Award

Cleaning Equipment

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 4 releases in its history.

Award

19 Apr 2024 at 00:00

TenderUpdate

10 Nov 2023 at 00:00

Tender

26 Oct 2023 at 00:00

Planning

15 Jun 2023 at 00:00

Summary of the contracting process

The City of Edinburgh Council has awarded a contract for the Supply and Repair of Cleaning Equipment through a ranked Framework Agreement. The contract was signed on 8th April 2024, valued at £1,000,000. The procurement process was conducted using an open procedure for the procurement of goods. The main procurement category is goods, and the contract was awarded to multiple suppliers for different lots related to cleaning equipment.

This tender provides opportunities for businesses interested in supplying and repairing cleaning equipment to the City of Edinburgh Council. Small and medium-sized enterprises (SMEs) as well as large-scale suppliers can compete for the framework agreement. The contract is aimed at supporting the Facilities Management Team in maintaining the cleanliness of various buildings across the Council, including schools, libraries, and corporate buildings. The Council emphasises quality (40%) and cost (60%) as key award criteria for the tender, enabling businesses to align their proposals to these requirements for a competitive bid.

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Notice Title

Cleaning Equipment

Notice Description

The City of Edinburgh Council (the Council) intends to establish a ranked Framework Agreement for the Supply and Repair of Cleaning Equipment.

Lot Information

Supply of Cleaning Equipment

The City of Edinburgh Council (the Council) intends to appoint a maximum of four Contractors to a ranked Framework Agreement for the supply of cleaning equipment. The Facilities Management Team are responsible for ensuring the cleanliness of buildings across the Council including, schools, libraries and corporate buildings and require a range of cleaning equipment to fulfil this responsibility.

Renewal: This Framework Agreement will be let for a period of two years with the option to extend for a further two 12-month periods, undertaken at the sole discretion of the Council.

Repair and Maintenance of Cleaning Equipment

The Facilities Management Team are responsible for ensuring the cleanliness of buildings across the City of Edinburgh Council (the Council) including, schools, libraries and corporate buildings. The Council intends to appoint a maximum of four Contractors to a ranked Framework Agreement to provide a repair and maintenance service for cleaning equipment. This Lot will include scheduled annual PAT Testing, reactive repairs in the event of equipment breakdown and the disposal of equipment that is beyond economical repair.

Renewal: This Framework Agreement will be let for a period of two years with the option to extend for a further two 12-month periods, undertaken at the sole discretion of the Council.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000732073
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR503514
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

50 - Repair and maintenance services


CPV Codes

39700000 - Domestic appliances

39713410 - Floor-cleaning machines

39713430 - Vacuum cleaners

39800000 - Cleaning and polishing products

39831300 - Floor cleaners

42900000 - Miscellaneous general and special-purpose machinery

42990000 - Miscellaneous special-purpose machinery

42995000 - Miscellaneous cleaning machines

50000000 - Repair and maintenance services

50530000 - Repair and maintenance services of machinery

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,000,000 £1M-£10M

Notice Dates

Publication Date
19 Apr 20241 years ago
Submission Deadline
28 Nov 2023Expired
Future Notice Date
23 Jun 2023Expired
Award Date
8 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
October 2025 if no extension option is utilised, otherwise October 2027 if an extension is undertaken.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Not specified
Contact Email
nicole.sherry@edinburgh.gov.uk, susan.lowrie@edinburgh.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
6
Supplier Names

CAPITAL POWER CLEAN

DMG FLOORCARE

IIC PRODUCTS LTD T/A VICTOR FLOORCARE

INSTOCK

NILFISK

NUMATIC INTERNATIONAL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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        "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into."
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