Award

Children and Young People Participation Framework Agreement

SCOTTISH GOVERNMENT

This public procurement record has 3 releases in its history.

Award

20 Feb 2024 at 00:00

Tender

28 Jul 2023 at 00:00

Planning

20 Jan 2023 at 00:00

Summary of the contracting process

The Scottish Government has awarded the contract for the "Children and Young People Participation Framework Agreement" to various organisations such as LGBT Youth Scotland, Scottish Youth Parliament, Children in Scotland, and others. The contract aims to engage children and young people in decision-making processes efficiently and sustainably. It is overseen by the Children's Rights Unit and involves bespoke participation activities with a focus on children's rights and wellbeing. The contract value is £4,400,000 GBP, and the main procurement category is services. The procurement method used is an open procedure, and the contract has been signed on 15th January 2024.

The "Children and Young People Participation Framework Agreement" offers opportunities for organisations working with children and young people to engage in meaningful policy design and decision-making processes. Businesses suited to compete in this tender include those with expertise in youth engagement, policy design, and service provision for vulnerable populations. The framework enables collaboration between the government and service providers to enhance children's rights assessments and reduce engagement fatigue. The contract presents a unique chance for businesses to contribute to creating a more inclusive and participatory environment for children and young people in Scotland.

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Notice Title

Children and Young People Participation Framework Agreement

Notice Description

The Scottish Government is commissioning a Framework Agreement to respond to the growing need for children and young people's participation in decision making and policy design across Scottish Government and to ensure approaches are meaningful, coordinated and sustainable. Specifically, the Framework is being created to establish an efficient and effective mechanism that provides the Scottish Government with a strategic, high quality and sustainable approach to meaningfully engage with children and young people as part of its decision-making and policy design process. The Framework will enable policy areas across Scottish Government to identify, recruit and engage with organisations that have the skills and expertise required to design and deliver bespoke, high quality participation activities with children and young people. It is envisaged that the appointed suppliers will be both organisations operating at a national level and those working within specific communities. These organisations will engage with and represent a broad range of children and young people, with particular representation of those identified as being furthest from their rights. The Framework will be overseen by the Children's Rights Unit to ensure a more collaborative, streamlined and strategic approach to participation by creating a database of all work commissioned. This will be an evidence bank for policy areas to pull from when carrying out Children's Rights and Wellbeing Impact Assessments (CRWIA) and help to reduce duplication and ad-hoc engagement whilst also tackling engagement fatigue felt by stakeholders.

Lot Information

A wide range of Children and Young People

Organisations that work with infants, children and young people (either between a specific age range or across 0-18* years) with particular representation of those who are furthest from their rights/ seldom heard / vulnerable because of factors related to their personal development, features of their family life, or because of wider influences that impact on them within their community. Infants, children and young people may be vulnerable due to multiple factors including those described in the other lots. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. This may include, although is not limited to: remote communities; those affected by multiple deprivation/ adversities such as homelessness, domestic abuse, substance misuse, poverty, parent/ carer involvement in the criminal justice system, parent/ carer imprisonment, those in conflict with the law; those affected by domestic abuse; those accessing advocacy services; and young carers. *this might, in certain circumstances, be extended to young people up to 26 years e.g., care experienced.. A maximum of 6 Service Providers will be appointed to Lot 1.

Renewal: Option to extend for 1 year plus 1 additional year to a maximum of 4 years.

Children and Young People from Minority Ethnic Groups

Organisations that work with children (either between a specific age range or across 0-18 years) from minority ethnic groups. This could be a specific group or a range of minority ethnic groups and services. The Scottish Government uses the definition of race present in the Equality Act 2010, that it is colour, ethnicity, nationality and citizenship. We recognise that across Scotland, people belonging to minority ethnic communities define themselves and their communities using a variety of terms; our use of the over-arching term minority ethnic aims to be inclusive of that variety. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups.. A maximum of 4 Service Providers will be appointed to Lot 2.

Renewal: Option to extend for 1 year plus 1 additional year to a maximum of 4 years.

