Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Facilities Management Services - Lot 5 Security Services

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

08 Mar 2023 at 00:00

OJEU - F3 - Contract Award Notice
Tender

21 Sep 2022 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The public procurement contracting process is for the provision of Facilities Management Services - Lot 5 Security Services by Highlands and Islands Enterprise. The procurement stage is complete, with the contract awarded to Profile Security Services Limited. The buying organization is based in Inverness, UK. The tender covers security services for various locations with a contract value of GBP 479,644.24. The contract is active and is expected to run from 1st April 2023 to 31st March 2026.

This tender presents an opportunity for security service providers to compete for a contract to deliver services across Inverness Campus and other buildings. Businesses specialising in security services, such as foot patrols, CCTV monitoring, and keyholding, would be well-suited to participate. The contract includes a 3-year initial period with a possible 1-year extension and involves Key Performance Indicators (KPIs) for performance evaluation. The contract allows for changes to service requirements based on demand or budgetary availability. Overall, this tender offers potential growth opportunities for security service providers in the designated service areas.

How relevant is this notice?

Notice Information

Notice Title

Facilities Management Services - Lot 5 Security Services

Notice Description

THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 5 SECURITY SERVICES.

Lot Information

Lot 1

HIE requires a suitably qualified and experienced supplier to provide security services for An Lochran, LSIC, Aurora House, Solasta House and Inverness Campus as detailed in the tender documentation. This service will include foot patrols, CCTV monitoring and keyholding services at the applicable locations and can generally be split into separate specifications to cover Inverness Campus and the buildings. The objective is to procure a single security service to cover activities across all locations, and we would anticipate cost efficiencies as well as better service could be achieved, for example a reduction in alarm response times. The initial 3 year budget currently available to deliver this service is between GBP 333,000 and GBP 444,000 (excluding VAT). Contracts will be managed and administrated by HIE for other parties including, for example UHI (who will not be entering in to direct contracts with suppliers). The contract will commence on 1st April 2023 for an initial period of 3 years to 31st March 2026, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term with the 4 year expiry date being 31st March 2027. See Tender documentation for full details.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. In accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Contract following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. This may result in amendments to existing requirements under the Contracts. Contract modifications may include (but are not limited to): - Changes to building occupancy or activities which results in an increased or decreased security service requirement. - Changes in lease agreements or occupancy which lead to areas being permanently or temporarily vacant. - Requests from occupiers or tenants to increase service provision. - Addition or removal of buildings within the Campus. - Additional patrol frequencies (either by vehicle or foot at night) for safety and security purposes at the Campus or individual sites. - Addition of a building opening service - Requirement for a physical 24 hour security presence at the Campus - Requirement for an additional guard on either day or night duties - Removal of CCTV monitoring (either day, night or 24 hours) for monitoring by Police/Local Authority. - Changes to HIE's available budget to deliver these services.

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000705369
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR473158
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

79713000 - Guard services

79715000 - Patrol services

Notice Value(s)

Tender Value
£592,000 £500K-£1M
Lots Value
£592,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£479,644 £100K-£500K

Notice Dates

Publication Date
8 Mar 20233 years ago
Submission Deadline
26 Oct 2022Expired
Future Notice Date
Not specified
Award Date
21 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Additional Buyers

Inverness Campus Owners Association

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

Profile Security Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...