Planning

DGC Council Wide Staff Survey

DUMFRIES AND GALLOWAY COUNCIL

This public procurement record has 1 release in its history.

Planning

26 Oct 2022 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Dumfries and Galloway Council is planning a tender for the project titled "DGC Council Wide Staff Survey" in the "General public services" industry category. The survey aims to enhance employee engagement levels positively and support ongoing workforce transformation. The procurement stage is currently in the planning phase, with the tender expected to be live by early December 2022 and intended for award by February 2023. The survey will cover a broad range of engagement influences with around 80-100 questions and will require supplier expertise in employee engagement and survey design.

This tender presents an opportunity for businesses specializing in employee engagement services or survey design to compete for a contract with Dumfries and Galloway Council. Companies adept at branding surveys, providing digital engagement tools, and analysing engagement data trends would be well-suited to bid for this tender. The Council aims for the survey to cost under £50,000GBP and be actively running by May 2023. Businesses interested in long-term engagement strategy and data-driven insights can leverage this opportunity to collaborate with the Council on enhancing employee wellbeing and organisational effectiveness.

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Notice Information

Notice Title

DGC Council Wide Staff Survey

Notice Description

Dumfries and Galloway Council's (DGC) People Strategy (PS) sets how we want to engage and develop our workforce, outlining key priorities and drivers through to 2026. A continued workforce engagement objective of our PS action plan is a 2023 Council wide Staff survey (6,500 headcount). The survey aims to be able to report on what it feels like now to work for DGC and explore what more DGC can do to influence employee engagement levels positively. An outcome of the project will be to nudge employee culture in the direction that encourages employees to work ever more effectively together to meet the challenge of an ongoing transformation in the way Public Services are delivered, whilst at the same time maintaining and improving employee wellbeing. The project method includes procuring an employee engagement specialist supplier. We hope the survey will create a baseline to track engagement progress over the next five years. The survey design will also allow internal and external benchmarking, and some trend comparisons across the UK, Scotland and locally.

Lot Information

Lot 1

Dumfries and Galloway Council's (DGC) People Strategy (PS) sets how we want to engage and develop our workforce, outlining key priorities and drivers through to 2026. A continued workforce engagement objective of our PS action plan is a 2023 Council wide Staff survey (6,500 headcount). The survey aims to be able to report on what it feels like now to work for DGC and explore what more DGC can do to influence employee engagement levels positively. An outcome of the project will be to nudge employee culture in the direction that encourages employees to work ever more effectively together to meet the challenge of an ongoing transformation in the way Public Services are delivered, whilst at the same time maintaining and improving employee wellbeing. The project method includes procuring an employee engagement specialist supplier. We hope the survey will create a baseline to track engagement progress over the next five years. The survey design will also allow internal and external benchmarking, and some trend comparisons across the UK, Scotland and locally. The six PS outcomes will be broad topic areas for our questions. The bespoke survey design will be complex, as whilst ensuring no way of identifying individual responses, it will include an individual measure of engagement that can be summarised at defined levels of the structure. Consideration also needs to be given to how our staff without access to a Council work email and/or device will be able to inclusively access the survey. DGC is in the process of rolling out Multi Factor Authentication (MFA) where staff can access Council applications/software on their own device, from anywhere, any time. As a result we would prefer not to use paper copies of the survey, however we need to ensure that we are being inclusive to all staff with the opportunity to engage in the survey. The survey will include approximately 80 - 100 questions that will understand attitudes to a wide range of engagement influences within the workplace. The survey will include some DGC specific questions which will help test the extent to which our SUPPORT behaviours are embedded and help us understand the relationship between attitudes to the behaviours and employee engagement levels. We require the company to: brand the survey, working with our in-house Graphics colleagues; ensure that the survey is accessible on all devices and compatible with Apple/Android, Windows etc.; ensure that survey is designed in a way as to enable staff to complete in sections with regular reminders, with reminders being effective; produce mid-way reporting to enable targeted encouragement to complete; break down data without identifying staff; ensure that we receive the raw, editable data in a compatible format for DGC reporting systems (Microsoft Office 365 - for example Excel and Power BI); and consider if support is available with analysing data trends etc. A further outcome of the project will be a revised strategy for employee engagement within DGC that will provide direction for at least the next five years, which relevant to this procurement includes: To establish a visible identity across DGC, using branded, compliant images and materials To implement an inclusive digital engagement tool (considering MFA) Our aim is for the tender to under 50,000GBP and be live by early December 2022, remaining live until mid-January, with intention of award by February 2023, enabling us to work with provider to have survey live for May 2023. The survey will be live until start of summer recess (30 June 2023), which then enables data analysis during July and August, with publication and communication of survey results by early September 2023.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000710484
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT462629
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79311000 - Survey services

79311100 - Survey design services

79311200 - Survey conduction services

79311300 - Survey analysis services

Notice Value(s)

Tender Value
£45,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 20223 years ago
Submission Deadline
Not specified
Future Notice Date
12 Dec 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DUMFRIES AND GALLOWAY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2HT
Post Town
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT462629
    DGC Council Wide Staff Survey - Dumfries and Galloway Council's (DGC) People Strategy (PS) sets how we want to engage and develop our workforce, outlining key priorities and drivers through to 2026. A continued workforce engagement objective of our PS action plan is a 2023 Council wide Staff survey (6,500 headcount). The survey aims to be able to report on what it feels like now to work for DGC and explore what more DGC can do to influence employee engagement levels positively. An outcome of the project will be to nudge employee culture in the direction that encourages employees to work ever more effectively together to meet the challenge of an ongoing transformation in the way Public Services are delivered, whilst at the same time maintaining and improving employee wellbeing. The project method includes procuring an employee engagement specialist supplier. We hope the survey will create a baseline to track engagement progress over the next five years. The survey design will also allow internal and external benchmarking, and some trend comparisons across the UK, Scotland and locally.

Open Contracting Data Standard (OCDS)

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