Planning

Environment and Infrastructure Asset Management System

RENFREWSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

20 Feb 2023 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Renfrewshire Council is planning a procurement process for an Environment and Infrastructure Asset Management System. This opportunity falls under the goods category and is in the planning stage. The contract authority is based in Paisley, UK, with a future notice date set for 1st June 2023.

This tender presents an opportunity for businesses specializing in asset management systems for roads, grounds maintenance, and infrastructure assets. Companies offering cloud-based solutions with integration capabilities, financial management features, and mobile compatibility would be well-suited to compete for this contract with Renfrewshire Council.

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Notice Information

Notice Title

Environment and Infrastructure Asset Management System

Notice Description

Renfrewshire Council has a requirement for an Environment and Infrastructure Asset Management System. The Council wishes to appoint a suitably qualified supplier to provide this system.

Lot Information

Lot 1

Renfrewshire Council is seeking an Environment and Infrastructure Asset Management System which: 1. Can provide an asset management system to manage Roads, Grounds Maintenance and other associated operational environmental and infrastructure assets. 2. Has an asset management system as the single point of contact for all service issues. 3. Can manage Asset data associated with Roads, Lighting, Structures, Grounds Maintenance and Cemeteries. 4. Is cloud based. 5. Can be fully integrated to include modules or be able to FULLY interface via API with other systems for: - Network creation/maintenance of: i. Network types ii. Network road elements including all attributes iii. Holds full road network type inventory iv. Inspection groups v. Groups of Inspection groups vi. Bulk network updates - Create and maintain Assets: i. Create Asset types ii. Assets on a Route iii. Recording all details of asset iv. Plotting location of asset on network v. Create Inspections and defects on network on map vi. Provide status updates of asset and defects vii. Creation of defect direct from Enquiry screen viii. Carry out inspections, raise defects and create and maintain works schedules and instructions ix. Include the ability to load photographs directly - Workload management and scheduling i. Allocate and assign tasks to officers ii. Account for staff absence and subsequent reallocation of tasks iii. Scheduling of cyclic inspections and tasks - Reporting i. Full reporting facilities ii. Projection planning capabilities iii. Carbon data reporting and calculations - Financial and Contractor Management i. Financial Forecasting ii. Administer and control budgets for works categories and types. iii. Attach BofQ as estimates to Works instructions iv. Attach related documents to the Works instructions v. Create and maintain multiple term maintenance contracts including Contractor details and all standard bill items/rates vi. Create and maintain client budgets allocated to various work types and activities. vii. Financial Management and Budgetary control in terms of works measure processes - Integration with other systems i. ESRI GIS ii. Firmstep CRM 1. Must include the ability to seamlessly pass data and photographs logged by customer in Firmstep CRM to operative. iii. PowerBI 6. Is currently fully operational on mobile devices which are Android and iOS compatible. 7. Has an Account Manager and call escalation process. 8. Has a detailed workflow in place for data migration from the Council's existing Symology asset management system. Interested parties who have a solution that can meet all of the above requirements should contact the Council by returning the attached questionnaire.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000722914
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB471688
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20233 years ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RENFREWSHIRE COUNCIL
Contact Name
Brian Bradley
Contact Email
brian.bradley@renfrewshire.gov.uk
Contact Phone
+44 1414871522

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Post Town
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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