Disabled Children and Young People

Organisations that work with disabled children (either between a specific age range or across 0-18* years). Disability is defined in the Equality Act 2010 as a long-lasting health condition that limits daily activity. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. *this might, in certain circumstances, be extended to young people up to 26 years e.g., including those making the transition to young adult life.. A maximum of 4 Service Providers will be appointed to Lot 3.

Renewal: Option to extend for 1 year plus 1 additional year to a maximum of 4 years.

Care Experienced Children and Young People

Organisations that work with children and young people (either between a specific age range or across 0-26 years) who are in care, on the edge/at risk of care, and care leavers. This could include those involved in the care system, in residential care, fostered and adopted families, those who are looked after at home, in kinship care, and those involved in the Children's Hearings System. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups.. A maximum of 4 Service Providers will be appointed to Lot 4.

Renewal: Option to extend for 1 year plus 1 additional year to a maximum of 4 years.

Children and Young People in the LGBTI+ Community

Organisations that work with those under 18 in the LGBTI+ community. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups.. A maximum of 4 Service Providers will be appointed to Lot 5.

Renewal: Option to extend for 1 year plus 1 additional year to a maximum of 4 years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000718971
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499144
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

73 - Research and development services and related consultancy services


CPV Codes

73000000 - Research and development services and related consultancy services

73110000 - Research services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,200,000 £1M-£10M

Notice Dates

Publication Date
20 Feb 20242 years ago
Submission Deadline
26 Sep 2023Expired
Future Notice Date
31 May 2023Expired
Award Date
15 Jan 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH GOVERNMENT
Contact Name
Marc Jones
Contact Email
marc.jones@gov.scot, ross.cameron@gov.scot, spoeprocurement@scotland.gsi.gov.uk
Contact Phone
+44 1412420133, +44 1412425466

Buyer Location

Locality
GLASGOW
Postcode
G2 8EA
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Leith
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
9
Supplier Names

ARC SCOTLAND

BARNARDO'S

CHILDREN IN SCOTLAND

CHILDREN'S PARLIAMENT

LGBT YOUTH SCOTLAND

SCOTTISH YOUTH PARLIAMENT

WHO CARES? SCOTLAND

YOUNG SCOT

YOUTH SCOTLAND

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469122&idx=5
    23rd May 2023 - Microsoft Form link with information on proposed lotting structure for the CYP Framework Agreement
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469122&idx=3
    21st March 2023 - Copy of the CYP presentation from the information event held virtually on 21 March 2023
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469122&idx=2
    2nd March 2023 - Link to Information Event registration and survey
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469122
    Children and Young People Participation Framework Agreement - The Scottish Government intends to commission a Framework Agreement to respond to the growing need for children and young people's participation in decision making and policy design across Scottish Government and to ensure approaches are meaningful, coordinated and sustainable. Specifically, the Framework is being created to establish an efficient and effective mechanism that provides the Scottish Government and other public bodies with a strategic, high quality and sustainable approach to meaningfully engage with children and young people as part of its decision-making and policy design process. The Framework will enable policy areas across Scottish Government and public bodies to identify, recruit and engage with organisations that have the skills and expertise required to design and deliver bespoke, high quality participation activities with children and young people. It is envisaged that the appointed suppliers will be both organisations operating at a national level and those working within specific communities. These organisations will engage with and represent a broad range of children