Notice Information
Notice Title
Void Property Energy Services Management
Notice Description
The services required under a future procurement procedure would involve the provision of gas and electricity to the Council on a short term basis following the departure of a tenant from the Council's housing stock, allowing any repairs to take place in preparation for new tenants. Once new tenants move into the property, it will also provide them with a gas/electricity entry supplier.
Lot Information
Lot 1
The services required under a future procurement procedure would involve the provision of gas and electricity to the Council on a short term basis following the departure of a tenant from the Council's housing stock, allowing any repairs to take place in preparation for new tenants. Once new tenants move into the property, it will also provide them with a gas/electricity entry supplier. To enable the Council to plan and prepare for a future procurement exercise to award a contract for the Void Property Energy Services Management requirement, the Council would like to invite interested parties to complete and return the attached Market Engagement Questionnaire as instructed within. The main objectives of this PIN and future contract opportunity are to: Provide a comprehensive low to no cost void energy management service to the Council, to ensure there is no uninterrupted supply of gas or electricity during void tenancy periods; Arrange the switching of suppliers, clearing legacy debt and deal with metering issues such as tampered / damaged or missing meters and prepayment device management; Enable the service to be available to the Council's mainstream housing and temporary accommodation; Minimise the cost to the Council and provide best value to its tenants, in order to alleviate fuel poverty fears; enable energy supply is to be based on best available fixed rate tariff for a minimum time period during the void period, with the new tenant having the option to change tariff on taking over the tenancy; explore the potential of a zero fee standing charge; provide data on the volume of properties being switched, with consumption usage and rates; explore if VUS operated by licensed gas / electric / heat supplier i.e. not an intermediary; discover what tariff options and ranges are available i.e. standard electric, gas, dual fuel and E7 / E10 / Comfort Plus / Total Heat Total Control (Preferable but noted that these are restricted to certain suppliers); ensure direct lines of communication for operational staff and streamline switching process; enable provision of an online platform for void management service and provide training to appropriate staff; learn more about energy supplier switching timescales in line with industry i.e. 17 days gas and 7 day electric etc.; identify meters (dry etc.) to be replaced where possible with smart meters, to avoid causing any delay in the Councils void repairs process (preferably SMETS2); enable regular billing for consumption - preferably grouped account with individual sub accounts; provide 4 pay points for the Service to utilise; assist and further develop this proposed management scheme. The Council requires to engage with existing providers within the current market who would be interested in providing this management service. Feedback received via the questionnaire may be used in the planning and conduct of the procurement procedure, provided that it does not have the effect of distorting competition and does not result in an infringement of the principles of non-discrimination and transparency. Note that feedback provided via the questionnaires will be formally recorded and relevant anonymised content will be shared to ensure compliance with the Principles of Procurement. Completed questionnaires should be returned to kevin.milliken@renfrewshire.gov.uk by 12 noon, Wednesday 20th September 2023.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000742836
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486880
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- PCS Notice - Website Prior Information Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
09 - Petroleum products, fuel, electricity and other sources of energy
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
09300000 - Electricity, heating, solar and nuclear energy
71314000 - Energy and related services
71314200 - Energy-management services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 25 Aug 20232 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 13 Nov 2023Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- RENFREWSHIRE COUNCIL
- Contact Name
- Kevin Milliken
- Contact Email
- kevin.milliken@renfrewshire.gov.uk
- Contact Phone
- +44 3003000300
Buyer Location
- Locality
- PAISLEY
- Postcode
- PA1 1JB
- Post Town
- Paisley
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
- Delivery Location
- TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
-
- Local Authority
- Renfrewshire
- Electoral Ward
- Paisley East and Central
- Westminster Constituency
- Paisley and Renfrewshire South
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG486880&idx=1
25th August 2023 - PIN Market Engagement Questionnaire -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486880
Void Property Energy Services Management - The services required under a future procurement procedure would involve the provision of gas and electricity to the Council on a short term basis following the departure of a tenant from the Council's housing stock, allowing any repairs to take place in preparation for new tenants. Once new tenants move into the property, it will also provide them with a gas/electricity entry supplier.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000742836-2023-08-25T00:00:00Z",
"date": "2023-08-25T00:00:00Z",
"ocid": "ocds-r6ebe6-0000742836",
"initiationType": "tender",
"parties": [
{
"id": "org-4",
"name": "Renfrewshire Council",
"identifier": {
"legalName": "Renfrewshire Council"
},
"address": {
"streetAddress": "Renfrewshire House, Cotton Street",
"locality": "Paisley",
"region": "UKM83",
"postalCode": "PA1 1JB"
},
"contactPoint": {
"name": "Kevin Milliken",
"email": "kevin.milliken@renfrewshire.gov.uk",
"telephone": "+44 3003000300",
