Notice Information
Notice Title
Facilities Management Services - Lot 5 Security Services
Notice Description
THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 5 SECURITY SERVICES.
Lot Information
Lot 1
HIE requires a suitably qualified and experienced supplier to provide security services for An Lochran, LSIC, Aurora House, Solasta House and Inverness Campus as detailed in the tender documentation. This service will include foot patrols, CCTV monitoring and keyholding services at the applicable locations and can generally be split into separate specifications to cover Inverness Campus and the buildings. The objective is to procure a single security service to cover activities across all locations, and we would anticipate cost efficiencies as well as better service could be achieved, for example a reduction in alarm response times. The initial 3 year budget currently available to deliver this service is between GBP 333,000 and GBP 444,000 (excluding VAT). Contracts will be managed and administrated by HIE for other parties including, for example UHI (who will not be entering in to direct contracts with suppliers). The contract will commence on 1st April 2023 for an initial period of 3 years to 31st March 2026, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term with the 4 year expiry date being 31st March 2027. See Tender documentation for full details.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. In accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Contract following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. This may result in amendments to existing requirements under the Contracts. Contract modifications may include (but are not limited to): - Changes to building occupancy or activities which results in an increased or decreased security service requirement. - Changes in lease agreements or occupancy which lead to areas being permanently or temporarily vacant. - Requests from occupiers or tenants to increase service provision. - Addition or removal of buildings within the Campus. - Additional patrol frequencies (either by vehicle or foot at night) for safety and security purposes at the Campus or individual sites. - Addition of a building opening service - Requirement for a physical 24 hour security presence at the Campus - Requirement for an additional guard on either day or night duties - Removal of CCTV monitoring (either day, night or 24 hours) for monitoring by Police/Local Authority. - Changes to HIE's available budget to deliver these services.
Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000705369
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR473158
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79710000 - Security services
79713000 - Guard services
79715000 - Patrol services
Notice Value(s)
- Tender Value
- £592,000 £500K-£1M
- Lots Value
- £592,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- £479,644 £100K-£500K
Notice Dates
- Publication Date
- 8 Mar 20232 years ago
- Submission Deadline
- 26 Oct 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 21 Feb 20233 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HIGHLANDS AND ISLANDS ENTERPRISE
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- hieprocurement@hient.co.uk, icoa@hient.co.uk
- Contact Phone
- +44 1463245245
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM6 Highlands and Islands
-
- Local Authority
- Highland
- Electoral Ward
- Inverness South
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=16
7th October 2022 - Questions and Answers from Security Services Site Visit on 6th October 2022 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=1
21st September 2022 - Requirements and Tender Guidance for all Lots -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=2
21st September 2022 - Security Services Scope of Requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=3
21st September 2022 - Security Services Pricing Proforma -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=4
21st September 2022 - Security Services Award Criteria Tender Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=5
21st September 2022 - Security Services Forms for Signature -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=6
21st September 2022 - Security Services Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=7
21st September 2022 - Conflicts of Interest Policy -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=8
21st September 2022 - Campus Site Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=9
21st September 2022 - An Lochran Ground Floor Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=10
21st September 2022 - An Lochran First Floor Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=11
21st September 2022 - An Lochran Second Floor Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=12
21st September 2022 - LSIC Ground Floor Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=13
21st September 2022 - LSIC First Floor Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=14
21st September 2022 - Solasta and Aurora Common Area Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=15
21st September 2022 - Campus Site Plan and Extent of Patrols -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP459569
Facilities Management Services - Lot 5 Security Services - HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 5 SECURITY SERVICES. Bidders who are interested in bidding for any of the Lots can do so by locating the respective PCS Contract Notices, which are all published on the same date with 'Facilities Management Services' in the contract description. Bidders can submit a response for one or more Lot, however, they will only be awarded one Lot. It is expected that these services will be required from 1st April 2023 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR473158
Facilities Management Services - Lot 5 Security Services - THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 5 SECURITY SERVICES.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000705369-2023-03-08T00:00:00Z",
"date": "2023-03-08T00:00:00Z",
"ocid": "ocds-r6ebe6-0000705369",
"initiationType": "tender",
"parties": [
{
"id": "org-47",
"name": "Highlands and Islands Enterprise",
"identifier": {
"legalName": "Highlands and Islands Enterprise"
},
"address": {
"streetAddress": "An Lochran, 10 Inverness Campus",
"locality": "Inverness",
"region": "UKM6",
"postalCode": "IV2 5NA"
},
"contactPoint": {
"email": "hieprocurement@hient.co.uk",
"telephone": "+44 1463245245",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local agency/office",
"scheme": "TED_CA_TYPE"
},
{