and young people, with particular representation of those identified as being furthest from their rights. The Framework will be overseen by the Children's Rights Unit to ensure a more collaborative, streamlined and strategic approach to participation by creating a database of all work commissioned. This will be an evidence bank for policy areas to pull from when carrying out Children's Rights and Wellbeing Impact Assessments (CRWIA) and help to reduce duplication and ad-hoc engagement whilst also tackling engagement fatigue felt by stakeholders. All information published in this Prior Information Notice is subject to change. The Scottish Government is currently engaging with internal policy areas and key stakeholders to finalise the Specifications for this requirement. Further updates and engagement with the market will take place in due course. The Scottish Government reserve the right not to proceed at any point with the procurement and award of this Framework Agreement.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL484759
    Children and Young People Participation Framework Agreement - The Scottish Government intends to commission a Framework Agreement to respond to the growing need for children and young people's participation in decision making and policy design across Scottish Government and to ensure approaches are meaningful, coordinated and sustainable. Specifically, the Framework is being created to establish an efficient and effective mechanism that provides the Scottish Government with a strategic, high quality and sustainable approach to meaningfully engage with children and young people as part of its decision-making and policy design process. The Framework will enable policy areas across Scottish Government to identify, recruit and engage with organisations that have the skills and expertise required to design and deliver bespoke, high quality participation activities with children and young people. It is envisaged that the appointed suppliers will be both organisations operating at a national level and those working within specific communities. These organisations will engage with and represent a broad range of children and young people, with particular representation of those identified as being furthest from their rights. The Framework will be overseen by the Children's Rights Unit to ensure a more collaborative, streamlined and strategic approach to participation by creating a database of all work commissioned. This will be an evidence bank for policy areas to pull from when carrying out Children's Rights and Wellbeing Impact Assessments (CRWIA) and help to reduce duplication and ad-hoc engagement whilst also tackling engagement fatigue felt by stakeholders.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499144
    Children and Young People Participation Framework Agreement - The Scottish Government is commissioning a Framework Agreement to respond to the growing need for children and young people's participation in decision making and policy design across Scottish Government and to ensure approaches are meaningful, coordinated and sustainable. Specifically, the Framework is being created to establish an efficient and effective mechanism that provides the Scottish Government with a strategic, high quality and sustainable approach to meaningfully engage with children and young people as part of its decision-making and policy design process. The Framework will enable policy areas across Scottish Government to identify, recruit and engage with organisations that have the skills and expertise required to design and deliver bespoke, high quality participation activities with children and young people. It is envisaged that the appointed suppliers will be both organisations operating at a national level and those working within specific communities. These organisations will engage with and represent a broad range of children and young people, with particular representation of those identified as being furthest from their rights. The Framework will be overseen by the Children's Rights Unit to ensure a more collaborative, streamlined and strategic approach to participation by creating a database of all work commissioned. This will be an evidence bank for policy areas to pull from when carrying out Children's Rights and Wellbeing Impact Assessments (CRWIA) and help to reduce duplication and ad-hoc engagement whilst also tackling engagement fatigue felt by stakeholders.

