Award

Letting, Management and Maintenance of Domestic Properties within Edinburgh

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 3 releases in its history.

Award

13 Jun 2023 at 00:00

TenderUpdate

19 Oct 2022 at 00:00

Tender

26 Sep 2022 at 00:00

Summary of the contracting process

The City of Edinburgh Council has awarded a contract for the Letting, Management, and Maintenance of Domestic Properties within Edinburgh. The Council sought a service provider to deliver these services for a 4-year period, extendable for another 3 years. The procurement method was selective with a competitive procedure, and the main procurement category was services. The contract is currently active with Umega Lettings & Estate Agents as the awarded supplier. The contracting authority is based in Edinburgh, UK.

This tender presents an opportunity for service providers experienced in letting, management, and maintenance of domestic properties to compete for a long-term contract in Edinburgh. Small and medium-sized businesses specializing in property services could find this tender particularly suitable for business growth. The competitive procedure with negotiation allows for quality and cost criteria evaluation, offering a fair chance for businesses to demonstrate their expertise in property services and secure a valuable contract with the City of Edinburgh Council.

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Notice Title

Letting, Management and Maintenance of Domestic Properties within Edinburgh

Notice Description

Award Notice The City of Edinburgh Council is seeking to procure a suitably experienced service provider to deliver a lettings, management and maintenance services to domestic properties within Edinburgh for a period of 4 years with the option to extend for a further 3 years.

Lot Information

Lot 1

In 2018 the City of Edinburgh Council (the Council) established two Limited Liability Partnerships (LLP) to own and operate homes for market and mid-market rent. The LLPs are known jointly as Edinburgh Living. Now in the fourth year of operation, with 384 homes let and another 212 being delivered by March 2023 the Council is seeking to procure a Service Provider to undertake the letting, management and maintenance requirements for these homes for a period of 4 years with the option to extend annually for a further three years. The Council will enter into a Service Contract with the Service Provider to deliver core services for Edinburgh Living on the Council's behalf. The Lettings service will cover all services required to let the homes including marketing and allocating homes to tenants as well as arranging tenancy agreements and preparing inventories. Management and Rent Collection will include arrears management, dealing with deposits, issuing regular communications, reporting to Edinburgh Living, liaising and management relationships with other third-party suppliers, managing the day-to-day running of the tenancies and properties, including the handling of complaints or queries and property visits vacant management of homes will be required during void periods and prior to first let. The maintenance services are required to ensure that the homes are in a suitable condition prior to letting, during vacant management and during occupation by a tenant. Reactive Maintenance services include emergency, urgent, routine repairs with Planned Maintenance referring to annual requirements such as annual gas safety checks, gutter cleaning and any other checks required by legislation. In addition, the Planned Maintenance will cover servicing of appliances as required. All work will be required to be completed within set timescales to maintain high levels of customer service and ensure the safety of residents and property. Service providers will be expected to adhere to the Letting Agent Code of Practice (Scotland) Regulations 2016 ("the Code") in the delivery of this Contract. Further information on the scope of service and the procurement process are contained within the Procurement Information Document which will be available for download following a note of interest in this opportunity.

Renewal: There is the option to extend this contract for a further 3 year period. A further contract notice will be required approximately 18-24 months prior to contract expiry.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000707860
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN480944
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services


CPV Codes

70210000 - Residential property renting or leasing services

70330000 - Property management services of real estate on a fee or contract basis

70331000 - Residential property services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£10,000,000 £10M-£100M

Notice Dates

Publication Date
13 Jun 20232 years ago
Submission Deadline
26 Oct 2022Expired
Future Notice Date
Not specified
Award Date
31 May 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Approximately 18-24 months before contract expiry.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Kelly Faulds
Contact Email
ben.fulton@edinburgh.gov.uk, kelly.faulds@edinburgh.gov.uk
Contact Phone
+44 13145296432, +44 1315293415

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

UMEGA LETTINGS & ESTATE AGENTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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