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Facilities Management Services - Lot 2 Reception and Support Services

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

13 Dec 2022 at 00:00

OJEU - F3 - Contract Award Notice
Tender

21 Sep 2022 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Highlands and Islands Enterprise is seeking suppliers to provide Facilities Management Services for buildings within the Inverness Campus. The procurement is in the tender stage, with the title "Facilities Management Services - Lot 2 Reception and Support Services". The services are categorised under the industry of economic affairs. The procurement method is an Open procedure. The deadline for submission is the 25th of October 2022. The location of the procurement is in Inverness, UK.

This tender offers opportunities for businesses capable of providing Reception and Support Services within the Inverness Campus. The procurement stage is open, and interested suppliers can bid for a single lot. Businesses in the services sector with expertise in building maintenance and management are well-suited to compete. The expected contract duration is 3 years, with a possible extension for up to 1 year. The Highlands and Islands Enterprise, as the buyer, can provide further details through their website.

How relevant is this notice?

Notice Information

Notice Title

Facilities Management Services - Lot 2 Reception and Support Services

Notice Description

HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 2 RECEPTION AND SUPPORT SERVICES. Bidders who are interested in bidding for any of the Lots can do so by locating the respective PCS Contract Notices, which are all published on the same date with 'Facilities Management Services' in the contract description. Bidders can submit a response for one or more Lot, however, they will only be awarded one Lot. It is expected that these services will be required from 1st April 2023 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.

Lot Information

Lot 1

HIE are seeking a suitably qualified and experienced supplier to provide reception and support services at An Lochran and Life Science Innovation Centre (LSIC), as well as a tenant liaison service within the NEXUS facility at Solasta House. The initial 3 year budget currently available to deliver this service is between GBP 317 250 and GBP 423 000 (excluding VAT). Contracts will be managed and administrated by HIE for other parties including, for example UHI (who will not be entering in to direct contracts with suppliers). See Tender documentation for full details.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: Contract modifications may include (but are not limited to): - Changes to building occupancy or activities which results in an increased or decreased reception resource requirement. - Addition or removal of buildings within the Campus. - to HIE's available budget to deliver these services.

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000705366
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC466796
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

64214200 - Telephone switchboard services

79992000 - Reception services

79993000 - Building and facilities management services

79993100 - Facilities management services

Notice Value(s)

Tender Value
£564,000 £500K-£1M
Lots Value
£564,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Dec 20223 years ago
Submission Deadline
25 Oct 2022Expired
Future Notice Date
Not specified
Award Date
13 Dec 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Unsuccessful
Lots Status
Unsuccessful
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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