"url": "http://"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.renfrewshire.gov.uk"
}
}
],
"buyer": {
"name": "Renfrewshire Council",
"id": "org-4"
},
"planning": {
"documents": [
{
"id": "AUG486880",
"documentType": "plannedProcurementNotice",
"title": "Void Property Energy Services Management",
"description": "The services required under a future procurement procedure would involve the provision of gas and electricity to the Council on a short term basis following the departure of a tenant from the Council's housing stock, allowing any repairs to take place in preparation for new tenants. Once new tenants move into the property, it will also provide them with a gas/electricity entry supplier.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486880",
"format": "text/html"
}
]
},
"tender": {
"id": "RC-CPU-23-132",
"title": "Void Property Energy Services Management",
"description": "The services required under a future procurement procedure would involve the provision of gas and electricity to the Council on a short term basis following the departure of a tenant from the Council's housing stock, allowing any repairs to take place in preparation for new tenants. Once new tenants move into the property, it will also provide them with a gas/electricity entry supplier.",
"status": "planned",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "09300000",
"scheme": "CPV"
},
{
"id": "71314000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Renfrewshire Local Authority Area"
},
"deliveryAddresses": [
{
"region": "UKM83"
}
],
"relatedLot": "1"
}
],
"mainProcurementCategory": "services",
"documents": [
{
"id": "AUG486880-1",
"title": "PIN Market Engagement Questionnaire",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG486880&idx=1",
"datePublished": "2023-08-25T15:51:38Z",
"dateModified": "2023-08-25T15:51:38Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
}
],
"lots": [
{
"id": "1",
"description": "The services required under a future procurement procedure would involve the provision of gas and electricity to the Council on a short term basis following the departure of a tenant from the Council's housing stock, allowing any repairs to take place in preparation for new tenants. Once new tenants move into the property, it will also provide them with a gas/electricity entry supplier. To enable the Council to plan and prepare for a future procurement exercise to award a contract for the Void Property Energy Services Management requirement, the Council would like to invite interested parties to complete and return the attached Market Engagement Questionnaire as instructed within. The main objectives of this PIN and future contract opportunity are to: Provide a comprehensive low to no cost void energy management service to the Council, to ensure there is no uninterrupted supply of gas or electricity during void tenancy periods; Arrange the switching of suppliers, clearing legacy debt and deal with metering issues such as tampered / damaged or missing meters and prepayment device management; Enable the service to be available to the Council's mainstream housing and temporary accommodation; Minimise the cost to the Council and provide best value to its tenants, in order to alleviate fuel poverty fears; enable energy supply is to be based on best available fixed rate tariff for a minimum time period during the void period, with the new tenant having the option to change tariff on taking over the tenancy; explore the potential of a zero fee standing charge; provide data on the volume of properties being switched, with consumption usage and rates; explore if VUS operated by licensed gas / electric / heat supplier i.e. not an intermediary; discover what tariff options and ranges are available i.e. standard electric, gas, dual fuel and E7 / E10 / Comfort Plus / Total Heat Total Control (Preferable but noted that these are restricted to certain suppliers); ensure direct lines of communication for operational staff and streamline switching process; enable provision of an online platform for void management service and provide training to appropriate staff; learn more about energy supplier switching timescales in line with industry i.e. 17 days gas and 7 day electric etc.; identify meters (dry etc.) to be replaced where possible with smart meters, to avoid causing any delay in the Councils void repairs process (preferably SMETS2); enable regular billing for consumption - preferably grouped account with individual sub accounts; provide 4 pay points for the Service to utilise; assist and further develop this proposed management scheme. The Council requires to engage with existing providers within the current market who would be interested in providing this management service. Feedback received via the questionnaire may be used in the planning and conduct of the procurement procedure, provided that it does not have the effect of distorting competition and does not result in an infringement of the principles of non-discrimination and transparency. Note that feedback provided via the questionnaires will be formally recorded and relevant anonymised content will be shared to ensure compliance with the Principles of Procurement. Completed questionnaires should be returned to kevin.milliken@renfrewshire.gov.uk by 12 noon, Wednesday 20th September 2023.",
"status": "planned"
}
],
"communication": {
"futureNoticeDate": "2023-11-13T00:00:00Z"
},
"coveredBy": [
"GPA"
],
"classification": {
"id": "71314200",
"scheme": "CPV"
}
},
"language": "EN",
"description": "The council has in excess of 12,000 domestic properties and historically has on average of 1,200 void properties per year. When a property becomes void, energy should be supplied to the Council on a standard tariff plan. This is because the Council will be the customer for a short period of time and therefore could incur financial penalties in a fixed tariff plan. Therefore, for best value, any future contract should be of sufficient length to ensure continuity whist permitting the opportunity for best value in terms of tariff prices. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=742836. (SC Ref:742836)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000742836"
}
],
"noticetype": "PCS Notice - Website Prior Information Notice"
}