Award

Supply, Implementation and Support of Health and Safety Management System for Ayrshire College

AYRSHIRE COLLEGE

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process for the supply, implementation, and support of a Health and Safety Management System for Ayrshire College has been completed. Ayrshire College, located in Kilmarnock, UK, issued the tender through an open procedure. The tender, identified by the title "Supply, Implementation and Support of Health and Safety Management System for Ayrshire College," falls under the Education industry category. The procurement stage has reached the award phase with the contract being signed on 23rd June 2023.

This tender provides opportunities for businesses, especially those specializing in health and safety software solutions, to partner with Ayrshire College. The college aims to ensure compliance with legal requirements and best practices by implementing an integrated system across its campuses in Ayr, Kilmarnock, and Kilwinning. Businesses offering solutions that facilitate real-time data visibility, comprehensive reporting on health and safety aspects, and seamless integration with existing systems like HR management software would be well-suited to compete for this contract.

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Notice Title

Supply, Implementation and Support of Health and Safety Management System for Ayrshire College

Notice Description

Ayrshire College requires a comprehensive and integrated health and safety software solution to ensure that best practice is followed and legal requirements are met while encompassing functionality for use across the College's multisite structure. 1.The software must allow the Health, Safety and Wellbeing and Estates Teams to work effectively in real time, improving data visibility and ensuring a consistent approach to the measurement and benchmarking of risk assessments, policies and identifying and reporting on incidents, trends and gap analysis. 2.The system should have the capability to record, review and report on all areas of Health, Safety and Wellbeing and Estates including Audits, Training, Investigations, Claims, Incidents/accidents and Near misses, Equipment and Inspection Checks. Unlimited user friendly access must be available for nominated employees of the college to update data and report simply and quickly. 3.The system should have the ability to link to Training Records and Asset Register where applicable to capture data where an individual or equipment is involved. It is a further requirement of the system to link with associated training records and/or maintenance records or reviews. 4.The system should have the capability to interface with the College's existing systems such as iTrent - HR Management System

Lot Information

Lot 1

The college is seeking a health and safety management software system that allows:

Options: the contract is for 2 years with the option to extend for 2 further one-year periods.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000726352
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482414
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

48931000 - Training software package

Notice Value(s)

Tender Value
£88,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jun 20232 years ago
Submission Deadline
5 Apr 2023Expired
Future Notice Date
Not specified
Award Date
23 Jun 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
AYRSHIRE COLLEGE
Contact Name
Not specified
Contact Email
procurement@ayrshire.ac.uk
Contact Phone
+44 1563523501, +44 3003000303

Buyer Location

Locality
KILMARNOCK
Postcode
KA1 3HY
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire

Local Authority
East Ayrshire
Electoral Ward
Kilmarnock West and Crosshouse
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

SAFESMART

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474044
    Supply, Implementation and Support of Health and Safety Management System for Ayrshire College - Ayrshire College requires a comprehensive and integrated health and safety software solution to ensure that best practice is followed and legal requirements are met while encompassing functionality for use across the College's multisite structure. 1.The software must allow the Health, Safety and Wellbeing and Estates Teams to work effectively in real time, improving data visibility and ensuring a consistent approach to the measurement and benchmarking of risk assessments, policies and identifying and reporting on incidents, trends and gap analysis. 2.The system should have the capability to record, review and report on all areas of Health, Safety and Wellbeing and Estates including Audits, Training, Investigations, Claims, Incidents/accidents and Near misses, Equipment and Inspection Checks. Unlimited user friendly access must be available for nominated employees of the college to update data and report simply and quickly. 3.The system should have the ability to link to Training Records and Asset Register where applicable to capture data where an individual or equipment is involved. It is a further requirement of the system to link with associated training records and/or maintenance records or reviews. 4.The system should have the capability to interface with the College's existing systems such as iTrent - HR Management System
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482414
    Supply, Implementation and Support of Health and Safety Management System for Ayrshire College - Ayrshire College requires a comprehensive and integrated health and safety software solution to ensure that best practice is followed and legal requirements are met while encompassing functionality for use across the College's multisite structure. 1.The software must allow the Health, Safety and Wellbeing and Estates Teams to work effectively in real time, improving data visibility and ensuring a consistent approach to the measurement and benchmarking of risk assessments, policies and identifying and reporting on incidents, trends and gap analysis. 2.The system should have the capability to record, review and report on all areas of Health, Safety and Wellbeing and Estates including Audits, Training, Investigations, Claims, Incidents/accidents and Near misses, Equipment and Inspection Checks. Unlimited user friendly access must be available for nominated employees of the college to update data and report simply and quickly. 3.The system should have the ability to link to Training Records and Asset Register where applicable to capture data where an individual or equipment is involved. It is a further requirement of the system to link with associated training records and/or maintenance records or reviews. 4.The system should have the capability to interface with the College's existing systems such as iTrent - HR Management System

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