Award of Estates Maintenance and Close Cleaning - Cadder Housing Association

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000731485-2023-06-27T11:09:00Z",
    "date": "2023-06-27T11:09:00Z",
    "ocid": "ocds-r6ebe6-0000731485",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "Glasgow Clyde College",
            "address": {
                "streetAddress": "Cardonald Campus",
                "locality": "Glasgow",
                "postalCode": "G52 3AY"
            },
            "contactPoint": {
                "name": "Procurement",
                "telephone": "+44 1412729000",
                "url": "http://www.glasgowclyde.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-2",
            "name": "HP Inc UK Ltd",
            "address": {
                "streetAddress": "Earley West, 300 Thames Valley Park Drive",
                "locality": "Reading",
                "postalCode": "RG6 1PT"
            },
            "contactPoint": {
                "name": "Anita Lei"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-3",
            "name": "Fife Council",
            "address": {
                "streetAddress": "Fife House",
                "locality": "Glenrothes",
                "postalCode": "KY7 5LT"
            },
            "contactPoint": {
                "name": "Corporate Procurement",
                "telephone": "+44 3451550000",
                "url": "http://www.fife.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-4",
            "name": "Alex F Noble & Son Nissan",
            "address": {
                "streetAddress": "Swinton Place, Straiton",
                "locality": "Edinburgh",
                "postalCode": "EH20 9FB"
            },
            "contactPoint": {
                "name": "Jim Rowan"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-5",
            "name": "Scottish Courts and Tribunals Service",
            "address": {
                "streetAddress": "Saughton House",
                "locality": "Edinburgh",
                "postalCode": "EH11 3XD"
            },
            "contactPoint": {
                "name": "Finance and Procurement Unit",
                "email": "dchawla@scotcourts.gov.uk",
                "telephone": "+44 131 444 3433",
                "url": "http://www.scotcourtstribunals.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-6",
            "name": "Morris & Spottiswood",
            "address": {
                "streetAddress": "54 Helen Street",
                "locality": "Glasgow",
                "postalCode": "G51 3HQ"
            },
            "contactPoint": {
                "name": "Mairi Urquhart"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-7",
            "name": "Forestry and Land Scotland",
            "address": {
                "streetAddress": "Ae Village",
                "locality": "Dumfries",
                "postalCode": "DG1 1QB"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "katie.lockhart@forestryandland.gov.scot",
                "telephone": "+44 3000676900",
                "url": "http://https://forestryandland.gov.scot"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-8",
            "name": "CR Contracting North LTD",
            "address": {
                "streetAddress": "Laurwood",
                "locality": "Aboyne",
                "postalCode": "Ab345dn"
            },
            "contactPoint": {
                "name": "Chris Rogerson"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-9",
            "name": "Dumfries and Galloway Council",
            "address": {
                "streetAddress": "Carruthers House",
                "locality": "Dumfries",
                "postalCode": "DG1 2HP"
            },
            "contactPoint": {
                "name": "Finance and Procurement",
                "telephone": "+44 3033333000",
                "url": "http://www.dumgal.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-10",
            "name": "David Hardie Engineering Limited",
            "address": {
                "streetAddress": "No 1",
                "locality": "Dumfries",
                "postalCode": "DG2 0HS"
            },
            "contactPoint": {
                "name": "Andrew Wilson"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-11",
            "name": "Scottish Government",
            "address": {
                "streetAddress": "4 Atlantic Quay",
                "locality": "Glasgow",
                "postalCode": "G2 8EA"
            },
            "contactPoint": {
                "name": "MPIP",
                "telephone": "+44 1412420133",
                "url": "http://www.scotland.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-12",
            "name": "Lorien Resourcing Ltd",
            "address": {
                "streetAddress": "Randolph House",
                "locality": "Edinburgh",
                "postalCode": "EH2 4QZ"
