Occupational Health Services

{
    "tag": [
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    "id": "ocds-r6ebe6-0000735585-2023-06-16T00:00:00Z",
    "date": "2023-06-16T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000735585",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-105",
            "name": "Audit Scotland",
            "identifier": {
                "legalName": "Audit Scotland"
            },
            "address": {
                "streetAddress": "102 West Port",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH3 9DN"
            },
            "contactPoint": {
                "email": "Rachael.Hughes@gov.scot",
                "telephone": "+44 01316251630",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.audit-scotland.gov.uk"
            }
        },
        {
            "id": "org-23",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LA"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        }
    ],
    "buyer": {
        "name": "Audit Scotland",
        "id": "org-105"
    },
    "tender": {
        "id": "AS/OH/23",
        "title": "Occupational Health Services",
        "description": "Our commitment to audit excellence and being a great place to work includes our wellbeing agenda since we see employee wellness (both physical and mental) as a key element in support of world-class organisational performance. Our approach focuses upon proactive, preventative health & lifestyle initiatives starting at the recruitment stage and progressing through to every element of working with Audit Scotland.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "85147000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "85140000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "80561000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "85141200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "85141220",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 100000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2023-07-17T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-07-17T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUN481356",
                "documentType": "contractNotice",
                "title": "Occupational Health Services",
                "description": "Our commitment to audit excellence and being a great place to work includes our wellbeing agenda since we see employee wellness (both physical and mental) as a key element in support of world-class organisational performance. Our approach focuses upon proactive, preventative health & lifestyle initiatives starting at the recruitment stage and progressing through to every element of working with Audit Scotland.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN481356",
                "format": "text/html"
            },
            {
                "id": "JUN481356-1",
                "title": "Occupational Health Services ITT",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481356&idx=1",
                "datePublished": "2023-06-16T12:34:43Z",
                "dateModified": "2023-06-16T12:34:43Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN481356-2",
                "title": "Occupational Health Services - Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481356&idx=2",
                "datePublished": "2023-06-16T12:34:43Z",
                "dateModified": "2023-06-16T12:34:43Z",
                "format": "application/pdf"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Audit Scotland expects the services from an occupational health and wellbeing provider will help: Ensure that a holistic approach is taken towards employee wellbeing to deliver a positive, long-term sustainable improvement in individual employee health and organisational performance. Tie our commitment to wellbeing tightly into our organisational values which are 'lived' by our executive team, leadership group and PCS union partners. Help our employees to take individual responsibility for any changes needed - especially those who tend not to make the lifestyle changes and are passive to wellbeing initiatives. Deliver an annual, integrated plan of wellness initiatives which is informed by the annual health check aggregated results and your professional advice. This plan should be sustainable and evidence based in content. Include a link to the learning and development strategy that we undertake for team members, managers and leaders so that they are all more competent and competent in the field of workplace wellbeing - i.e. taking a personal and sincere interest in the wellbeing of their employee's wider family and life outside of work and consideration of mental health awareness as an early means of identifying colleagues who may be struggling and signposting them in the direction of help. Strengthen our total employee reward proposition that marks us out as a unique employer in our market of audit and accountancy here in Scotland - thereby improving our employer brand, making recruitment easier and retaining our people for longer in our employment.",
                "status": "active",
                "value": {
                    "amount": 100000,
                    "currency": "GBP"
                },
                "options": {
                    "description": "Optional Requirements: Follow up wellbeing survey - linked to the initial screening. Delivery of workshops on key health and wellbeing areas (stress, resilience, lifestyle, diet, nutrition, exercise etc.) to employees. Marketing materials (emails/posters in pdf format) to advertise new service provider to staff and encourage health and wellbeing awareness. Smart phone app for employees to track their health check results and on-going health. Any advice provided generally to the HR team on provision of expert, technical knowledge and guidance. Any other relevant occupational health services on offer, i.e., management referrals, workstation assessments, employee assistance programme etc."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "N/A"
                }
            }
        ],
        "bidOpening": {
            "date": "2023-07-17T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "It is a mandatory requirement that those staff who will deliver the services do not have any competence/ professional issues pending with the GMC or NMC or other relevant body/employer. The Tenderer must provide an annual statement confirming this to be the case on each anniversary of the Contract Commencement Date. If the Tenderer becomes aware of a competency/professional issue with regards to any of its employees, the Tenderer shall immediately remove the relevant employee from the Contract and shall advise Audit Scotland of this action."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The Tenderer shall have appropriately qualified staff in sufficient quantity to carry out the functions required. The Tenderer must also ensure that the services provided by each of the staff are appropriate to their qualification and the nature of the individual service. The Tenderer must ensure that its clinical staff are registered with the relevant regulatory body on the appropriate part(s) of its register(s). Where the Tenderer's staff are medical doctors they will have the appropriate medical qualifications, other applicable training/qualifications and have undertaken the necessary continuing professional development stated by their Royal College/GMC. They must have General Medical Council (GMC) Registration and be able to provide evidence of this current registration. Where the Tenderer's staff are nurses, they will have the appropriate nursing qualification, preferably registered as an Occupational Health nurse and have undertaken any necessary continuing professional development stated by the Nursing and Midwifery Council (NMC). They must be able to provide evidence of this current registration with the NMC. The Tenderer's staff must be up to date on relevant national and local developments within the health sector which affect the contract and the profession. Any such developments should be notified to the appropriate contact. Staff carrying out specialised services, such as health screening services or specialised medicals are required to have the necessary qualifications, training and experience. It is a mandatory requirement that those staff who will deliver the services do not have any competence/ professional issues pending with the GMC or NMC or other relevant body/employer. The Tenderer must provide an annual statement confirming this to be the case on each anniversary of the Contract Commencement Date. If the Tenderer becomes aware of a competency/professional issue with regards to any of its employees, the Tenderer shall immediately remove the relevant employee from the Contract and shall advise Audit Scotland of this action."
                },
                {
                    "type": "economic",
                    "description": "4B4: Acid Ratio (calculated as (Current Assets + Stock) / Current Liabilities) above 0.5 from the period 01/01/2022 - 01/04/2023 4B5: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below: Employers (Compulsory) Liability Insurance = 5 Million GBP Public Liability Insurance = Not less than 1 Million GBP per incident Professional Liability Insurance = Not less than 1 Million GBP per incident"
                },
                {
                    "type": "technical",
                    "description": "4C.6 - The supplier must hold an ISO 27001 accreditation or equivalent."
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-10-02T00:00:00Z"
            }
        },
        "classification": {
            "id": "85147000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "In two or three years time depending on extension periods"
        }
    },
    "language": "EN",
    "description": "4C4 - Tenderers are asked to confirm that where they propose to use a supply chain in the delivery of the services they will include the standard clause in all contracts used in the delivery of the requirements, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=735585. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:735585) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=735585",
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    "noticetype": "PCS Notice - Website Contract Notice"
}