Award

Online payments and cashless catering

RENFREWSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

31 Jul 2024 at 00:00

Tender

16 Aug 2023 at 00:00

Summary of the contracting process

Renfrewshire Council has recently awarded a contract for an Online Payments and Cashless Catering system to ParentPay Ltd. This contract involves delivering a single integrated solution that covers online school payments, cashless catering, and school fund management. The procurement process used an open procedure under the services category and covered the Renfrewshire area, with significant dates including the contract's start date on 23 April 2024 and its signing date on 31 July 2024. The system is expected to be in place for 10 years, with a review at the five-year mark. The contract's total value is £1,239,727, and all procurement details can be found on the Public Contract Scotland Tender Portal.

This tender offers substantial opportunities for companies specialising in educational financial services and cashless payment systems, especially those capable of integrating multiple functions into a cohesive, user-friendly platform. Businesses that can innovate within these parameters and demonstrate reliable service provision will find ample growth opportunities through this long-term contract. The open procedure means firms of various sizes, particularly those experienced in managing sizable educational contracts, are well-suited to compete for such procurement opportunities.

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Notice Title

Online payments and cashless catering

Notice Description

Contract Award notice for Online Payments and Cashless catering. Renfrewshire Council awarded the Online Payments and Cashless catering to a Service Provider who will deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements were broken down into different sections however there must be an overall single integrated solution.

Lot Information

Lot 1

Renfrewshire Council has awarded the online school payment and cashless catering to a Service Provider to deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements have been broken down into different sections however there must be an overall single integrated solution delivered. Further information can be located within procurement documents in Public Contract Scotland Tender Portal. The Contract is for 10 years with the right to Contract Review at 5 years with the right to exercise a Break Clause and terminate after Contract Review.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: In accordance with Regulation 72(1)( a) , The Council reserves the right to add additional sites and schools during the Period of Contract based on the Pricing Schedule costs for siting, relocating etc as reflected in the Procurement Documents. The Council also reserves the right under regulation 72(1)(b) to allow for other services and supplies related to these Requirements, and for which as this is a single integrated solution it would not be appropriate to source elsewhere.

Renewal: The Contract is for 10 years with the right to Contract Review at 5 years with the right to exercise a Break Clause and terminate after Contract Review as detailed in section 4 of the Invitation to Tender document in the Public Contract Scotland Tender Portal.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000735699
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL511088
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

48812000 - Financial information systems

72212110 - Point of sale (POS) software development services

72222300 - Information technology services

79211100 - Bookkeeping services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,239,727 £1M-£10M

Notice Dates

Publication Date
31 Jul 20241 years ago
Submission Deadline
19 Sep 2023Expired
Future Notice Date
Not specified
Award Date
23 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
As detailed in the Procurement documents

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
RENFREWSHIRE COUNCIL
Contact Name
Aileen Ross, Gillian Gordon
Contact Email
aileen.ross@renfrewshire.gov.uk, gillian.gordon@renfrewshire.gov.uk
Contact Phone
+44 3003000300

Buyer Location

Locality
PAISLEY
Postcode
PA1 1AL
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

PARENTPAY

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486162
    Online payments and cashless catering - Renfrewshire Council seeks a Service Provider to deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements (as detailed in the Procurement documents) have been broken down into different sections however there must be an overall single integrated solution.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL511088
    Online payments and cashless catering - Contract Award notice for Online Payments and Cashless catering. Renfrewshire Council awarded the Online Payments and Cashless catering to a Service Provider who will deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements were broken down into different sections however there must be an overall single integrated solution.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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