            },
            "contactPoint": {
                "name": "Ria Newham"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-13",
            "name": "The Lines Between Ltd.",
            "address": {
                "streetAddress": "3 Piershill Place",
                "locality": "Edinburgh",
                "postalCode": "EH8 7EH"
            },
            "contactPoint": {
                "name": "Lorraine Simpson"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-14",
            "name": "Murray Forestry Ltd",
            "address": {
                "streetAddress": "19 Nicoll Drive",
                "locality": "Perth",
                "postalCode": "PH14BL"
            },
            "contactPoint": {
                "name": "Andrew Murray"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-15",
            "name": "Harvey Nash Limited",
            "address": {
                "streetAddress": "Waverley Gate",
                "locality": "Edinburgh",
                "postalCode": "EH1 3EG"
            },
            "contactPoint": {
                "name": "Graeme McNaull"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-16",
            "name": "LHC for the Scottish Procurement Alliance (SPA) on behalf of Cadder Housing Association",
            "address": {
                "streetAddress": "6 Deer Park Avenue",
                "locality": "Livingston",
                "postalCode": "EH54 8AF"
            },
            "contactPoint": {
                "name": "Procurement",
                "telephone": "+44 1506894395",
                "url": "http://www.scottishprocurement.scot"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-17",
            "name": "Irvine Civil Engineering Ltd",
            "address": {
                "streetAddress": "Unit 22",
                "locality": "Glasgow",
                "postalCode": "G40 4HW"
            },
            "contactPoint": {
                "name": "Kevin Irvine"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "name": "LHC for the Scottish Procurement Alliance (SPA) on behalf of Cadder Housing Association",
        "id": "org-16"
    },
    "tender": {
        "id": "tender-736730",
        "title": "Award of Estates Maintenance and Close Cleaning - Cadder Housing Association",
        "description": "Cadder Housing Association are looking to appoint a back-up contractor for summer and winter maintenance. Appointed contractor will supplement their in-house estates maintenance team.Contract will commence immediately following contract award and will be in place until 7th April 2024.The contractor will be required to provide the following services:Weed/MossThe Contractor shall remove all weeds (including trimming back weeds from adjacent sites that may be encroaching) and moss growth from all hard and paved surfaces. For the avoidance of doubt,' hard standing' is taken to include driveways or parking areas of hard paving or gravel, bin stores, paved patios, gravelled areas and soakaways and any hard borders, mowing strips and the like that exist within the site, excluding adopted roads and footways.Grass CuttingThe Contractor shall cut all open spaces and fence lines throughout the estate fortnightly, the contractor will ensure that any grass on the walkway is cleared and removed from site.Check Fencing, Remove and dispose.It will be the contractors responsibility to report any broken or unsafe fencing throughout the estate, the client should be notified and where instructed by the client the contractor shall remove and dispose of.Graffiti RemovalThe contractor will be required to remove any grafitti where instructed by the AssociationShrub & Hedge Removal/ReductionShrubs:The Contractor shall remove mature shrubs including grubbing up roots where specifically instructed to do so by Cadder Housing Association's representative. Any resulting holes shall be backfilled with topsoil lightly compacted.Hedges:The Contractor shall reduce the height and width of existing mature established hedges where instructed to do so by the Contracting Body's representative.The Contractor shall reduce the height and width of existing shrub beds where instructed to do so by a Cadder Housing Association representative.The Contractor shall prune all shrubs and herbaceous plants in accordance with the prevailing season and the pruning schedule issued by Cadder Housing Association for individual sites, to promote and control growth, to improve their shape, and to remove all dead wood and broken, damaged or deformed branches.The Contractor shall maintain all edges of footpaths and will ensure that windows, door openings and the like are clear of plant growth.Close Pole PaintingThe contractor will be required to paint back court close pole where instructed by the Association.Close CleaningThere are 109 common closes that require to be cleaned on a weekly basis. Contactor will be required to undertake the following:Lift all mats.Dust down and wet wipe windows and sills.Remove all spider's websSweep down stair and landings.Remove dust and dirt off site.Brush down and wipe handrails with damp cloth.Clean stair treads, risers and landings with hot water, mop and suitable cleaning agent.Clean and buff close tiles at ground floor.Clean handles of front close door.Sweep down and clean external stairs out with curtilage of close area.Leave a sign-off sheet in every close to record when the stair cleaning was carried out.clean stair head windows - one a month only.Ad-hoc work may also be required, and contractor will be informed by Cadder Housing Association as and when this is required.",
