Award

Adaptation and Small Repair Service

RENFREWSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

21 Mar 2024 at 00:00

Tender

18 Aug 2023 at 00:00

Summary of the contracting process

The Renfrewshire Council has recently completed a procurement process for the "Adaptation and Small Repair Service". This tender involved the award of four contracts related to adaptation services and small repairs, split between Renfrewshire Council and East Renfrewshire Council. All four contracts were awarded to Bridgewater Housing Association. The procurement method used was an Open procedure. Key dates included the signing of contracts on 22nd February 2024. The buying organisations involved were Renfrewshire Council and East Renfrewshire Council in the UK.

This procurement presents business growth opportunities for service providers in the adaptation and small repairs industry, particularly for those capable of providing project management services and various repair tasks. Businesses offering services to owner-occupiers, private landlords, and local authority tenants in Renfrewshire and East Renfrewshire would find this tender well-suited for competition. The contracts allow for potential extensions, providing long-term business opportunities for successful service providers.

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Notice Title

Adaptation and Small Repair Service

Notice Description

This requirement is for an Adaptations and Small Repairs service to owner occupiers and private landlord tenants following assessment and recommendation by the Renfrewshire & East Renfrewshire Health and Social Care Partnerships. Renfrewshire Council is the lead procuring authority and is procuring this requirement for both Renfrewshire Council and East Renfrewshire Council. Renfrewshire Council will be responsible for running the procurement process and administrating formal documents, such as Letter of Acceptance and Extension Letters. This is a single procurement exercise for the award of four (4) contracts as detailed below; - Contract 1 - Renfrewshire Council - Adaptation related service - Contract 2 - East Renfrewshire Council - Adaptation related service - Contract 3 - Renfrewshire Council - Small Repair/Handyperson Service - Contract 4 - East Renfrewshire Council - Small Repair/Handyperson Service Bidders must submit bids for all 4 contracts, there is no option available to bid for less than 4. Tenderers who fail to provide a tender submission for each of these 4 contracts will be treated as failing to follow the Instructions to Tenderers and procurement documents and their submission will be rejected. All four contracts will be awarded to ONE Service Provider. Full evaluation instructions are detailed within the ITT documents. Renfrewshire Council reserves the right to; - Extend All, none or some of the above contracts. Any contract extension will be at the sole discretion of the relevant Council. Renfrewshire Council will administer contract extensions for any or all of the contracts as detailed above.

Lot Information

Contract 2 - East Renfrewshire Council - Adaptation related service

This contract is for an Adaptations related service to owner occupiers and private landlord Tenants across East Renfrewshire. This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following; - Provide general advice on repairs, improvements and adaptations; - Assist services users to access available grant funding for adaptations; -Recommend appropriately vetted local tradesmen to complete the required works; -Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and -Inspecting work carried out This service is to be available to; - Clients aged 60 years and over; - Disabled Persons or the Parents or Guardians of Disabled People referred by the Council's Health & Social Care Partnership. Full evaluation instructions are detailed within the ITT documents.

Renewal: The Contract is 1 year with the Council having the option to extend for up to 12 months on two(2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal options

Contract 3 - Renfrewshire Council - Small Repair/Handyperson Service

This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across Renfrewshire. The service required covers the following; - Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times. - Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel; - Delivering a range of tasks for small repairs, some of which are outlined below; -Small general works (minor joinery) -Repairs/adjustments to doors/windows -Small electrical repairs -Small plumbing repairs -Small security jobs (e.g. fitting key safes); and -Small safety jobs (e.g. fitting smoke alarms) - Delivering a range of tasks for the Handyperson service, some of which are outlined below; -Changing light-bulbs -Fitting draught excluders -Assembling flat pack units; and -Fitting curtain rails/hanging curtains The service is available to; - Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups: - Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work; - Disabled Person or the Parents or Guardians of Disabled people. Full evaluation instructions are detailed within the ITT documents.

Renewal: The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal options.

Contract 4 - East Renfrewshire Council - Small Repair/Handyperson Service

This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across East Renfrewshire. The service required covers the following; - Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times. - Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel ; - Delivering a range of tasks for small repairs, some of which are outlined below; -Small general works (minor joinery) -Repairs/adjustments to doors/windows -Small electrical repairs -Small plumbing repairs -Small security jobs (e.g. fitting key safes); and -Small safety jobs (e.g. fitting smoke alarms) - Delivering a range of tasks for the Handyperson service, some of which are outlined below; -Changing light-bulbs -Fitting draught excluders -Assembling flat pack units; and -Fitting curtain rails/hanging curtains The service is available to; - Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups: - Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work; - Disabled Person or the Parents or Guardians of Disabled People. Full evaluation instructions are detailed within the ITT documents.

