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Maintenance of Air Conditioning & Air Handling Units

South Lanarkshire Council

This public procurement record has 2 releases in its history.

Award

27 Feb 2023 at 00:00

OJEU - F3 - Contract Award Notice
Tender

22 Sep 2022 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The South Lanarkshire Council has recently awarded a contract for the maintenance of air conditioning and air handling units. The contract, with a value of £858,206.88, was signed on 7th February 2023 and involves servicing and maintaining equipment for thermal comfort levels across approximately 231 properties that the council is responsible for. The procurement process was conducted through an open procedure with an emphasis on quality assessment criteria.

This tender presents a business growth opportunity for firms specialising in air conditioning and maintenance services. Companies with expertise in servicing air conditioning installations, pre-maintenance inspections, remedials, and 24/7 call-out services would be well-suited to compete for this contract. The tender process aims to ensure compliance with F-Gas Regulations and other manufacturer recommendations, requiring a commitment to quality service delivery for this public procurement opportunity.

How relevant is this notice?

Notice Information

Notice Title

Maintenance of Air Conditioning & Air Handling Units

Notice Description

South Lanarkshire Council has a legislative requirement to service and maintain the Air Conditioning (AC) and Air Handling Unit (AHU) installations in their properties to ensure:- - Optimum performance of the equipment is achieved and maintained; - Provision of thermal comfort levels for occupying staff are maintained; and - Maintain equipment as per manufacturers recommendations. Currently South Lanarkshire Council have approximately 231 properties that Housing and Technical Resources are responsible for maintaining (includes various education establishments, roads depots, social work establishments, leisure centres, etc) with Air Conditioning (AC), Air Handling Unit (AHU) installations, common ventilation and heat reclaim installations. In addition, there are 8 continuous air quality monitoring stations within the South Lanarkshire area which require to be maintained to ensure the optimum efficiency of the equipment. Properties maybe added or removed during the contract period. The contract consists of:- - Service and Maintenance visits. - Pre-maintenance inspections, as and when required - prior to any new properties being added. - Remedials - identified during a service visit. - Call outs - 24 hour, 365 days per year. All works and services are required to be carried out in accordance with F-Gas Regulations 2007; REFCOM F-Gas Company Certificate 2009 and Supplementary information, good working practices, AC and AHU equipment manufacturer's recommendations.

Lot Information

Lot 1

South Lanarkshire Council's Procurement Service conducted an Open Tendering procedure via Public Contracts Scotland Tender (PCST). The tender was published on 22 September 2022 with a closing date of 28 October 2022.

Renewal: Contract has an optional extension of up to 36 months subject to satisfactory performance, financial standing and available funding. The contract will be renewed prior to the end of the contract period of the new contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000707529
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB472231
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£858,206 £500K-£1M

Notice Dates

Publication Date
27 Feb 20233 years ago
Submission Deadline
21 Oct 2022Expired
Future Notice Date
Not specified
Award Date
7 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
2030

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Lanarkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMILTON
Postcode
ML3 0AA
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire
Local Authority
South Lanarkshire
Electoral Ward
Hamilton North and East
Westminster Constituency
Hamilton and Clyde Valley

Supplier Information

Number of Suppliers
1
Supplier Name

diamond air conditioning limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP459652
    Maintenance of Air Conditioning & Air Handling Units - The Council has a legislative requirement to service and maintain the Air Conditioning (AC) and Air Handling Unit (AHU) installations in their properties to ensure: Optimum performance of the equipment is achieved and maintained Provision of thermal comfort levels for occupying staff are maintained Maintain equipment as per manufacturers recommendations Currently SLC have approximately 231 properties that Housing and Technical Resources are responsible for maintaining (includes various education establishments, roads depots, social work establishments, leisure centres, etc) with Air Conditioning (AC), Air Handling Unit (AHU) installations, common ventilation and heat reclaim installations, which form this contract. However, properties maybe added or removed during the contract period. The contract consists of: Service and Maintenance visits. Pre-maintenance inspections, as and when required - prior to any new properties being added. Remedials - identified during a service visit. Call outs - 24 hour, 365 days per year. All works and services requires to be carried out in accordance with F-Gas Regulations 2007; REFCOM F-Gas Company Certificate 2009 and Supplementary information, good working practices, AC and AHU equipment manufacturer's recommendations. In addition, there are 8 continuous air quality monitoring stations within South Lanarkshire area which require to be maintained to ensure optimum efficiency of the equipment within the cabinets.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB472231
    Maintenance of Air Conditioning & Air Handling Units - South Lanarkshire Council has a legislative requirement to service and maintain the Air Conditioning (AC) and Air Handling Unit (AHU) installations in their properties to ensure:- - Optimum performance of the equipment is achieved and maintained; - Provision of thermal comfort levels for occupying staff are maintained; and - Maintain equipment as per manufacturers recommendations. Currently South Lanarkshire Council have approximately 231 properties that Housing and Technical Resources are responsible for maintaining (includes various education establishments, roads depots, social work establishments, leisure centres, etc) with Air Conditioning (AC), Air Handling Unit (AHU) installations, common ventilation and heat reclaim installations. In addition, there are 8 continuous air quality monitoring stations within the South Lanarkshire area which require to be maintained to ensure the optimum efficiency of the equipment. Properties maybe added or removed during the contract period. The contract consists of:- - Service and Maintenance visits. - Pre-maintenance inspections, as and when required - prior to any new properties being added. - Remedials - identified during a service visit. - Call outs - 24 hour, 365 days per year. All works and services are required to be carried out in accordance with F-Gas Regulations 2007; REFCOM F-Gas Company Certificate 2009 and Supplementary information, good working practices, AC and AHU equipment manufacturer's recommendations.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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