        "mainProcurementCategory": "services",
        "tenderPeriod": {
            "startDate": "2023-01-06T00:00:00Z"
        },
        "additionalClassifications": [
            {
                "id": "45112700",
                "description": "Landscaping work",
                "scheme": "CPV"
            }
        ]
    },
    "awards": [
        {
            "id": "awd-1",
            "value": {
                "amount": 178404,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "org-17",
                    "name": "Irvine Civil Engineering Ltd"
                }
            ],
            "items": [
                {
                    "id": "awditem-1",
                    "description": "Cadder Housing Association are looking to appoint a back-up contractor for summer and winter maintenance. Appointed contractor will supplement their in-house estates maintenance team.Contract will commence immediately following contract award and will be in place until 7th April 2024.The contractor will be required to provide the following services:Weed/MossThe Contractor shall remove all weeds (including trimming back weeds from adjacent sites that may be encroaching) and moss growth from all hard and paved surfaces. For the avoidance of doubt,' hard standing' is taken to include driveways or parking areas of hard paving or gravel, bin stores, paved patios, gravelled areas and soakaways and any hard borders, mowing strips and the like that exist within the site, excluding adopted roads and footways.Grass CuttingThe Contractor shall cut all open spaces and fence lines throughout the estate fortnightly, the contractor will ensure that any grass on the walkway is cleared and removed from site.Check Fencing, Remove and dispose.It will be the contractors responsibility to report any broken or unsafe fencing throughout the estate, the client should be notified and where instructed by the client the contractor shall remove and dispose of.Graffiti RemovalThe contractor will be required to remove any grafitti where instructed by the AssociationShrub & Hedge Removal/ReductionShrubs:The Contractor shall remove mature shrubs including grubbing up roots where specifically instructed to do so by Cadder Housing Association's representative. Any resulting holes shall be backfilled with topsoil lightly compacted.Hedges:The Contractor shall reduce the height and width of existing mature established hedges where instructed to do so by the Contracting Body's representative.The Contractor shall reduce the height and width of existing shrub beds where instructed to do so by a Cadder Housing Association representative.The Contractor shall prune all shrubs and herbaceous plants in accordance with the prevailing season and the pruning schedule issued by Cadder Housing Association for individual sites, to promote and control growth, to improve their shape, and to remove all dead wood and broken, damaged or deformed branches.The Contractor shall maintain all edges of footpaths and will ensure that windows, door openings and the like are clear of plant growth.Close Pole PaintingThe contractor will be required to paint back court close pole where instructed by the Association.Close CleaningThere are 109 common closes that require to be cleaned on a weekly basis. Contactor will be required to undertake the following:Lift all mats.Dust down and wet wipe windows and sills.Remove all spider's websSweep down stair and landings.Remove dust and dirt off site.Brush down and wipe handrails with damp cloth.Clean stair treads, risers and landings with hot water, mop and suitable cleaning agent.Clean and buff close tiles at ground floor.Clean handles of front close door.Sweep down and clean external stairs out with curtilage of close area.Leave a sign-off sheet in every close to record when the stair cleaning was carried out.clean stair head windows - one a month only.Ad-hoc work may also be required, and contractor will be informed by Cadder Housing Association as and when this is required."
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "awd-1",
            "awardID": "awd-1",
            "status": "active"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 1
            }
        ]
    },
    "noticetype": "PCS Notice - Quick Quote Award"
}