Measured Term Contract for Servicing and Installation of Mechanical Installations at West Dunbartonshire Non Domestic Properties

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000742821-2024-07-01T00:00:00Z",
    "date": "2024-07-01T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000742821",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-84",
            "name": "West Dunbartonshire Council",
            "identifier": {
                "legalName": "West Dunbartonshire Council"
            },
            "address": {
                "streetAddress": "16 Church Street",
                "locality": "Dumbarton",
                "region": "UKM81",
                "postalCode": "G82 1QL"
            },
            "contactPoint": {
                "email": "corporate.procurement@west-dunbarton.gov.uk",
                "telephone": "+44 1389737000",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/negotiation/tnd/taskWorkflowList.do?tenderCode=tender_99813&showArchive=false"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "03",
                        "description": "Public order and safety",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.west-dunbarton.gov.uk/business/suppliers/procurement/"
            }
        },
        {
            "id": "org-85",
            "name": "Dumbarton Sheriff and Justice of the Peace Court",
            "identifier": {
                "legalName": "Dumbarton Sheriff and Justice of the Peace Court"
            },
            "address": {
                "locality": "Dumbarton",
                "postalCode": "G82 1QQ"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-493",
            "name": "West Dunbartonshire Council",
            "identifier": {
                "legalName": "West Dunbartonshire Council"
            },
            "address": {
                "streetAddress": "16 Church Street",
                "locality": "Dumbarton",
                "region": "UKM81",
                "postalCode": "G82 1QL"
            },
            "contactPoint": {
                "email": "corporate.procurement@west-dunbarton.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "03",
                        "description": "Public order and safety",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.west-dunbarton.gov.uk/business/suppliers/procurement/"
            }
        },
        {
            "id": "org-497",
            "name": "Valley Group Limited",
            "identifier": {
                "legalName": "Valley Group Limited"
            },
            "address": {
                "streetAddress": "Block 14, Unit B8, 125 Summerlee Street, Queenslie Industrial Estate",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G33 4DB"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-495",
            "name": "Dumbarton Sheriff and Justice of the Peace Court",
            "identifier": {
                "legalName": "Dumbarton Sheriff and Justice of the Peace Court"
            },
            "address": {
                "locality": "Dumbarton",
                "postalCode": "G82 1QQ"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "West Dunbartonshire Council",
        "id": "org-493"
    },
    "tender": {
        "id": "Project_24663",
        "title": "Measured Term Contract for Servicing and Installation of Mechanical Installations at West Dunbartonshire Non Domestic Properties",
        "description": "West Dunbartonshire Council is seeking to appoint a suitable qualified and experienced contractor to undertake servicing and maintenance of Mechanical Installations at West Dunbartonshire non Housing Properties-Operational & Administrative Council Properties. Including the provision of associated reports, certification, etc",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50712000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44621200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45333000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45333100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50720000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50531100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 748000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/negotiation/tnd/taskWorkflowList.do?tenderCode=tender_99813&showArchive=false",
        "tenderPeriod": {
            "endDate": "2024-04-16T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-04-16T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAR500983",
                "documentType": "contractNotice",
                "title": "Measured Term Contract for Servicing and Installation of Mechanical Installations at West Dunbartonshire Non Domestic Properties",
                "description": "West Dunbartonshire Council is seeking to appoint a suitable qualified and experienced contractor to undertake servicing and maintenance of Mechanical Installations at West Dunbartonshire non Housing Properties-Operational & Administrative Council Properties. Including the provision of associated reports, certification, etc",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500983",
                "format": "text/html"
            },
            {
                "id": "JUL508694",
                "documentType": "awardNotice",
                "title": "Measured Term Contract for Servicing and Installation of Mechanical Installations at West Dunbartonshire Non Domestic Properties",
                "description": "West Dunbartonshire Council is seeking to appoint a suitable qualified and experienced contractor to undertake servicing and maintenance of Mechanical Installations at West Dunbartonshire non Housing Properties-Operational & Administrative Council Properties. Including the provision of associated reports, certification, etc",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL508694",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The purpose of the tender is to appoint an experienced and qualified contractor to deliver a Measured Term Contract (MTC) for Servicing and Maintenance of Mechanical Installations at West Dunbartonshire Non Housing Properties -Operational & Administrative Council Properties. The contract will consist of 24-hour 365 days emergency response service in accordance with the priority schedule detailed in the contract document to enable emergency work to be carried out in compliance with the Contract Conditions. Contract duration shall be 24 months with a provision for a possible extension of 24 months and subject to the sole discretion of the Council.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Service Delivery/Methodology",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract is 24 months with the possibility of a 24 month extension."
