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Library Equipment, Software & Maintenance

APUC Limited

This public procurement record has 2 releases in its history.

Award

29 Sep 2023 at 01:00

OJEU - F3 - Contract Award Notice
Tender

07 Feb 2023 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process for the contract "Library Equipment, Software & Maintenance" was managed by APUC Limited, a central purchasing body based in Stirling, UK. The procurement involved the supply of various library-related equipment and software to education institutions. The process has concluded with multiple contracts awarded to different suppliers for different lots, demonstrating an opportunity for businesses in the goods sector to compete and secure contracts. Key dates and deadlines were adhered to, ensuring a transparent and efficient procurement stage.

This tender for library equipment and software offers a significant business growth opportunity for suppliers in the goods sector, particularly those experienced in providing technical solutions to education institutions. Companies specialising in items like RFID security, self-service equipment, and software development will find this procurement process well-suited for their operations. The open procedure approach and clear lot descriptions provide a level playing field for small and large businesses to participate and contribute to the education industry, enhancing service delivery and innovation within libraries.

How relevant is this notice?

Notice Information

Notice Title

Library Equipment, Software & Maintenance

Notice Description

4.1.1 The purpose of this procurement exercise is to appoint a range of capable best value Contractors for the supply of Library Equipment, Software & Maintenance as detailed within this Invitation to Tender (ITT). The scope of this procurement covers the supply of Library security, self-service Equipment (RFID and EM), self service lockers, library occupancy monitoring solutions, self service laptop charging lockers including maintenance and self-service software including support and maintenance.

Lot Information

One Stop Shop (RFID Security and Self-Service Equipment with Maintenance)

This Lot covers a range of RFID Library Equipment and Materials, including installation, maintenance and training. Successful Contractors will be required to supply, install, commission, service, support and maintain equipment for Customer Self Service Terminals. Also included are added value products of library occupancy monitoring solutions and library access control to enable 24 hour operation.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The initial contract period is for two years commencing May 2023. Thereafter 2 annual options to extend the agreement for a further 12 months are exercisable at APUC's discretion.

EM and Hybrid Library Equipment

The scope of this Lot will include Library equipment that operates with the use of Electromagnetic security and/or a hybrid with EM/RFID technology capability. This product Lot will include security gates, workstations and self-check units or kiosks.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Framework Agreement will commence May 2023 for a period of 2 years. The Authority reserves the right to extend the Framework Agreement for a further 2 periods of 12 months, subject to satisfactory performance and continued Institution requirements.

Self Service Laptop Charging Lockers

The scope of this lot includes the supply and maintenance of Laptop lending lockers. The demand is growing for these lockers within the HE/FE sector, to assist with access to digital equipment and lifecycle extension of laptops.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Self Service Software

The HE/FE institutions may require to purchase an commercial off the shelf (COTS) cloud based, self-checkout application to allow the automation of their check-out process.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000719071
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489438
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

39155100 - Library equipment

48160000 - Library software package

72212160 - Library software development services

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£5,000,000 £1M-£10M

Notice Dates

Publication Date
29 Sep 20232 years ago
Submission Deadline
10 Mar 2023Expired
Future Notice Date
Not specified
Award Date
1 Aug 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
April 2027

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
APUC Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STIRLING
Postcode
FK8 2DZ
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
Not specified
Local Authority
Stirling
Electoral Ward
Stirling East
Westminster Constituency
Stirling and Strathallan

Supplier Information

Number of Suppliers
6
Supplier Names

Bibliotheca Limited

D-Tech International Ltd

Lyngsoe Systems Ltd

Nexbib Solutions Limted

SB Electronic Systems Limited

Stone Technologies Ltd trading as Stone Group

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470840
    Library Equipment, Software & Maintenance - 4.1.1 The purpose of this procurement exercise is to appoint a range of capable best value Contractors for the supply of Library Equipment, Software & Maintenance as detailed within this Invitation to Tender (ITT). The scope of this procurement covers the supply of Library security, self-service Equipment (RFID and EM), self service lockers, library occupancy monitoring solutions, self service laptop charging lockers including maintenance and self-service software including support and maintenance.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489438
    Library Equipment, Software & Maintenance - 4.1.1 The purpose of this procurement exercise is to appoint a range of capable best value Contractors for the supply of Library Equipment, Software & Maintenance as detailed within this Invitation to Tender (ITT). The scope of this procurement covers the supply of Library security, self-service Equipment (RFID and EM), self service lockers, library occupancy monitoring solutions, self service laptop charging lockers including maintenance and self-service software including support and maintenance.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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