"id": "04",
"description": "Economic affairs",
"scheme": "COFOG"
}
],
"url": "http://www.hie.co.uk"
}
},
{
"id": "org-48",
"name": "Inverness Campus Owners Association",
"identifier": {
"legalName": "Inverness Campus Owners Association"
},
"address": {
"streetAddress": "C/O Highlands and Islands Enterprise, An Lochran,",
"locality": "Inverness Campus, Inverness",
"region": "UKM62",
"postalCode": "IV2 5NA"
},
"contactPoint": {
"email": "ICOA@hient.co.uk",
"telephone": "+44 1463245245"
},
"roles": [
"buyer"
]
},
{
"id": "org-49",
"name": "Inverness Sheriff Court and Justice of the Peace Court",
"identifier": {
"legalName": "Inverness Sheriff Court and Justice of the Peace Court"
},
"address": {
"streetAddress": "The Inverness Justice Centre, Longman Road",
"locality": "Inverness",
"postalCode": "IV1 1AH"
},
"contactPoint": {
"email": "inverness@scotcourts.gov.uk",
"telephone": "+44 1463230782",
"url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-122",
"name": "Highlands and Islands Enterprise",
"identifier": {
"legalName": "Highlands and Islands Enterprise"
},
"address": {
"streetAddress": "An Lochran, 10 Inverness Campus",
"locality": "Inverness",
"region": "UKM6",
"postalCode": "IV2 5NA"
},
"contactPoint": {
"email": "hieprocurement@hient.co.uk",
"telephone": "+44 1463245245",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local agency/office",
"scheme": "TED_CA_TYPE"
},
{
"id": "04",
"description": "Economic affairs",
"scheme": "COFOG"
}
],
"url": "http://www.hie.co.uk"
}
},
{
"id": "org-123",
"name": "Inverness Campus Owners Association",
"identifier": {
"legalName": "Inverness Campus Owners Association"
},
"address": {
"streetAddress": "C/O Highlands and Islands Enterprise, An Lochran,",
"locality": "Inverness Campus, Inverness",
"region": "UKM62",
"postalCode": "IV2 5NA"
},
"contactPoint": {
"email": "ICOA@hient.co.uk",
"telephone": "+44 1463245245"
},
"roles": [
"buyer"
]
},
{
"id": "org-378",
"name": "Profile Security Services Limited",
"identifier": {
"legalName": "Profile Security Services Limited"
},
"address": {
"streetAddress": "Stable Yard, Walk House Farm,",
"locality": "Barrow Upon Humber",
"region": "UKF3",
"postalCode": "DN19 7DZ"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"url": "http://"
}
},
{
"id": "org-124",
"name": "Inverness Sheriff Court and Justice of the Peace Court",
"identifier": {
"legalName": "Inverness Sheriff Court and Justice of the Peace Court"
},
"address": {
"streetAddress": "The Inverness Justice Centre, Longman Road",
"locality": "Inverness",
"postalCode": "IV1 1AH"
},
"contactPoint": {
"email": "inverness@scotcourts.gov.uk",
"telephone": "+44 1463230782",
"url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Highlands and Islands Enterprise",
"id": "org-122"
},
"tender": {
"id": "FTS 021",
"title": "Facilities Management Services - Lot 5 Security Services",
"description": "THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 5 SECURITY SERVICES.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "79713000",
"scheme": "CPV"
},
{
"id": "79715000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM6"
},
{
"region": "UKM6"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 592000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2022-10-26T12:00:00Z"
},
"awardPeriod": {
"startDate": "2022-10-26T12:00:00Z"
},
"documents": [
{
"id": "SEP459569",
"documentType": "contractNotice",
"title": "Facilities Management Services - Lot 5 Security Services",
"description": "HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 5 SECURITY SERVICES. Bidders who are interested in bidding for any of the Lots can do so by locating the respective PCS Contract Notices, which are all published on the same date with 'Facilities Management Services' in the contract description. Bidders can submit a response for one or more Lot, however, they will only be awarded one Lot. It is expected that these services will be required from 1st April 2023 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP459569",
"format": "text/html"
},
{
"id": "SEP459569-1",
"title": "Requirements and Tender Guidance for all Lots",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=1",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-2",
"title": "Security Services Scope of Requirements",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=2",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-3",
"title": "Security Services Pricing Proforma",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=3",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "SEP459569-4",
"title": "Security Services Award Criteria Tender Response Form",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=4",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "SEP459569-5",
"title": "Security Services Forms for Signature",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=5",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-6",
"title": "Security Services Terms and Conditions",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=6",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-7",
"title": "Conflicts of Interest Policy",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=7",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-8",
"title": "Campus Site Plan",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=8",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-9",
"title": "An Lochran Ground Floor Plan",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=9",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-10",
"title": "An Lochran First Floor Plan",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=10",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-11",
"title": "An Lochran Second Floor Plan",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=11",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-12",
"title": "LSIC Ground Floor Plan",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=12",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-13",
"title": "LSIC First Floor Plan",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=13",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-14",
"title": "Solasta and Aurora Common Area Plan",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=14",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-15",
"title": "Campus Site Plan and Extent of Patrols",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=15",
"datePublished": "2022-09-21T16:05:06Z",
"dateModified": "2022-09-21T16:05:06Z",
"format": "application/pdf"
},
{
"id": "SEP459569-16",
