Consultant Brief - Project Director

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000737341-2023-11-07T00:00:00Z",
    "date": "2023-11-07T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000737341",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-117",
            "name": "Fife Employment Access Trust",
            "identifier": {
                "legalName": "Fife Employment Access Trust"
            },
            "address": {
                "streetAddress": "3 Silverburn Cottages",
                "locality": "Leven",
                "region": "UK",
                "postalCode": "KY8 5PU"
            },
            "contactPoint": {
                "name": "Duncan Mitchell",
                "email": "info@feat.org.uk",
                "telephone": "+44 1592759371",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewContactPoint"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Charity",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Heritage Regeneration",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.fifeemploymentaccesstrust.com"
            }
        },
        {
            "id": "org-41",
            "name": "Kirkcaldy Sheriff Court",
            "identifier": {
                "legalName": "Kirkcaldy Sheriff Court"
            },
            "address": {
                "locality": "Kirkcaldy"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-435",
            "name": "Fife Employment Access Trust",
            "identifier": {
                "legalName": "Fife Employment Access Trust"
            },
            "address": {
                "streetAddress": "3 Silverburn Cottages",
                "locality": "Leven",
                "region": "UK",
                "postalCode": "KY8 5PU"
            },
            "contactPoint": {
                "name": "Duncan Mitchell",
                "email": "info@feat.org.uk",
                "telephone": "+44 1592759371",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewContactPoint"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Charity",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Heritage Regeneration",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.fifeemploymentaccesstrust.com"
            }
        },
        {
            "id": "org-436",
            "name": "Crovetti Associates",
            "identifier": {
                "legalName": "Crovetti Associates"
            },
            "address": {
                "streetAddress": "46 Charlotte Square",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH2 4HQ"
            },
            "contactPoint": {
                "telephone": "+44 7753354432"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-408",
            "name": "Kirkcaldy Sheriff Court",
            "identifier": {
                "legalName": "Kirkcaldy Sheriff Court"
            },
            "address": {
                "streetAddress": "Courthouse, Whyecauseway",
                "locality": "Kirkcaldy",
                "postalCode": "KY1 1XQ"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Fife Employment Access Trust",
        "id": "org-435"
    },
    "tender": {
        "id": "FEAT02",
        "title": "Consultant Brief - Project Director",
        "description": "See project brief as the role is wider than the CPV code",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "71521000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Silverburn Park, Leven"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    },
                    {
                        "region": "UKM72"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 120000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "written"
        ],
        "tenderPeriod": {
            "endDate": "2023-07-10T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-07-11T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUL482848",
                "documentType": "contractNotice",
                "title": "Consultant Brief - Project Director",
                "description": "See project brief as the role is wider than the CPV code",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL482848",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JUL482848-1",
                "title": "Brief",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL482848&idx=1",
                "datePublished": "2023-07-04T13:05:07Z",
                "dateModified": "2023-07-04T13:05:07Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL482848-2",
                "title": "Project Management Structure",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL482848&idx=2",
                "datePublished": "2023-07-04T13:05:07Z",
                "dateModified": "2023-07-04T13:05:07Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV492118",
                "documentType": "awardNotice",
                "title": "Consultant Brief - Project Director",
                "description": "See project brief as the role is wider than the CPV code",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV492118",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The key responsibilities and accountabilities include: 1. As the Project Director, you will lead the Flax Mill Renovation Project and deliver exemplar conservation and refurbishment that respects and preserves the original design intent, while maximising access and benefit for all. 2. Manage the project from initial construction works to project close in accordance with recognised Project Management processes, producing, circulating and maintaining all project controls and documentation with particular emphasis on governance, managing risk, quality, cost, programme and change. Note this activity may in due course be undertaken in collaboration with external project managers. FEAT will also provide a Project Manager on a part-time basis, highlighted in Annex A (Programme Management Structure) 3. Lead on the delivery of the overall Project Brief in consultation with internal teams and stakeholder groups. The Client Brief will set out the aims and objectives of the Project, its budget, programme and quality standards for approval by the charity, including but not limited to: a. Project Management Structure and Strategy b. Conservation Statement in collaboration with the conservation architect and construction project manager c. Operations plan in collaboration with existing staff and consultant teams d. Stakeholder management e. Ongoing fundraising plan f. Change management process g. Risk and opportunity management process h. Future and ongoing maintenance strategy 4. Continually manage and monitor project quality, budget and programme, managing change and provide early warning of damaging divergence, risks and opportunities. Take action to rectify or mitigate as required and report regularly to the Joint Sponsor Group, Fife Employment Access Trust senior leadership and Board. 