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                "deliveryAddresses": [
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                        "region": "UKM"
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                        "region": "UKM"
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                "relatedLot": "5"
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        ],
        "value": {
            "amount": 4000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "JAN469122-1",
                "title": "Background information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469122&idx=1",
                "datePublished": "2023-01-20T12:20:05Z",
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                "title": "Link to Information Event registration and survey",
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                "id": "JAN469122-3",
                "title": "Copy of the CYP presentation from the information event held virtually on 21 March 2023",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469122&idx=3",
                "datePublished": "2023-03-21T15:37:06Z",
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                "title": "Microsoft Form link with information on proposed lotting structure for the CYP Framework Agreement",
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                "id": "JUL484759",
                "documentType": "contractNotice",
                "title": "Children and Young People Participation Framework Agreement",
                "description": "The Scottish Government intends to commission a Framework Agreement to respond to the growing need for children and young people's participation in decision making and policy design across Scottish Government and to ensure approaches are meaningful, coordinated and sustainable. Specifically, the Framework is being created to establish an efficient and effective mechanism that provides the Scottish Government with a strategic, high quality and sustainable approach to meaningfully engage with children and young people as part of its decision-making and policy design process. The Framework will enable policy areas across Scottish Government to identify, recruit and engage with organisations that have the skills and expertise required to design and deliver bespoke, high quality participation activities with children and young people. It is envisaged that the appointed suppliers will be both organisations operating at a national level and those working within specific communities. These organisations will engage with and represent a broad range of children and young people, with particular representation of those identified as being furthest from their rights. The Framework will be overseen by the Children's Rights Unit to ensure a more collaborative, streamlined and strategic approach to participation by creating a database of all work commissioned. This will be an evidence bank for policy areas to pull from when carrying out Children's Rights and Wellbeing Impact Assessments (CRWIA) and help to reduce duplication and ad-hoc engagement whilst also tackling engagement fatigue felt by stakeholders.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL484759",
                "format": "text/html"
            },
            {
                "id": "FEB499144",
                "documentType": "awardNotice",
                "title": "Children and Young People Participation Framework Agreement",
                "description": "The Scottish Government is commissioning a Framework Agreement to respond to the growing need for children and young people's participation in decision making and policy design across Scottish Government and to ensure approaches are meaningful, coordinated and sustainable. Specifically, the Framework is being created to establish an efficient and effective mechanism that provides the Scottish Government with a strategic, high quality and sustainable approach to meaningfully engage with children and young people as part of its decision-making and policy design process. The Framework will enable policy areas across Scottish Government to identify, recruit and engage with organisations that have the skills and expertise required to design and deliver bespoke, high quality participation activities with children and young people. It is envisaged that the appointed suppliers will be both organisations operating at a national level and those working within specific communities. These organisations will engage with and represent a broad range of children and young people, with particular representation of those identified as being furthest from their rights. The Framework will be overseen by the Children's Rights Unit to ensure a more collaborative, streamlined and strategic approach to participation by creating a database of all work commissioned. This will be an evidence bank for policy areas to pull from when carrying out Children's Rights and Wellbeing Impact Assessments (CRWIA) and help to reduce duplication and ad-hoc engagement whilst also tackling engagement fatigue felt by stakeholders.",
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        ],
        "lots": [
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                "id": "1",
                "title": "A wide range of Children and Young People",
                "description": "Organisations that work with infants, children and young people (either between a specific age range or across 0-18* years) with particular representation of those who are furthest from their rights/ seldom heard / vulnerable because of factors related to their personal development, features of their family life, or because of wider influences that impact on them within their community. Infants, children and young people may be vulnerable due to multiple factors including those described in the other lots. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. This may include, although is not limited to: remote communities; those affected by multiple deprivation/ adversities such as homelessness, domestic abuse, substance misuse, poverty, parent/ carer involvement in the criminal justice system, parent/ carer imprisonment, those in conflict with the law; those affected by domestic abuse; those accessing advocacy services; and young carers. *this might, in certain circumstances, be extended to young people up to 26 years e.g., care experienced.. A maximum of 6 Service Providers will be appointed to Lot 1.",
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                "title": "Children and Young People from Minority Ethnic Groups",
                "description": "Organisations that work with children (either between a specific age range or across 0-18 years) from minority ethnic groups. This could be a specific group or a range of minority ethnic groups and services. The Scottish Government uses the definition of race present in the Equality Act 2010, that it is colour, ethnicity, nationality and citizenship. We recognise that across Scotland, people belonging to minority ethnic communities define themselves and their communities using a variety of terms; our use of the over-arching term minority ethnic aims to be inclusive of that variety. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups.. A maximum of 4 Service Providers will be appointed to Lot 2.",
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            },
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            "maximumLotsBidPerSupplier": 2,
            "maximumLotsAwardedPerSupplier": 2,
            "awardCriteriaDetails": "Tenderers are invited to participate as a lead Contractor in a maximum of 2 lots. A tenderer who bids as a lead Contractor (whether tendering as a lead on an individual lot or the maximum of 2 lots) will not be permitted to act as a sub-contractor on any lot other than lot 1. Allowable example: lead on lot 2 and 3 and sub-contractor on lot 1. Allowable example 2: lead on lot 4 and a sub-contractor on lot 1. Not permitted example: lead on lot 1 and 2 excludes Tenderers from sub-contracting on any other lots. Those operating as a Sub-contractor only, will be permitted to participate across all 5 lots. It is the Tenderers responsibility to ensure they submit a compliant bid."
        },
        "bidOpening": {
            "date": "2023-09-26T14:00:00Z"
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        "contractTerms": {
            "hasElectronicPayment": true,
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        "otherRequirements": {
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                },
                {
                    "type": "technical",
                    "description": "SPD 4C.4 - Bidders must provide a statement of the relevant supply chain management and/or tracking systems used. SPD 4C.7 - Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. SPD 4C.10 - Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
                }
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        },
        "submissionTerms": {
            "languages": [
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            ],
            "bidValidityPeriod": {
                "durationInDays": 180
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        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 22
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        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "This is the first iteration of the Framework Agreement. The overall Framework value is an estimate which may increase or decrease over the Framework Term. Commitment to spend will only be agreed at each call off opportunity. (SC Ref:758208)",
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