Renewal: The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal options

Contract 1 - Renfrewshire Council - Adaptation related service

This contract is for an Adaptation related service to owner occupiers and private landlord Tenants across Renfrewshire. This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following; - Provide general advice on repairs, improvements and adaptations; - Assist services users to access available grant funding for adaptations; - Recommend appropriately vetted local tradesmen to complete the required works; - Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and - Inspecting work carried out This service is to be available to; - Clients aged 60 years and over; - Disabled Persons or the Parents or Guardians of Disabled People referred by the Council's Health & Social Care Partnership. Full evaluation instructions are detailed within the ITT documents.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal options.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000713901
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501461
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

85 - Health and social work services

98 - Other community, social and personal services


CPV Codes

50000000 - Repair and maintenance services

50800000 - Miscellaneous repair and maintenance services

79993000 - Building and facilities management services

85311100 - Welfare services for the elderly

85311200 - Welfare services for the handicapped

98000000 - Other community, social and personal services

98513310 - Home-help services

Notice Value(s)

Tender Value
£1,204,752 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£934,749 £500K-£1M

Notice Dates

Publication Date
21 Mar 20241 years ago
Submission Deadline
22 Sep 2023Expired
Future Notice Date
Not specified
Award Date
22 Feb 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
July 2026

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
RENFREWSHIRE COUNCIL
Additional Buyers

EAST RENFREWSHIRE COUNCIL

Contact Name
Aileen Ross, Chris Turner
Contact Email
aileen.ross@renfrewshire.gov.uk, christurner@eastrenfrewshire.gov.uk, cpu@renfrewshire.gov.uk, ercprocurement@eastrenfrewshire.gov.uk
Contact Phone
+44 1415773669, +44 3003000300, +44 7587342868

Buyer Location

Locality
PAISLEY
Postcode
PA1 1AL
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Supplier Information

Number of Suppliers
1
Supplier Name

BRIDGEWATER HOUSING ASSOCIATION

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486334
    Adaptation and Small Repair Service - This requirement is for an Adaptations and Small Repairs service to owner occupiers and private landlord tenants following assessment and recommendation by the Renfrewshire & East Renfrewshire Health and Social Care Partnerships. Renfrewshire Council is the lead procuring authority and is procuring this requirement for both Renfrewshire Council and East Renfrewshire Council. Renfrewshire Council will be responsible for running the procurement process and administrating formal documents, such as Letter of Acceptance and Extension Letters. This is a single procurement exercise for the award of four (4) contracts as detailed below; - Contract 1 - Renfrewshire Council - Adaptation related service - Contract 2 - East Renfrewshire Council - Adaptation related service - Contract 3 - Renfrewshire Council - Small Repair/Handyperson Service - Contract 4 - East Renfrewshire Council - Small Repair/Handyperson Service Bidders must submit bids for all 4 contracts, there is no option available to bid for less than 4. Tenderers who fail to provide a tender submission for each of these 4 contracts will be treated as failing to follow the Instructions to Tenderers and procurement documents and their submission will be rejected. All four contracts will be awarded to ONE Service Provider. Full evaluation instructions are detailed within the ITT documents. Renfrewshire Council reserves the right to; - Extend All, none or some of the above contracts. Any contract extension will be at the sole discretion of the relevant Council. Renfrewshire Council will administer contract extensions for any or all of the contracts as detailed above.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501461
    Adaptation and Small Repair Service - This requirement is for an Adaptations and Small Repairs service to owner occupiers and private landlord tenants following assessment and recommendation by the Renfrewshire & East Renfrewshire Health and Social Care Partnerships. Renfrewshire Council is the lead procuring authority and is procuring this requirement for both Renfrewshire Council and East Renfrewshire Council. Renfrewshire Council will be responsible for running the procurement process and administrating formal documents, such as Letter of Acceptance and Extension Letters. This is a single procurement exercise for the award of four (4) contracts as detailed below; - Contract 1 - Renfrewshire Council - Adaptation related service - Contract 2 - East Renfrewshire Council - Adaptation related service - Contract 3 - Renfrewshire Council - Small Repair/Handyperson Service - Contract 4 - East Renfrewshire Council - Small Repair/Handyperson Service Bidders must submit bids for all 4 contracts, there is no option available to bid for less than 4. Tenderers who fail to provide a tender submission for each of these 4 contracts will be treated as failing to follow the Instructions to Tenderers and procurement documents and their submission will be rejected. All four contracts will be awarded to ONE Service Provider. Full evaluation instructions are detailed within the ITT documents. Renfrewshire Council reserves the right to; - Extend All, none or some of the above contracts. Any contract extension will be at the sole discretion of the relevant Council. Renfrewshire Council will administer contract extensions for any or all of the contracts as detailed above.

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                "description": "This requirement is for an Adaptations and Small Repairs service to owner occupiers and private landlord tenants following assessment and recommendation by the Renfrewshire & East Renfrewshire Health and Social Care Partnerships. Renfrewshire Council is the lead procuring authority and is procuring this requirement for both Renfrewshire Council and East Renfrewshire Council. Renfrewshire Council will be responsible for running the procurement process and administrating formal documents, such as Letter of Acceptance and Extension Letters. This is a single procurement exercise for the award of four (4) contracts as detailed below; - Contract 1 - Renfrewshire Council - Adaptation related service - Contract 2 - East Renfrewshire Council - Adaptation related service - Contract 3 - Renfrewshire Council - Small Repair/Handyperson Service - Contract 4 - East Renfrewshire Council - Small Repair/Handyperson Service Bidders must submit bids for all 4 contracts, there is no option available to bid for less than 4. Tenderers who fail to provide a tender submission for each of these 4 contracts will be treated as failing to follow the Instructions to Tenderers and procurement documents and their submission will be rejected. All four contracts will be awarded to ONE Service Provider. Full evaluation instructions are detailed within the ITT documents. Renfrewshire Council reserves the right to; - Extend All, none or some of the above contracts. Any contract extension will be at the sole discretion of the relevant Council. Renfrewshire Council will administer contract extensions for any or all of the contracts as detailed above.",
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