Planning

Provision of a Mechanical and Electrical Reactive Maintenance & Planned Minor Works for East Ayrshire Council

EAST AYRSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

07 Sep 2022 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The East Ayrshire Council is planning a tender for the Provision of a Mechanical and Electrical Reactive Maintenance & Planned Minor Works. The Council seeks expressions of interest for the ongoing maintenance needs in its non-housing properties within East Ayrshire. The current contract is set to expire on 20 October 2023. Interested contractors must return Market Research Questionnaires by Friday 30 September, with consultations expected in October/November 2022.

This opportunity presents a chance for contractors specializing in mechanical and electrical services to engage with the East Ayrshire Council. The procurement process is at the planning stage, providing businesses with an early insight into potential future work. Companies should be prepared to demonstrate their expertise in reactive maintenance and planned minor works to secure a position in this upcoming contract.

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Notice Information

Notice Title

Provision of a Mechanical and Electrical Reactive Maintenance & Planned Minor Works for East Ayrshire Council

Notice Description

East Ayrshire Council has an ongoing requirement for the reactive maintenance and planned minor works of its mechanical and electrical installations across its non-housing properties which the Council has responsibility for within the geographical boundaries of East Ayrshire. The Councils current contract (PS-17-02) is due to expire on 20 October 2023 and the Council are seeking expressions of interest from suitably qualified contractors. In addition to this Prior Information Notice (PIN), the Council are looking to conduct market research, and engage with a select few, with regards the procurement strategy for the contract. Attached to this PIN is a Market Research Questionnaire which we would appreciate interested contractors to complete and return to us. Aspects for consideration are; - The consolidation of the M&E items or do we split into 2 different contracts. - Length of contract (previously 3 years with 3No. optional 1 year extensions). - Scope of contract (previously included statutory maintenance items, BEMS, planned minor works up to 50k GBP per order). - The use of the National Schedule of Rates (NSR's are utilised in the current contract). Interested contractors are requested to return their Market Research Questionnaires by no later than Friday 30 September. The Council shall then review the returns and select a shortlist of companies to engage with. Consultations are anticipated to take place during October/November 2022. Please be advised that due to the size of the response anticipated that unsuccessful companies will not hear back.

Lot Information

Lot 1

East Ayrshire Council has an ongoing requirement for the reactive maintenance and planned minor works of its mechanical and electrical installations across its non-housing properties which the Council has responsibility for within the geographical boundaries of East Ayrshire. The Councils current contract (PS-17-02) is due to expire on 20 October 2023 and the Council are seeking expressions of interest from suitably qualified contractors. In addition to this Prior Information Notice (PIN), the Council are looking to conduct market research, and engage with a select few, with regards the procurement strategy for the contract. Attached to this PIN is a Market Research Questionnaire which we would appreciate interested contractors to complete and return to us. Aspects for consideration are; - The consolidation of the M&E items or do we split into 2 different contracts (1 Mechanical, 1 Electrical). - Length of contract (previously 3 years with 3No. optional 1 year extensions). - Scope of contract (previously included statutory maintenance items, BEMS, planned minor works up to 50k GBP per order). - The use of the National Schedule of Rates (NSR's are utilised in the current contract). Interested contractors are requested to return their Market Research Questionnaires by no later than Friday 30 September. The Council shall then review the returns and select a shortlist of companies to engage with. Consultations are anticipated to take place during October/November 2022. Please be advised that due to the size of the response anticipated that unsuccessful companies will not hear back.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000706157
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP458472
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

45350000 - Mechanical installations

45351000 - Mechanical engineering installation works

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

50721000 - Commissioning of heating installations

51100000 - Installation services of electrical and mechanical equipment

51120000 - Installation services of mechanical equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20223 years ago
Submission Deadline
Not specified
Future Notice Date
28 Feb 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST AYRSHIRE COUNCIL
Contact Name
David Shields
Contact Email
david.shields@east-ayrshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7DD
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP458472
    Provision of a Mechanical and Electrical Reactive Maintenance & Planned Minor Works for East Ayrshire Council - East Ayrshire Council has an ongoing requirement for the reactive maintenance and planned minor works of its mechanical and electrical installations across its non-housing properties which the Council has responsibility for within the geographical boundaries of East Ayrshire. The Councils current contract (PS-17-02) is due to expire on 20 October 2023 and the Council are seeking expressions of interest from suitably qualified contractors. In addition to this Prior Information Notice (PIN), the Council are looking to conduct market research, and engage with a select few, with regards the procurement strategy for the contract. Attached to this PIN is a Market Research Questionnaire which we would appreciate interested contractors to complete and return to us. Aspects for consideration are; - The consolidation of the M&E items or do we split into 2 different contracts. - Length of contract (previously 3 years with 3No. optional 1 year extensions). - Scope of contract (previously included statutory maintenance items, BEMS, planned minor works up to 50k GBP per order). - The use of the National Schedule of Rates (NSR's are utilised in the current contract). Interested contractors are requested to return their Market Research Questionnaires by no later than Friday 30 September. The Council shall then review the returns and select a shortlist of companies to engage with. Consultations are anticipated to take place during October/November 2022. Please be advised that due to the size of the response anticipated that unsuccessful companies will not hear back.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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