Award

Arborist Services

HOME FIX SCOTLAND

This public procurement record has 2 releases in its history.

Award

04 Dec 2023 at 00:00

Tender

30 Aug 2023 at 00:00

Summary of the contracting process

The public procurement process for the tender with the title "Arborist Services" is led by the buying organisation Home Fix Scotland based in Greenock, UK. The procurement falls under the industry category of Housing and community amenities. The procurement stage is in the award phase, with the contract signed on 7th November 2023, and a total contract value of £1,186,250 GBP.

This tender for arborist services by Home Fix Scotland presents growth opportunities for businesses in the services sector, particularly those specialising in arboriculture. Businesses that are highly competent and experienced in providing arborist services are well-suited to compete in this open procedure procurement. The contract offers potential for long-term business growth with renewal options, and interested parties should ensure compliance with the specific requirements outlined in the tender submission criteria.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Arborist Services

Notice Description

Home Fix Scotland are seeking to appoint a highly competent and experienced contractor to provide arborist services.

Lot Information

Lot 1

Home Fix Scotland are seeking to appoint a highly competent and experienced contractor to provide arborist services.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The contract will run for an initial 2-year period. HFS may wish, at its sole discretion, to extend any resultant agreement for a further 2, 12 month periods subject to the agreement of the successful bidder.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000743224
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494047
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77340000 - Tree pruning and hedge trimming

77341000 - Tree pruning

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,186,250 £1M-£10M

Notice Dates

Publication Date
4 Dec 20232 years ago
Submission Deadline
29 Sep 2023Expired
Future Notice Date
Not specified
Award Date
7 Nov 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
August 2027

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HOME FIX SCOTLAND
Contact Name
Not specified
Contact Email
procurement@riverclydehomes.org.uk
Contact Phone
+44 8000132196

Buyer Location

Locality
GREENOCK
Postcode
PA15 2UZ
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Inverclyde
Electoral Ward
Inverclyde East Central
Westminster Constituency
Inverclyde and Renfrewshire West

