Award

Management and Operation of Household Waste and Recycling Centres (HWRC)

SOUTH LANARKSHIRE COUNCIL

This public procurement record has 3 releases in its history.

Award

22 Jan 2024 at 00:00

Tender

13 Jul 2023 at 00:00

Planning

03 Mar 2023 at 00:00

Summary of the contracting process

The South Lanarkshire Council has awarded a contract for the Management and Operation of Household Waste and Recycling Centres (HWRC). The contract, valued at £39,096,332, was signed on 11th January 2024. The Council seeks a service provider to manage and operate its HWRC sites, with the current contract expiring on 31st March 2024. The contract period is 7 years, extendable for up to 3 years. The main procurement category is services, and the procurement method used was an open procedure.

This procurement process by South Lanarkshire Council offers opportunities for service providers in the waste management industry. Companies capable of managing waste and recycling streams efficiently are well-suited to compete for this contract. The Council aims to ensure proper waste treatment, disposal, and recycling while maintaining regulatory standards. The HWRC sites included in the contract are located at Larkhall, Strathaven, East Kilbride, Blantyre, and Rutherglen, each requiring responsible management under the terms of the contract.

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Notice Title

Management and Operation of Household Waste and Recycling Centres (HWRC)

Notice Description

South Lanarkshire Council seeks to secure the services of a suitably qualified service provider to deliver the management and operation of the Council's Household Waste Recycling Centres, including the treatment, disposal, and recycling of the waste and recycling streams collected via the sites. The Contract will be under the Council's Standard Terms and Conditions of Contract - Services The Council's current contract is due to expire on 31 March 2024. The Contract period is a period of 7 years with the option to extend for a further period not exceeding 3 years.

Lot Information

Lot 1

Locations of HWRC Sites: The sites that shall be included in this procurement are located at Larkhall, Strathaven, East Kilbride, Blantyre and Rutherglen. Location Site Address Waste Management Licence No. Larkhall Strutherhill Industrial Estate, Larkhall, ML9 2WW WML/W/22041 Strathaven Hamilton Road Industrial Estate, Strathaven, ML10 6UB WML/W/20031 East Kilbride Peel Park Place, East Kilbride, G74 5LU WML/W/20030 Blantyre East Avenue, Blantyre Industrial Estate, Blantyre, G72 0XF WML/W/22041 Rutherglen Cambuslang Road, Eastfield, Rutherglen,G72 1AP WML/W/22026 The Council also owns and operates a HWRC site located at Castlehill Industrial Estate, Carluke, ML8 5UF, Waste Management Licence No. WML/W/00145 with an adjoining Waste Transfer Station. The Council may be interested in including the management and operation of Carluke HWRC site during the new contract. The successful service provider will be required to take responsibility of the sites' Waste Management Licences and to enter into an Occupancy Agreement with the Council for each of the sites. Site Opening Hours: The sites' opening hours are as follows: 1st April - 30th September Monday - Friday 9:00am - 8:00pm Saturday 9:00am - 7:00pm Sunday 9:00am - 6:00pm 1st October - 31st October Monday - Sunday 8:00am - 5:00pm The site opening hours at Carluke are currently: 1st April - 30th September Monday - Friday 8:00am - 8:00pm (closed 12:30pm - 1:00pm & 5:00pm - 5:30pm daily) Saturday & Sunday 8:00am - 5:00pm (closed 12:30pm - 1:00pm daily) 1st October - 31st October Monday - Friday 8:00am - 5:00pm (closed 12:30pm - 1:00pm daily) Saturday & Sunday 8:00am - 4:00pm (closed 12:30pm - 1:00pm daily) All sites are closed on Christmas Day and New Year's Day. Quantities & Composition of Waste & Recycling Materials: The annual total quantities and composition of waste and recycling materials for the financial years 2019/20, 2020/21, 2021/22 and 2022/23 (April - January), are detailed in Appendix 1 to this Contract Information. Estimated Contract Value: The estimated total value of the contract is 3,525,000 GBP per annum and is based on the current frequency of waste and recyclate material collected via the sites excluding Carluke, at current 2022/23 rates excluding VAT. Disposal/Treatment/Recycling Facilities' Details: The successful service provider shall be required to provide details of the treatment, disposal and recycling arrangements including End Destination details for all the waste and recycling materials collected and processed via the contract. Additional information on each of the Council's HWRC sites can be found using the links to the Council's website which have been provided within the attached Contract Information document.

