                "description": "The Authority wishes to appoint one Contractor submitting the Most Economically Advantageous Tender (MEAT), to manage, operate and maintain renewable heat and associated services across the estate. The Contractor will be required to undertake the management of heat provision, which will include fuel delivery and supply, management and undertaking of the servicing, maintenance and repair of biomass plant, and associated equipment, including fuel storage facilities, ancillary equipment and plant controls. The contract specifically excludes the building heating system such as pipework and heaters and the Authority's Housing stock which is specifically excluded from the scope of the requirements described. The Contract shall commence on 06 September 2023 and will endure until 05 September 2026, with the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreement. The option of multiple extensions may be exercised by the Authority giving written notice to the Contractor to that effect, not less than three (3) months before the contract would otherwise expire. The estimated annual value (based on historical data of approximately 35,000,000kWh heat consumption across the estate) is 5,800,000.00 GBP. Please note these are estimated and for guidance purposes only. Tenderers should note and consider the background of market conditions and decreasing public sector budgets and the need to target and achieve budgetary pressures against the current annual costs experienced by the Council for the Services provided by this Contract.",
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            "date": "2023-07-13T12:00:00Z",
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                    "type": "economic",
                    "description": "As detailed in minimum level(s) of standards required.",
                    "minimum": "The winning tenderer and its sub-contractor(s) to provide a current copy and have as a minimum: - 10,000,000 GBP Employers Liability Insurance (where applicable) for each and every claim; - 10,000,000 GBP Public Liability Insurance for each and every claim; - 10,000,000 GBP Products Liability Insurance (where applicable) for each and every claim; and - Third Party Motor Vehicle Liability Insurance to a minimum indemnity limit of 10,000,000 GBP for each and every claim in respect of property damage, without limit to the number of claims, unlimited in respect of personal injury. The bidder shall provide the organisations audited accounts covering the last financial three (3) years in the business area covered by the Contract; The Authority will use an independent credit scoring organisation, Creditsafe, to check the financial status of the winning tenderer. To minimise risk of failure, the desired risk score should not be below Moderate Risk as a minimum. The Authority shall take a view on the risk to the Authority should the winning tenderer credit rating fall below this and may involve further detailed financial checking/assessment. Where it is considered that the additional supporting information does not provide satisfaction that the risk is mitigated, the tenderer shall be disqualified."
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            "scheme": "EU-OJ",
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            "hasSubcontracting": true,
            "subcontracting": {
                "description": "The supply of wood pellets shall be subcontracted on this contract. Various support maintenance services shall also be subcontracted",
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                    "amount": 2560000,
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