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Maintenance of Biomass Boilers & Supply & Delivery of Biomass Pellets

South Lanarkshire Council

This public procurement record has 2 releases in its history.

Award

14 Apr 2023 at 01:00

OJEU - F3 - Contract Award Notice
Tender

28 Jul 2022 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The South Lanarkshire Council has awarded a contract for the maintenance of biomass boilers and supply & delivery of biomass pellets. The contract, with a value of £5,700,000 GBP, was signed on 22nd December 2022. The procurement stage was open procedure. The contract is aimed at ensuring the effective operation of biomass boilers in 49 properties, including primary schools and a sheltered housing complex. The buying organisation is the South Lanarkshire Council, located in Hamilton, UK, under the goods category of the public order and safety industry.

This tender provides an opportunity for businesses specialising in the maintenance and supply of biomass-related products to compete. Companies with experience in maintaining biomass boilers and delivering biomass pellets, along with appropriate calibrated equipment and specialist diagnostic software, are well-suited for this contract. The successful bidder, Alternative Heat Ltd., committed to delivering 290 community benefit points throughout the contract duration. The procurement process incorporated quality and price criteria, with quality accounting for 40% and price 60% in the evaluation of tenders. The tender period ended on 5th September 2022, with tender submissions assessed for the most economically advantageous bidder based on the specified criteria.

How relevant is this notice?

Notice Information

Notice Title

Maintenance of Biomass Boilers & Supply & Delivery of Biomass Pellets

Notice Description

The Council has an ongoing requirement for the provision of a Maintenance and Emergency Call Out Service for Biomass boilers in 49 of their properties which includes Primary Schools and a Sheltered Housing complex. The Council has made the decision to include the Supply and Delivery of the Biomass Pellets along with the Service and Maintenance of the Boilers to a single contractor which will provide the Council with a turnkey solution to ensure that the biomass boilers operate effectively and efficiently. The contractor was required to demonstrate previous experience in the maintenance of Biomass Boilers with operatives must have certified training on at least two of the boiler manufacturers and agree to carry out training, within one month if successful, on the other boilers located within Council properties. The contractor must have appropriate calibrated equipment and specialist diagnostic software/equipment required to carry out the maintenance works.

Lot Information

Lot 1

A Prior Information Notice (PIN) was published on Public Contracts Scotland on 1 July 2022 to gauge interest in the market which resulted in 8 expressions of interest. An Invitation to Tender was then published on 28 July 2022 via Public Contracts Scotland Tender (PCS-T) with the closing date for submitting tenders was 12 noon on Monday 5 September 2022. Tenders were invited on a Price/Quality basis, after being assessed on the relevant SPD criteria as outlined in the contract notice. The following weightings were used to determine the most economically advantageous tender: Quality (Technical) 40 % Price (Commercial) 60 % The successful Bidder was the one which achieved the highest combined Quality (Technical) / Price (Commercial) score. Bidders were required to provide community benefits as part of their bid. They were required to choose from the Council's menu of Community Benefits to achieve the minimum points (200) required for the contract.. The successful contractor Alternative Heat Ltd has committed to deliver 290 community benefit points throughout the duration of the contract.

Renewal: Contract has an optional extension of up to 36 months subject to satisfactory performance, financial standing and available funding.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000700818
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR476273
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

50 - Repair and maintenance services

CPV Codes

03413000 - Fuel wood

50531100 - Repair and maintenance services of boilers

Notice Value(s)

Tender Value
£3,520,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£5,700,000 £1M-£10M

Notice Dates

Publication Date
14 Apr 20233 years ago
Submission Deadline
29 Aug 2022Expired
Future Notice Date
Not specified
Award Date
22 Dec 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
2030

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Lanarkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMILTON
Postcode
ML3 0AA
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire
Local Authority
South Lanarkshire
Electoral Ward
Hamilton North and East
Westminster Constituency
Hamilton and Clyde Valley

Supplier Information

Number of Suppliers
1
Supplier Name

Alternative Heat Ltd.

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454935
    Maintenance of Biomass Boilers & Supply & Delivery of Biomass Pellets - The Council has an ongoing requirement for the provision of a Maintenance and Emergency Call Out Service for Biomass boilers in 49 of their properties which includes Primary Schools and a Sheltered Housing complex. The Council has made the decision to include the Supply and Delivery of the Biomass Pellets along with the Service and Maintenance of the Boilers to a single contractor which will provide the Council with a turnkey solution to ensure that the biomass boilers operate effectively and efficiently. The contractor requires to demonstrate previous experience in the maintenance of Biomass Boilers with operatives must have certified training on at least two of the boiler manufacturers and agree to carry out training, within one month if successful, on the other boilers located within Council properties. The contractor must have appropriate calibrated equipment and specialist diagnostic software/equipment required to carry out the maintenance works.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR476273
    Maintenance of Biomass Boilers & Supply & Delivery of Biomass Pellets - The Council has an ongoing requirement for the provision of a Maintenance and Emergency Call Out Service for Biomass boilers in 49 of their properties which includes Primary Schools and a Sheltered Housing complex. The Council has made the decision to include the Supply and Delivery of the Biomass Pellets along with the Service and Maintenance of the Boilers to a single contractor which will provide the Council with a turnkey solution to ensure that the biomass boilers operate effectively and efficiently. The contractor was required to demonstrate previous experience in the maintenance of Biomass Boilers with operatives must have certified training on at least two of the boiler manufacturers and agree to carry out training, within one month if successful, on the other boilers located within Council properties. The contractor must have appropriate calibrated equipment and specialist diagnostic software/equipment required to carry out the maintenance works.

Open Contracting Data Standard (OCDS)

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