Renewal: The Contract will be for a period of 7 years with the option to extend for a further period of up to 3 years

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000724576
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496902
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
£35,250,000 £10M-£100M
Lots Value
£35,250,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£39,096,332 £10M-£100M

Notice Dates

Publication Date
22 Jan 20242 years ago
Submission Deadline
14 Aug 2023Expired
Future Notice Date
15 May 2023Expired
Award Date
11 Jan 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SOUTH LANARKSHIRE COUNCIL
Contact Name
Leona McPhail, Linda Haggart
Contact Email
leona.mcphail@southlanarkshire.gov.uk, linda.haggart@southlanarkshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
HAMILTON
Postcode
ML3 0AA
Post Town
Motherwell
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire

Local Authority
South Lanarkshire
Electoral Ward
Hamilton North and East
Westminster Constituency
Hamilton and Clyde Valley

Supplier Information

Number of Suppliers
1
Supplier Name

BIFFA WASTE SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "description": "There are a number of questions/statements that have been included in the Contract Notice and within the Qualification Envelope which detail the minimum requirements that Bidders must be able to evidence for participation in this tender and ultimately will be required to evidence prior to any award being made. There are in addition further statements made that simply provide relevant information relating to the tender itself. These questions and statements form an integral part of the Single Procurement Document (the SPD) which the Council has decided to implement for all tenders in excess of 50000 GBP in value. SPD Question 2.C.1 Reliance on the capacities of other entities Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on Exclusion Criteria Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Questions 3A - 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken. SPD Question 4A.1 Trade Registers It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015. SPD Question 4A.2 Authorisation/Membership Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service."
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                    "minimum": "SPD Question 4C.1.2 Technical and Professional Ability It is an essential requirement of this tender that the Bidder can demonstrate their experience in their response to question 4C1.2 below, and that they have held contracts of a similar nature, size and value to those mentioned in the tender documentation including but nor exclusive to the Specification, Contract Information and Conditions of Contract within the last three years. A minimum of 3 examples and a maximum of 5 should be provided. The Council reserves the right to verify any information supplied with the relevant Company / Authority SPD Question 4C.6 Technical and Professional Ability (Qualifications) It is a mandatory requirement of this tender that the bidder recommended for award holds- - Waste Carrier Registration - A Goods Vehicle Operator's Licence - Personnel that are technically competent and qualified \"fit and proper persons\". Bidders should confirm below whether or not they can evidence this requirement by stating Yes or No in the text response field provided. SPD Question 4C.9 Technical and Professional Ability (Equipment) It is a mandatory requirement of the tender and subsequent contract that the successful bidder must have the required tools, plant and equipment available to complete the Service as detailed n the specification at the commencement of the contract. Responses should include all necessary vehicles, equipment including skip containers, compaction skips and plant. Bidders should confirm below whether or not they can meet this requirement by stating Yes or No in the text response field provided SPD Question 4C.10 Technical and Professional Ability (Sub-Contracting) Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. SPD Question 4D.1 Quality Assurance Schemes It is a mandatory requirement of this tender that bidders hold the following quality standard(s)/accreditation(s): ISO 90001:2015 Quality Management System or equivalent (see attachment 10) Bidders should confirm below whether or not they can evidence this requirement by selecting Yes or No from the options list provided. Health and Safety A Health & Safety Questionnaire must be completed and submitted when requested to do so by the Council, prior to any award being made. The Health and Safety Questionnaire is included in the attachment area for information only at this stage and doesn't require to be submitted within the Qualification Envelope. Bidders should confirm that they agree to complete the Health & Safety Questionnaire and any other associated supporting documents when requested to do so by the Council. SPD Question 4D.2 Environmental Management Standards It is a mandatory requirement of this tender that bidders hold the following environmental standard(s)/accreditation(s): ISO 140001:2015 Environmental Management System or equivalent (see attachment 9) Bidders should confirm below whether or not they can evidence this requirement by selecting Yes or No from the options list provided. SPD Questions 3A.1 to 3A.8 Serious and Organised Crime - Information Sharing Protocol It is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the Serious and Organised Crime - Information Sharing Protocol form for evaluation prior to any award being made."
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