Supplier Information

Number of Suppliers
1
Supplier Name

AYRSHIRE TREE SURGEONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000743224-2023-12-04T00:00:00Z",
    "date": "2023-12-04T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000743224",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-13",
            "name": "Home Fix Scotland",
            "identifier": {
                "legalName": "Home Fix Scotland"
            },
            "address": {
                "streetAddress": "Clyde View, 22 Pottery Street",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 2UZ"
            },
            "contactPoint": {
                "email": "procurement@riverclydehomes.org.uk",
                "telephone": "+44 8000132196",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://riverclydehomes.org.uk"
            }
        },
        {
            "id": "org-14",
            "name": "Greenock Sheriff Court House,",
            "identifier": {
                "legalName": "Greenock Sheriff Court House,"
            },
            "address": {
                "streetAddress": "1 Nelson St, Greenock",
                "locality": "Greenock",
                "postalCode": "PA15 1TP"
            },
            "contactPoint": {
                "url": "http://riverclydehomes.org.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-193",
            "name": "Home Fix Scotland",
            "identifier": {
                "legalName": "Home Fix Scotland"
            },
            "address": {
                "streetAddress": "Clyde View, 22 Pottery Street",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 2UZ"
            },
            "contactPoint": {
                "email": "procurement@riverclydehomes.org.uk",
                "telephone": "+44 8000132196",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://riverclydehomes.org.uk"
            }
        },
        {
            "id": "org-194",
            "name": "Ayrshire Tree Surgeons Ltd",
            "identifier": {
                "legalName": "Ayrshire Tree Surgeons Ltd"
            },
            "address": {
                "streetAddress": "North Hourat Farm, Largs rd",
                "locality": "Kilbirnie",
                "region": "UKM",
                "postalCode": "KA25 7LJ"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-195",
            "name": "Greenock Sheriff Court House,",
            "identifier": {
                "legalName": "Greenock Sheriff Court House,"
            },
            "address": {
                "streetAddress": "1 Nelson St, Greenock",
                "locality": "Greenock",
                "postalCode": "PA15 1TP"
            },
            "contactPoint": {
                "url": "http://riverclydehomes.org.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Home Fix Scotland",
        "id": "org-193"
    },
    "tender": {
        "id": "HFS035",
        "title": "Arborist Services",
        "description": "Home Fix Scotland are seeking to appoint a highly competent and experienced contractor to provide arborist services.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "77211300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "77211400",
                        "scheme": "CPV"
                    },
                    {
                        "id": "77340000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "77341000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Inverclyde"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-09-29T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-09-29T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG487161",
                "documentType": "contractNotice",
                "title": "Arborist Services",
                "description": "Home Fix Scotland are seeking to appoint a highly competent and experienced contractor to provide arborist services.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG487161",
                "format": "text/html"
            },
            {
                "id": "AUG487161-1",
                "title": "HFS035 - Arborist Services - Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG487161&idx=1",
                "datePublished": "2023-08-30T12:50:07Z",
                "dateModified": "2023-08-30T12:50:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG487161-2",
                "title": "SPD Guidance Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG487161&idx=2",
                "datePublished": "2023-08-30T12:50:07Z",
                "dateModified": "2023-08-30T12:50:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG487161-3",
                "title": "HFS035 - Appendix A - SPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG487161&idx=3",
                "datePublished": "2023-08-30T12:50:07Z",
                "dateModified": "2023-08-30T12:50:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG487161-4",
                "title": "HFS035 - Appendix B - Tender Response Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG487161&idx=4",
                "datePublished": "2023-08-30T12:50:07Z",
                "dateModified": "2023-08-30T12:50:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG487161-5",
                "title": "HFS035 - Appendix C - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG487161&idx=5",
                "datePublished": "2023-08-30T12:50:07Z",
                "dateModified": "2023-08-30T12:50:07Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG487161-6",
                "title": "HFS035 - Appendix D - Contract Terms & Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG487161&idx=6",
                "datePublished": "2023-08-30T12:50:07Z",
                "dateModified": "2023-08-30T12:50:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG487161-7",
                "title": "HFS035 - Appendix E - Certification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG487161&idx=7",
                "datePublished": "2023-08-30T12:50:07Z",
                "dateModified": "2023-08-30T12:50:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG487161-8",
                "title": "HFS035 - Appendix F - Data Protection Checklist",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG487161&idx=8",
                "datePublished": "2023-08-30T12:50:07Z",
                "dateModified": "2023-08-30T12:50:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC494047",
                "documentType": "awardNotice",
                "title": "Arborist Services",
                "description": "Home Fix Scotland are seeking to appoint a highly competent and experienced contractor to provide arborist services.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494047",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Home Fix Scotland are seeking to appoint a highly competent and experienced contractor to provide arborist services.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Methodology & Approach",
                            "description": "50.00%"
                        },
                        {
                            "type": "price",
                            "description": "30%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will run for an initial 2-year period. HFS may wish, at its sole discretion, to extend any resultant agreement for a further 2, 12 month periods subject to the agreement of the successful bidder."
                }
            }
        ],
        "bidOpening": {
            "date": "2023-09-29T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The contract will be subject to formal Key Performance Indicators which are detailed within the attached tender document."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "It is a prerequisite for any company that wishes to be considered for the contract that they are an Arboricultural Association Approved Contractor. This will be verified by HFS via the ARB website."
                },
                {
                    "type": "economic",
                    "description": "SPD Question 4B.5.1b It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers Liability Insurance = 5m GBP 4B.5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Public Liability Insurance = 2m GBP 4B.6 The bidder's company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies, that are deemed to be financially stable by RCH's Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided. Bidders should provide their company registration number in the space provided in the SPD."
                },
                {
                    "type": "technical",
                    "description": "SPD Question 4C.1 Provide three examples of the successful delivery of contracts that are close in nature and scope to HFS's requirement. Bidders require to describe the scope of the contracts, what their responsibilities are / were, what the scale of the contract was, and how they have performed within the contract. Bidders are required to provide written references, with their tender response, from two of the three clients listed. The references should provide a summary of the works undertaken and indicate the client's own satisfaction levels with the quality of service they received (Pass/Fail) SPD Question 4C.2 Bidders are required to provide details of the available pool of on-site Tree Surgeons / Arborists (not management staff) who will be involved in performing the contract in the event of a successful bid. This should include staff numbers, and information in relation to the staff members core skills, qualifications, accreditations, experience and competency. (Pass/Fail) SPD Question 4C.4 If bidders intend to use a supply chain to deliver the contract they should confirm they have robust systems in place to ensure they pay subcontractors through the supply chain promptly and effectively, and will be able to evidence if requested: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time in the last financial year If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance, with their SPD response.(Pass/Fail) SPD Question 4C.6.1 Bidders are required to provide details of the relevant experience and educational and professional qualifications held by held by its managerial staff.(Pass/Fail) SPD Question 4C.10 Bidders are required to provide details of the proportion of the contract that they intend to subcontract, list the workstreams that will be sub-contracted, provide details of the sub-contractors they intend to sub-contract these works to, and explain how they've been selected and how they will be managed. A separate SPD for each named subcontractor must be completed and submitted with your response. Although sub-contracting is not in and of itself an issue, failure to provide the required information in relation to sub contractors may result in your company being removed from the process.(Pass/Fail) SPD Question 4D.1 Bidders should be able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent) Or A documented policy regarding quality management. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. (Pass/Fail) and Be able to provide evidence of a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 / 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. Where the preferred bidder does not hold the above accreditation, they will require to satisfy HFS' Internal Health & Safety Team of their competence through other means prior to any contract award. (Pass/Fail)"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "77211500",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "August 2027"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Tenders must be submitted electronically via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the post box will not be considered. Any questions in relation to the tender must be raised via the 'Question & Answer' function of the PCS website. Tenderers should ensure they read and understand the SPD guidance document attached to the contract notice prior to submitting a bid. (SC Ref:752232)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000743224"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000743224"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "HFS035",
            "suppliers": [
                {
                    "id": "org-194",
                    "name": "Ayrshire Tree Surgeons Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "HFS035",
            "awardID": "HFS035",
            "status": "active",
            "value": {
                "amount": 1186250,
                "currency": "GBP"
            },
            "dateSigned": "2023-11-07T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-025441"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "476",
                "measure": "lowestValidBidValue",
                "value": 770125
            },
            {
                "id": "477",
                "measure": "highestValidBidValue",
                "value": 2766750
            },
            {
                "id": "478",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "479",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "480",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "481",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "482",
                "measure": "electronicBids",
                "value": 6,
                "relatedLot": "1"
            }
        ]
    }
}