NHS National Services Scotland Vehicle Maintenance

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            "name": "NHS National Services Scotland",
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                "postalCode": "EH12 9EB"
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            "name": "Graycoll Truck and Trailer Ltd",
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    "tender": {
        "id": "NP100323",
        "title": "NHS National Services Scotland Vehicle Maintenance",
        "description": "The NHS Requirement was for an NHS National Services Scotland Vehicle maintenance contract covering both the Scottish Breast Screening mammography trailers and the SNBTS fleet. The NHS Requirement was split into six Lots. Each Lot was evaluated and awarded separately. Lot 1 Breast Screening Annual service/inspection and scheduled maintenance Lot 2 Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairs Lot 3 SNBTS Annual service/inspection and scheduled maintenance (Central Belt - Edinburgh & Glasgow) Lot 4 SNBTS Annual service/inspection and scheduled maintenance (Northern Arch - Aberdeen, Dundee & Inverness) Lot 5 SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt - Edinburgh & Glasgow) Lot 6 SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch - Aberdeen, Dundee & Inverness) The contract will commence 5 September 2023 to 4 September 2026 with 2x 12 month extensions (up to 4 September 2028). The estimated values referred to in Section II.1.7 and V.2.4 covers the 36 months contract duration and the 24 month extension period of the agreement.",
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        "value": {
            "amount": 1600000,
            "currency": "GBP"
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        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
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            "endDate": "2023-06-06T10:00:00Z"
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                "id": "APR477304",
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                "title": "NHS National Services Scotland Vehicle Maintenance",
                "description": "The NHS Requirement is for an NHS National Services Scotland Vehicle maintenance contract covering both the Scottish Breast Screening mammography trailers and the SNBTS fleet. The NHS Requirement will be split into six Lots. Each Lot will be evaluated and awarded separately. Lot 1 Breast Screening Annual service/inspection and scheduled maintenance Lot 2 Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairs Lot 3 SNBTS Annual service/inspection and scheduled maintenance (Central Belt - Edinburgh & Glasgow) Lot 4 SNBTS Annual service/inspection and scheduled maintenance (Northern Arch - Aberdeen, Dundee & Inverness) Lot 5 SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt - Edinburgh & Glasgow) Lot 6 SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch - Aberdeen, Dundee & Inverness) The contract will commence 5 September 2023 to 4 September 2026 with 2x 12 month extensions (up to 4 September 2028). The estimated values referred to in Section II.1.5 and 11.2.6 covers the 36 months contract duration and the 24 month extension period of the agreement.",
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                "title": "NHS National Services Scotland Vehicle Maintenance",
                "description": "The NHS Requirement was for an NHS National Services Scotland Vehicle maintenance contract covering both the Scottish Breast Screening mammography trailers and the SNBTS fleet. The NHS Requirement was split into six Lots. Each Lot was evaluated and awarded separately. Lot 1 Breast Screening Annual service/inspection and scheduled maintenance Lot 2 Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairs Lot 3 SNBTS Annual service/inspection and scheduled maintenance (Central Belt - Edinburgh & Glasgow) Lot 4 SNBTS Annual service/inspection and scheduled maintenance (Northern Arch - Aberdeen, Dundee & Inverness) Lot 5 SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt - Edinburgh & Glasgow) Lot 6 SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch - Aberdeen, Dundee & Inverness) The contract will commence 5 September 2023 to 4 September 2026 with 2x 12 month extensions (up to 4 September 2028). The estimated values referred to in Section II.1.7 and V.2.4 covers the 36 months contract duration and the 24 month extension period of the agreement.",
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            {
                "id": "1",
                "title": "Breast Screening Annual service/inspection and scheduled maintenance",
                "description": "The Breast Screening mobile fleet covers all areas in Scotland from the Borders to the Highlands including all the islands. The fleet is supported from 6 regional operating centres -- Aberdeen, Dundee, Edinburgh, Irvine, Glasgow and Inverness. The programme operates 25 mobile trailer units. The servicing and maintenance of each trailer in this Lot includes the annual inspection / service and the maintenance work that is to be carried out annually. This also includes certified MOT including brake test, load tests of all wheelchair / platform hoists, earth bond testing, fire extinguisher tests, air conditioning tests, diesel heater test, electrical (PAT) test for portable appliances and water tank sanitisation / annual chemical flush per MBSU to be carried out annually in conjunction with the major service.. Contract Period -- 3 years with option to extend for 2 x 12 months.",
                "status": "complete",
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                            "name": "Quality",
                            "description": "40"
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            {
                "id": "2",
                "title": "Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairs",
                "description": "Breast Screening mobile fleet covers all areas in Scotland from the Borders to the Highlands including all the islands. The fleet is supported from 6 regional operating centres -- Aberdeen, Dundee, Edinburgh, Irvine, Glasgow and Inverness. The programme operates 25 mobile trailer units. The servicing and maintenance requirement of each trailer in this Lot includes the 200/400/800 and 250/500 and 350/700 hour generator interim service, periodic vehicle safety check if required, midyear wheelchair /platform hoist inspection, ad-hoc repairs.. Contract Period -- 3 years with option to extend for 2 x 12 months.",
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            {
                "id": "3",
                "title": "SNBTS Annual service/inspection and scheduled maintenance (Central Belt - Edinburgh & Glasgow)",