5. Ensure that Project delivery is managed in a sustainable a way as possible with minimum environmental impact. 6. Produce specific briefing documents for consultants as required, specifically Interpretative Design Team. 7. Consider, consult and advise on optimum contract and insurance arrangements for the Project. 8. Bring together an existing internal staff team, to work alongside the external consultant team to develop and deliver the project and maximise shared learning. 9. Review design team proposals and monitor standards of workmanship to ensure compliance with the project brief. 10. Manage and monitor project delivery to ensure compliance with all statutory regulation including the Client duties contained in the Construction Design and Management Regulations 2015. 11. Collate and maintain the Project Risk Register and advise FEAT/Joint Sponsor Group on the management of Project risk. 12. Consult, liaise, inform and negotiate at all stages of the project with the local planning and building control authority, major funders and other key external stakeholders, to allow them to act as advocates for the project. 13. Represent the Project at internal, local, national and international forums.",
                "status": "complete",
                "value": {
                    "amount": 120000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2023-08-14T00:00:00Z",
                    "endDate": "2026-04-01T00:00:00Z"
                },
                "hasRenewal": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "80"
                        },
                        {
                            "type": "cost",
                            "name": "cost",
                            "description": "20"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2023-07-11T12:00:00Z",
            "address": {
                "streetAddress": "Silverburn Park, Leven"
            },
            "description": "Duncan Mitchell, CEO, Fife Employment Access Trust"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Essential Degree or equivalent qualification in project management. The ability to exercise precise and effective budgetary control. Ability to travel to meetings at Silverburn Park, other Fife-based sites and elsewhere, including virtual meetings. Knowledge/appreciation of best practice in conservation of heritage assets. Highly developed influencing and negotiating skills. Excellent communication skills and experience of managing communications with diverse stakeholder groups. The interpersonal skills to allow you to lead and contribute to a large team of experts and to promote the project to funders, statutory authorities our members and other communities of interest. Desirable Professional Built Heritage or equivalent Conservation Accreditation. Post graduate qualification in heritage conservation. Membership of an appropriate professional body eg RIAS, RIBA, RICS, APM. Experience Essential Demonstrable experience of: o Developing, managing and driving forward significant and complex conservation projects. o Developing and delivering effective stakeholder management. o Managing diverse teams of client side and external specialists to deliver successful projects. o Experience of project specific procurement processes o Producing complex project briefing documents. o Working in a leadership role on high value, high profile, multi-faceted projects involving built and landscape heritage assets"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-08-31T00:00:00Z"
            }
        },
        "classification": {
            "id": "71521000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:749705)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000737341"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000737341"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "737341",
            "suppliers": [
                {
                    "id": "org-436",
                    "name": "Crovetti Associates"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "737341",
            "awardID": "737341",
            "status": "active",
            "dateSigned": "2023-08-21T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-018994"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "881",
                "measure": "lowestValidBidValue",
                "value": 119000
            },
            {
                "id": "882",
                "measure": "highestValidBidValue",
                "value": 246840
            },
            {
                "id": "883",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "884",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "885",
                "measure": "foreignBidsFromEU",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "886",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "887",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "888",
                "measure": "lowestValidBidValue",
                "value": 119000,
                "relatedLot": "1"
            },
            {
                "id": "889",
                "measure": "highestValidBidValue",
                "value": 246840,
                "relatedLot": "1"
            }
        ]
    }
}