                }
            }
        ],
        "bidOpening": {
            "date": "2024-04-16T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "A set of Key Performance Indicators (KPI's) will be used to manage the contracts and monitor performance. These are detailed below as a minimum. Additional KPI's may be agreed at pre-contract start meeting or at any time during the contract period: - Invoice/Claim Accuracy - Complaints - Management Information - Completion of Works - Timescales - Innovation/Improvement - Social Benefits/Community Benefits"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "List and brief description of conditions: For the purposes of this Contract, the Contractor and/or Sub Contractor (including operatives)will be required to be a Gas Safe approved contractor(with appropriate registration for working) and have competent technicians working on oil appliances Evidence of which will be requested during the tender period. Section 4A.2, 4A.2.1 4A.2.2 and 4A.2.3 of the SPD"
                },
                {
                    "type": "economic",
                    "description": "Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015 or Regulations 8&9 of the Procurement (Scotland) Regulations 2016.",
                    "minimum": "4B.1,& 4B.2 Turnover - tenderers should complete section 4B1.1 and 4B2.1 detailing the last 3 years turnover of greater than two times the annual value of contract on offer est.187,000 GBP, therefore a turnover of 374,000 GBP is required. 4B.4 Ratios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing . - (Ratio 1) Acid Test - (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1. - (Ratio 2) Return on Capital Employed %- Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage. - (Ratio 3) Current Ratio - Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1. WDC will use template WD09 - WDC Financial Vetting Questionnaire v2, it is recommended that bidders review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected. Insurance It is a requirement of this contract that tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: 4B.5.1-Employers Liability Insurance - 10 million GBP required 4B5.2-Public Liability Insurance - 10 million GBP each required All Risk Insurance in line with clause 6.9 and 6.11 of the contract documents."
                },
                {
                    "type": "technical",
                    "description": "SPD questions: 4C.1.2,& 4C.10. 4D.1 These question will be scored in line with \"Evaluation Methodology\" as detailed in WD01 however a minimum \"pass\" threshold of 2 acceptable(50%) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress to stage 2 \"award criteria (Technical & Commercial envelopes)",
                    "minimum": "- 4C.1.2, Bidders are required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of this Contract Notice or the relevant section of the Site Notice. The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council. - Bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control. -4C.10,Bidders will be required to confirm whether they intend to subcontract and, if so, what proportion of the contract. If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate ESPD (Scotland) Response for all Parts of the ESPD (Scotland) Qualification Envelope, except Part 4. Q4D.1 Mandatory Pass/Fail Question - Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS ENISO 9001 (or equivalent), OR 2. The bidder can demonstrate an equivalent. Q4D.1 Mandatory Pass/Fail Question -Health & Safety 1. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2024-04-16T00:00:00Z"
            }
        },
        "classification": {
            "id": "50710000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Contract will be for 2 years plus a potential 2x 12 month extension."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:770984)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000742821"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000742821"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "Project_24663-1",
            "suppliers": [
                {
                    "id": "org-497",
                    "name": "Valley Group Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "Project_24663-1",
            "awardID": "Project_24663-1",
            "status": "active",
            "value": {
                "amount": 293905,
                "currency": "GBP"
            },
            "dateSigned": "2024-06-20T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-008318"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1116",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "1117",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1118",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1119",
                "measure": "foreignBidsFromNonEU",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "1120",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "1"
            }
        ]
    }
}