Provision of Funeral Service Arrangements for Public Health Funerals

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    "date": "2023-06-28T00:00:00Z",
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                "region": "UKM82",
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            "contactPoint": {
                "name": "Lindsay McGibbon",
                "email": "lindsay.mcgibbon@glasgow.gov.uk",
                "telephone": "+44 1412876964",
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    "buyer": {
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        "id": "GCC005914CPU",
        "title": "Provision of Funeral Service Arrangements for Public Health Funerals",
        "description": "The council is seeking tender submissions for the provision of funeral service arrangements for public health funerals. This contract is to appoint a supplier to provide a Collection to Cremation/Burial Funeral Service. This will include: - collection of and bringing the deceased into care of funeral directors upon request. - preparation and presentation of the deceased, covering no less than washing, dressing and hygienic treatment of the remains. - provision of a simple coffin, suitable for burial or cremation. - Transportation of the remains on the day of the funeral direct to the pre-determined location/final destination. - provision of the necessary personnel on the day of the funeral to carry out the transportation and handover to the council officers on site. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCS-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this Contract Notice when completing the SPD in PCS-T.",
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                "deliveryLocation": {
                    "description": "Glasgow, UK"
                },
                "deliveryAddresses": [
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                        "region": "UKM82"
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                "relatedLot": "1"
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        "value": {
            "amount": 300000,
            "currency": "GBP"
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                "title": "Provision of Funeral Service Arrangements for Public Health Funerals",
                "description": "The council is seeking tender submissions for the provision of funeral service arrangements for public health funerals. This contract is to appoint a supplier to provide a Collection to Cremation/Burial Funeral Service. This will include: - collection of and bringing the deceased into care of funeral directors upon request. - preparation and presentation of the deceased, covering no less than washing, dressing and hygienic treatment of the remains. - provision of a simple coffin, suitable for burial or cremation. - Transportation of the remains on the day of the funeral direct to the pre-determined location/final destination. - provision of the necessary personnel on the day of the funeral to carry out the transportation and handover to the council officers on site. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCS-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this Contract Notice when completing the SPD in PCS-T.",
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                "description": "The council is seeking tender submissions for the provision of funeral service arrangements for public health funerals. This contract is to appoint a supplier to provide a Collection to Cremation/Burial Funeral Service. This will include: - collection of and bringing the deceased into care of funeral directors upon request. - preparation and presentation of the deceased, covering no less than washing, dressing and hygienic treatment of the remains. - provision of a simple coffin, suitable for burial or cremation. - Transportation of the remains on the day of the funeral direct to the pre-determined location/final destination. - provision of the necessary personnel on the day of the funeral to carry out the transportation and handover to the council officers on site. The contract will require compliance with all the relevant legislation/regulations both general and specific/defined. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCS-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this Contract Notice when completing the SPD in PCS-T. The contract will require compliance with all the relevant legislation/regulations both general and specific/defined.. Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015",
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                "renewal": {
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            "date": "2023-07-28T12:00:00Z"
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                    "description": "Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships."
                },
                {
                    "type": "economic",
                    "description": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10 million GBP Public Liability Insurance = 5 million GBP Motor Insurance = Statutory Motor Insurance cover as per the Road Traffic Act 1988 Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:- There is a minimum financial requirement that affects trading performance and balance sheet strength. Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House. Trading Performance An overall positive outcome on EBITDA earnings over a 3 year period. Exceptional items can be excluded from the calculation. The above would be expressed in the ratio ratio EBITDA/Turnover Balance Sheet Strength Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets/Total Liabilities If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with. An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House. Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading. Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above. Glasgow City Council reserves the right, at its own discretion, to seek such other information from the Bidder in accordance with Regulations 61(7) or Regulation 61 (8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder's economic and financial standing."
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                    "description": "Selection criteria as stated in the procurement documents: Bidders are required to provide two relevant examples of your organisations recent (within the last 3 years) experience in delivering services of a similar nature and scale as specified in the Contract Notice and scope of service - Section 4 of the ITT document. Please refer to the ITT document and the SPD for further details"
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            "description": "The contract duration is for 3 Years with an option to extend for a further 2 periods of up to 12 months each."
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    "language": "EN",
    "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24517. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Health & Safety -- the H&S Questionnaire is contained in the attachments section of PCS-T. Bidders must respond to the H&S Questionnaire as part of their submission. Documented evidence validating responses provided to the H&S Questionnaire must also be returned with your submission. As Health & Safety is pass/fail criteria, failure to provide a completed questionnaire and/or provide the evidence requested at with your tender submission may result in your organisation being assessed as having failed. Bidders must note the implications FOI legislation and ensure that any info they wish the council to consider withholding is indicated. (NB the council does not bind itself to withhold this info). Tenderers Amendments - Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer within the Tenderers Amendment statement on PCS-T. Prompt Payment - The successful tenderer shall, as a condition of being awarded, be required to demonstrate to the council's satisfaction that all funds due permitted sub-contractors are paid timeously and as a minimum, invoices rendered by subcontractors shall be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors. Bidders will be required to complete the prompt payment statement and Non-collusion statement within PCS-T. Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, contained in the Qualification Envelope within PCS-Tender authorising the Council to request copies of insurance documents from the supplier's insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Terms and Conditions are located within the buyers attachments area within the PCS Tender portal. Additional information pertaining to this contract notice is contained in the Invitation to Tender situated within the buyers attachments area of PCS-T. Bidders must ensure they read this document in line with this contract notice Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits is a mandatory requirement of the contract with 25 Community Benefit Points deliverable over the full duration of the contract, more details can be found in the ITT. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24517. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits will be a mandatory requirement of the contract with delivery of 25 Community Benefit Points deliverable over the full duration of the contract, more details can be found in the procurement documents (SC Ref:736002)",
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