Notice Information
Notice Title
Supply, Implementation and Support of Health and Safety Management System for Ayrshire College
Notice Description
Ayrshire College requires a comprehensive and integrated health and safety software solution to ensure that best practice is followed and legal requirements are met while encompassing functionality for use across the College's multisite structure. 1.The software must allow the Health, Safety and Wellbeing and Estates Teams to work effectively in real time, improving data visibility and ensuring a consistent approach to the measurement and benchmarking of risk assessments, policies and identifying and reporting on incidents, trends and gap analysis. 2.The system should have the capability to record, review and report on all areas of Health, Safety and Wellbeing and Estates including Audits, Training, Investigations, Claims, Incidents/accidents and Near misses, Equipment and Inspection Checks. Unlimited user friendly access must be available for nominated employees of the college to update data and report simply and quickly. 3.The system should have the ability to link to Training Records and Asset Register where applicable to capture data where an individual or equipment is involved. It is a further requirement of the system to link with associated training records and/or maintenance records or reviews. 4.The system should have the capability to interface with the College's existing systems such as iTrent - HR Management System
Lot Information
Lot 1
The college is seeking a health and safety management software system that allows:
Options: the contract is for 2 years with the option to extend for 2 further one-year periods.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000726352
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482414
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
48931000 - Training software package
Notice Value(s)
- Tender Value
- £88,000 Under £100K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 29 Jun 20232 years ago
- Submission Deadline
- 5 Apr 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 23 Jun 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- AYRSHIRE COLLEGE
- Contact Name
- Not specified
- Contact Email
- procurement@ayrshire.ac.uk
- Contact Phone
- +44 1563523501, +44 3003000303
Buyer Location
- Locality
- KILMARNOCK
- Postcode
- KA1 3HY
- Post Town
- Kilmarnock
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM93 North Ayrshire and East Ayrshire
- Delivery Location
- TLM93 North Ayrshire and East Ayrshire
-
- Local Authority
- East Ayrshire
- Electoral Ward
- Kilmarnock West and Crosshouse
- Westminster Constituency
- Kilmarnock and Loudoun
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR474044&idx=1
17th March 2023 - Invitation to Tender document -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR474044&idx=2
17th March 2023 - Appendix D-Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474044
Supply, Implementation and Support of Health and Safety Management System for Ayrshire College - Ayrshire College requires a comprehensive and integrated health and safety software solution to ensure that best practice is followed and legal requirements are met while encompassing functionality for use across the College's multisite structure. 1.The software must allow the Health, Safety and Wellbeing and Estates Teams to work effectively in real time, improving data visibility and ensuring a consistent approach to the measurement and benchmarking of risk assessments, policies and identifying and reporting on incidents, trends and gap analysis. 2.The system should have the capability to record, review and report on all areas of Health, Safety and Wellbeing and Estates including Audits, Training, Investigations, Claims, Incidents/accidents and Near misses, Equipment and Inspection Checks. Unlimited user friendly access must be available for nominated employees of the college to update data and report simply and quickly. 3.The system should have the ability to link to Training Records and Asset Register where applicable to capture data where an individual or equipment is involved. It is a further requirement of the system to link with associated training records and/or maintenance records or reviews. 4.The system should have the capability to interface with the College's existing systems such as iTrent - HR Management System -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482414
Supply, Implementation and Support of Health and Safety Management System for Ayrshire College - Ayrshire College requires a comprehensive and integrated health and safety software solution to ensure that best practice is followed and legal requirements are met while encompassing functionality for use across the College's multisite structure. 1.The software must allow the Health, Safety and Wellbeing and Estates Teams to work effectively in real time, improving data visibility and ensuring a consistent approach to the measurement and benchmarking of risk assessments, policies and identifying and reporting on incidents, trends and gap analysis. 2.The system should have the capability to record, review and report on all areas of Health, Safety and Wellbeing and Estates including Audits, Training, Investigations, Claims, Incidents/accidents and Near misses, Equipment and Inspection Checks. Unlimited user friendly access must be available for nominated employees of the college to update data and report simply and quickly. 3.The system should have the ability to link to Training Records and Asset Register where applicable to capture data where an individual or equipment is involved. It is a further requirement of the system to link with associated training records and/or maintenance records or reviews. 4.The system should have the capability to interface with the College's existing systems such as iTrent - HR Management System
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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