Award

Planned Preventative Maintenance (PPM) and Reactive Repairs

HIGHLANDS AND ISLANDS ENTERPRISE

This public procurement record has 1 release in its history.

Summary of the contracting process

The Highlands and Islands Enterprise has awarded a contract for Planned Preventative Maintenance (PPM) and Reactive Repairs. The procurement method was a limited award procedure without prior publication of a call for competition. The contract, valued at £144,926.95 GBP, was signed on 5th April 2023 and runs from 1st April 2023 to 31st March 2024. The services will be provided at buildings on Inverness Campus and HIE Area Offices.

This tender opportunity presents possibilities for businesses to engage in facilities management services for buildings in Inverness. Companies specializing in planned preventative maintenance and reactive repairs services, particularly those well-versed in mechanical, electrical, and plumbing equipment maintenance, may find this contract attractive. The procurement process was at the award stage, with the contract commencing imminently, offering a one-year interim opportunity for suitable businesses to demonstrate their abilities in delivering high-quality maintenance services.

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Notice Title

Planned Preventative Maintenance (PPM) and Reactive Repairs

Notice Description

Provision of planned preventative maintenance and reactive repairs services at buildings on Inverness Campus and HIE Area Offices.

Lot Information

Lot 1

This is a one-year contract providing an interim solution from 1 April 2023 until 31 March 2024 following an incomplete tender procedure.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Options: -Changes to mechanical, electrical and plumbing equipment asset registers (such as number of assets increased/reduced; type of assets changed; asset replaced; new assets acquired) -The number of hours for reactive tasks changed from the estimated hours in the Pricing Proforma -Legislative changes require more or less frequent maintenance of certain assets -Addition or removal of buildings within the Campus or Area Office locations, likely due to lease, ownership or occupancy changes. -Changes in HIE's approach to preventative vs reactive maintenance of buildings and individual assets. -Changes to HIE's available budget to deliver these services.

Procurement Information

HIE published a facilities management services tender with five lots in September 2022. Lot 1, Planned Preventative Maintenance and Reactive Repairs resulted in an incomplete procedure as no suitable tenders were received. (non-award notice was published on 28 March 2023). This is a one-year interim contract until HIE re-procures the planned preventative maintenance and reactive repairs services contract starting 1 April 2024.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000728761
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475888
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

45259000 - Repair and maintenance of plant

50000000 - Repair and maintenance services

50324200 - Preventive maintenance services

50531100 - Repair and maintenance services of boilers

50710000 - Repair and maintenance services of electrical and mechanical building installations

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£144,926 £100K-£500K

Notice Dates

Publication Date
11 Apr 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
5 Apr 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HIGHLANDS AND ISLANDS ENTERPRISE
Contact Name
Not specified
Contact Email
hieprocurement@hient.co.uk
Contact Phone
Not specified

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland

Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

ECG BUILDING MAINTENANCE LTD (T/A ECG FACILITIES SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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