                "description": "Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number 70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV's, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4's and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed. The servicing and maintenance of each vehicle in this Lot includes the annual inspection / service and the maintenance work that is to be carried out annually. This also includes certified MOT including brake test, load tests of all wheelchair / platform hoists, earth bond testing, air conditioning tests, 2 & 6 yearly tachograph calibration as required per vehicle to be carried out annually in conjunction with the major service.. Contract Period -- 3 years with option to extend for 2 x 12 months.",
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                "id": "4",
                "title": "SNBTS Annual service/inspection and scheduled maintenance (Northern Arch - Aberdeen, Dundee & Inverness)",
                "description": "Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number 70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV's, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4's and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed. The servicing and maintenance of each vehicle in this Lot includes the annual inspection / service and the maintenance work that is to be carried out annually. This also includes certified MOT including brake test, load tests of all wheelchair / platform hoists, earth bond testing, air conditioning tests, 2 & 6 yearly tachograph calibration as required per vehicle to be carried out annually in conjunction with the major service.. Contract Period -- 3 years with option to extend for 2 x 12 months.",
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                "id": "5",
                "title": "SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt - Edinburgh & Glasgow)",
                "description": "Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV's, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4's and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed. The servicing and maintenance in this Lot for onsite work incl. intermediate servicing / 8 weekly inspections, midyear wheelchair/platform hoist inspection, 150 hour generator interim service, vehicle service, ad hoc and emergency repairs is split covering the different vehicle types (trailers, LGV / PCV, car / van minibus).. Contract Period -- 3 years with option to extend for 2 x 12 months.",
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                "id": "6",
                "title": "SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch - Aberdeen, Dundee & Inverness)",
                "description": "Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV's, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4's and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed. The servicing and maintenance in this Lot for onsite work incl. intermediate servicing / 8 weekly inspections, midyear wheelchair/platform hoist inspection, 150 hour generator interim service, vehicle service, ad hoc and emergency repairs is split covering the different vehicle types (trailers, LGV / PCV, car / van minibus).. Contract Period -- 3 years with option to extend for 2 x 12 months.",
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                    "type": "economic",
                    "minimum": "The following list provides details of the sections within the Single Procurement Document (SPD Scotland) that must be completed. The SPD Scotland is located within the Public Contracts Scotland - Tender (PCS-T) Portal Tender: NSS Vehicle Maintenance, project_22080, itt_45865. 4B.1.1 Bidders will be required to have a minimum \"general\" yearly turnover for the last 3 years for Lots 1-2 Breast Screening and Lots 3-6 SNBTS. The minimum \"general\" yearly turnover required for the Lots are detailed below: Lot 1-2 Breast Screening - 400 000 GBP Lot 3-6 SNBTS - 250 000 GBP 4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = GBP5m Public Liability Insurance = GBP5m Product Liability Insurance = GBP5m"
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                {
                    "type": "technical",
                    "minimum": "The following list provides details of the sections within the Single Procurement Document (SPD Scotland) that must be completed. The SPD Scotland is located within the Public Contracts Scotland - Tender (PCS-T) Portal Tender: NSS Vehicle Maintenance, project_22080, itt_45865. -- All tendered products must fully comply with the NHS Requirement included within the tender documents; - 4.C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the FTS/OJEU Contract Notice. Examples should be provided for each Lot that is being tendered for. - 4D.1 Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR 2. The bidder must have the following: a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce. d. Documented arrangements for providing the bidder's workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records. e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder's organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance. f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged. g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence."
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        "submissionTerms": {
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            "bidValidityPeriod": {
                "durationInDays": 90
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        "classification": {
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        "reviewDetails": "Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session. The bringing of court proceedings against the Authority after the Contract has be entered into will not affect the Contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Contract has been entered into are limited to the award of damages.",
        "hasRecurrence": false,
        "legalBasis": {
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    "language": "EN",
    "description": "Economic operators may have been excluded from this competition if they were in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. The Award was made early August 2023 with the new contract commencing on 5 September 2023. A site visit was organised for Wednesday 10 May 2023 at the SNBTS Jack Copland Centre, 52 Research Avenue North, Heriot-Watt Research Park, Edinburgh, EH14 4BE. This allowed interested suppliers to view a breast screening mammography trailer and a representative sample of the SNBTS fleet. The estimated value referred to in Section II.1.7 and V.2.4 covers the 36 months contract duration and the 24 months extension period of the agreement. The Contracting Authority did not include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: The tender is below the value where this is a requirement. Community benefits are included in this requirement for information only. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 PCS-Tender ITT tender reference is: Itt_45865 NSS Vehicle Maintenance. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22080. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343. (SC Ref:741279)",
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