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NP79418 Provision of Multi-Functional Devices & Associated Services

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

This public procurement record has 1 release in its history.

Award

10 May 2023 at 01:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The Common Services Agency, known as NHS National Services Scotland, has awarded a contract for the provision of Multi-Functional Devices & Associated Services. The procurement method used was a limited procedure without prior publication of a call for competition. The procurement process was based on the need to engage comprehensively with suppliers and the market due to uncertainties in post-Covid recovery and high inflation rates. The location of the services will be throughout NHS locations in Scotland. The buyer is based in Edinburgh, UK, and the procurement stage is now complete with a signed contract valued at GBP 3,200,000 signed on 4th May 2023.

This tender presents opportunities primarily for small and medium-sized enterprises (SMEs) in the goods category within the health industry. Businesses providing Multi-Functional Devices & Associated Services may find this tender appealing for future contracting opportunities, especially considering the exclusive extension granted to the current supplier, Ricoh UK Ltd. The tender process involved an award without the need for a competitive tender due to the complex and uncertain market conditions, offering a strategic advantage to suppliers currently in contract with the NHS National Services Scotland.

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Notice Information

Notice Title

NP79418 Provision of Multi-Functional Devices & Associated Services

Notice Description

Provision of Multi-Functional Devices & Associated Services

Lot Information

Lot 1

Provision of Multi-Functional Devices & Associated Services. Contract value shown is for the 12 month extension period based on historical uptake figures.

Procurement Information

MFDs are intrinsically linked to the design and delivery of NHSS services in particular the physical facilities, buildings, sites and staffing; at this time due to post Covid recovery and unprecedented pressures on NHSS services these areas remain uncertain and subject to recovery, review and planning / strategy processes meaning the MFD requirement including volume and type of machines is at this time uncertain. Inflation in UK and globally remains high and unpredictable meaning future forecasts of pricing and supply chains are uncertain; the NHSS contract would for example require a period of fixed pricing that may not be viable for the supply chain and market to be able to support. As a result it is deemed that a tender could not be satisfactorily carried out and supported by the market and therefore a further 12 month extension is necessary. It is envisaged that during this period comprehensive supplier and market engagement can be carried out to inform the strategy with the tender process being commenced at the earliest opportunity.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000731397
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478138
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32322000 - Multimedia equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,200,000 £1M-£10M

Notice Dates

Publication Date
10 May 20233 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 May 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

Ricoh UK Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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