"title": "Questions and Answers from Security Services Site Visit on 6th October 2022",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459569&idx=16",
"datePublished": "2022-10-07T15:03:11Z",
"dateModified": "2022-10-07T15:03:11Z",
"format": "application/pdf"
},
{
"id": "MAR473158",
"documentType": "awardNotice",
"title": "Facilities Management Services - Lot 5 Security Services",
"description": "THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 5 SECURITY SERVICES.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR473158",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "HIE requires a suitably qualified and experienced supplier to provide security services for An Lochran, LSIC, Aurora House, Solasta House and Inverness Campus as detailed in the tender documentation. This service will include foot patrols, CCTV monitoring and keyholding services at the applicable locations and can generally be split into separate specifications to cover Inverness Campus and the buildings. The objective is to procure a single security service to cover activities across all locations, and we would anticipate cost efficiencies as well as better service could be achieved, for example a reduction in alarm response times. The initial 3 year budget currently available to deliver this service is between GBP 333,000 and GBP 444,000 (excluding VAT). Contracts will be managed and administrated by HIE for other parties including, for example UHI (who will not be entering in to direct contracts with suppliers). The contract will commence on 1st April 2023 for an initial period of 3 years to 31st March 2026, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term with the 4 year expiry date being 31st March 2027. See Tender documentation for full details.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
"status": "complete",
"value": {
"amount": 592000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Community Benefits & Wealthbuilding - Themes Offered",
"description": "Pass/Fail"
},
{
"type": "price",
"description": "40%"
}
]
},
"options": {
"description": "HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. In accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Contract following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. This may result in amendments to existing requirements under the Contracts. Contract modifications may include (but are not limited to): - Changes to building occupancy or activities which results in an increased or decreased security service requirement. - Changes in lease agreements or occupancy which lead to areas being permanently or temporarily vacant. - Requests from occupiers or tenants to increase service provision. - Addition or removal of buildings within the Campus. - Additional patrol frequencies (either by vehicle or foot at night) for safety and security purposes at the Campus or individual sites. - Addition of a building opening service - Requirement for a physical 24 hour security presence at the Campus - Requirement for an additional guard on either day or night duties - Removal of CCTV monitoring (either day, night or 24 hours) for monitoring by Police/Local Authority. - Changes to HIE's available budget to deliver these services."
},
"hasOptions": true,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term."
}
}
],
"bidOpening": {
"date": "2022-10-26T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "The Contract will include Key Performance Indicators (KPI's) which can be found within the Tender documentation."
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "4A.2 In line with Scottish Government contracts the bidder and their sub-contractors will be required to hold approved contractor status from the Security Industry Authority (SIA) for security guarding, key holding and CCTV by the date for receipt of bids. Bidders will be required to provide their ACS reference number and expiry date of their SIA approved contractor status. This will be verified by HIE against the online database and will be evaluated on a Pass/Fail basis. https://www.sia.homeoffice.gov.uk/Pages/acs-roac.aspx"
},
{
"type": "economic",
"minimum": "4B.5 It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = GBP 5,000,000 for each and every claim. See http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance = GBP 5m for each and every claim Professional Indemnity Insurance = GBP 1m in aggregate Fidelity Guarantee = GBP 250k in aggregate Loss of Keys and Consequential Loss of Keys = GBP 250k in aggregate 4B.6 HMRC IR35 (not scored) HIE as a public body must comply with HMRC IR35 provisions. Therefore, where you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the Contract please identify these PSC(s) in your response to 4B.6."
},
{
"type": "technical",
"minimum": "4C4 If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Pleaser refer to SPD for full requirements. If bidders do not pay at least 95% of valid invoices on time and are unable to provide a proportionate and timely improvement plan, their organisation will not be selected to participate further in this procurement. 4C10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "79710000",
"scheme": "CPV"
},
"reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.",
"hasRecurrence": true,
"recurrence": {
"description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period."
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "It is estimated that the total value of the services over the 4 year duration will be GBP 479,644.24 (excluding VAT). This is the figure which has been used in II.1.7 & V.2.4. It should be noted that this figure cannot be fully determined due to the reactive nature of some services. Therefore the figure is based on HIEs best estimates at this time. (SC Ref:716460)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000705369"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000705369"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "FTS 021",
"suppliers": [
{
"id": "org-378",
"name": "Profile Security Services Limited"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "FTS 021",
"awardID": "FTS 021",
"status": "active",
"value": {
"amount": 479644.24,
"currency": "GBP"
},
"dateSigned": "2023-02-21T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2022/S 000-026427"
}
],
"bids": {
"statistics": [
{
"id": "1117",
"measure": "bids",
"value": 1,
"relatedLot": "1"
},
{
"id": "1118",
"measure": "smeBids",
"value": 0,
"relatedLot": "1"
},
{
"id": "1119",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "1120",
"measure": "foreignBidsFromNonEU",
"value": 1,
"relatedLot": "1"
},
{
"id": "1121",
"measure": "electronicBids",
"value": 1,
"relatedLot": "1"
}
]
}
}