Award

IT Services: Access Control System Maintenance and Installation Services

UNIVERSITY OF ST ANDREWS

This public procurement record has 2 releases in its history.

Award

14 Aug 2023 at 00:00

Tender

18 May 2023 at 00:00

Summary of the contracting process

The University of St Andrews has awarded a contract for "IT Services: Access Control System Maintenance and Installation Services" to Aspex. The procurement was in the services category and was conducted through an open procedure. The contract is valued at £274,358.37 and was signed on 1st August 2023. The procurement process was initiated on 14th August 2023. The University of St Andrews, located in Guardbridge, UK, was the buying organisation for this tender.

This tender for "IT Services: Access Control System Maintenance and Installation Services" by the University of St Andrews provides an opportunity for businesses to offer maintenance and installation services for access control systems. Small and medium-sized enterprises (SMEs) with expertise in IT services could compete for this contract. The procurement stage has now reached the award stage, and interested businesses should be prepared to comply with the quality and cost criteria specified in the award notice.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

IT Services: Access Control System Maintenance and Installation Services

Notice Description

Access Control System Maintenance and Installation Services.

Lot Information

Lot 1

Maintenance of the ARX access control system, to include software / firmware updates, door controller battery replacement, reader battery replacement and cylinder battery replacement. - Maintenance of the HAMS access control system, to include software / firmware updates and handleset battery replacement. - Maintenance of the Onity access control system, to include software / firmware updates and handleset battery replacement. - Maintenance of the other systems listed in ITT documentation, to include push-pad battery replacement. = New installations on the ARX access control system. Tender submissions must cover labour and parts for maintenance. New installations (including components, licences and labour) will be chargeable as and when the work is carried out. Please see ITT documents for full details.. All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted

Renewal: 2 x 12 month extensions subject to satisfactory performance and by mutual agreement.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000732176
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG485878
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services


CPV Codes

42961100 - Access control system

50324100 - System maintenance services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£274,358 £100K-£500K

Notice Dates

Publication Date
14 Aug 20232 years ago
Submission Deadline
30 Jun 2023Expired
Future Notice Date
Not specified
Award Date
1 Aug 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF ST ANDREWS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUARDBRIDGE
Postcode
KY16 0US
Post Town
Kirkcaldy
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife

Local Authority
Fife
Electoral Ward
Tay Bridgehead
Westminster Constituency
North East Fife

Supplier Information

Number of Suppliers
1
Supplier Name

ASPEX

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000732176-2023-08-14T00:00:00Z",
    "date": "2023-08-14T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000732176",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-74",
            "name": "University of St Andrews",
            "identifier": {
                "legalName": "University of St Andrews"
            },
            "address": {
                "streetAddress": "Walter Bower House, Eden Campus",
                "locality": "Guardbridge",
                "region": "UKM72",
                "postalCode": "KY16 0US"
            },
            "contactPoint": {
                "name": "Adrian Wood",
                "email": "procurement@st-andrews.ac.uk",
                "telephone": "+44 1334462523",
                "url": "https://in-tendhost.co.uk/universityofstandrews"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.st-andrews.ac.uk/procurement/"
            }
        },
        {
            "id": "org-75",
            "name": "Dundee Sheriff Court",
            "identifier": {
                "legalName": "Dundee Sheriff Court"
            },
            "address": {
                "streetAddress": "6 West Bell Street",
                "locality": "Dundee",
                "postalCode": "DD1 9AD"
            },
            "contactPoint": {
                "telephone": "+44 1382229961",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-227",
            "name": "University of St Andrews",
            "identifier": {
                "legalName": "University of St Andrews"
            },
            "address": {
                "streetAddress": "Walter Bower House, Eden Campus",
                "locality": "Guardbridge",
                "region": "UKM72",
                "postalCode": "KY16 0US"
            },
            "contactPoint": {
                "name": "Adrian Wood",
                "email": "procurement@st-andrews.ac.uk",
                "telephone": "+44 1334462523",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.st-andrews.ac.uk/procurement/"
            }
        },
        {
            "id": "org-228",
            "name": "Aspex",
            "identifier": {
                "legalName": "Aspex"
            },
            "address": {
                "streetAddress": "39 Deerdykes View, Westfield",
                "locality": "Cumbernauld",
                "region": "UKM82",
                "postalCode": "G68 9HN"
            },
            "contactPoint": {
                "telephone": "+44 7502424045"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-196",
            "name": "Dundee Sheriff Court",
            "identifier": {
                "legalName": "Dundee Sheriff Court"
            },
            "address": {
                "streetAddress": "West Bell Street",
                "locality": "Dundee"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "University of St Andrews",
        "id": "org-227"
    },
    "tender": {
        "id": "ITS/180523/AI/SL",
        "title": "IT Services: Access Control System Maintenance and Installation Services",
        "description": "Access Control System Maintenance and Installation Services.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "42961100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "UK-St Andrews"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    },
                    {
                        "region": "UKM72"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 1000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/universityofstandrews",
        "tenderPeriod": {
            "endDate": "2023-06-30T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-06-30T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAY478792",
                "documentType": "contractNotice",
                "title": "IT Services: Access Control System Maintenance and Installation Services",
                "description": "Access Control System Maintenance and Installation Services.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478792",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "MAY478792-1",
                "title": "Portal Supplier Registration",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478792&idx=1",
                "datePublished": "2023-05-18T12:35:06Z",
                "dateModified": "2023-05-18T12:35:06Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG485878",
                "documentType": "awardNotice",
                "title": "IT Services: Access Control System Maintenance and Installation Services",
                "description": "Access Control System Maintenance and Installation Services.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG485878",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Maintenance of the ARX access control system, to include software / firmware updates, door controller battery replacement, reader battery replacement and cylinder battery replacement. - Maintenance of the HAMS access control system, to include software / firmware updates and handleset battery replacement. - Maintenance of the Onity access control system, to include software / firmware updates and handleset battery replacement. - Maintenance of the other systems listed in ITT documentation, to include push-pad battery replacement. = New installations on the ARX access control system. Tender submissions must cover labour and parts for maintenance. New installations (including components, licences and labour) will be chargeable as and when the work is carried out. Please see ITT documents for full details.. All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted",
                "status": "complete",
                "value": {
                    "amount": 1000000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 month extensions subject to satisfactory performance and by mutual agreement."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "70"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "30"
                        }
                    ]
                }
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "bidOpening": {
            "date": "2023-06-30T12:00:00Z",
            "address": {
                "streetAddress": "Procurement - University of St Andrews"
            },
            "description": "Appointed Procurement Staff."
        },
        "communication": {
            "atypicalToolUrl": "https://in-tendhost.co.uk/universityofstandrews"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Please see ITT."
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50324100",
            "scheme": "CPV"
        },
        "reviewDetails": "The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. The anticipated review body in such cases would be: Dundee Sheriff Court 6 West Bell Street Dundee DD1 9AD Telephone: +44 1382 229 961 Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision. Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement. Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations. If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.",
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted (SC Ref:741588)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000732176"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000732176"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ITS/180523/AI/SL",
            "suppliers": [
                {
                    "id": "org-228",
                    "name": "Aspex"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ITS/180523/AI/SL",
            "awardID": "ITS/180523/AI/SL",
            "status": "active",
            "value": {
                "amount": 274358.37,
                "currency": "GBP"
            },
            "dateSigned": "2023-08-01T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-014174"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "609",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "610",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "611",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "612",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "613",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}