Award

Secure Collection, Destruction & Recycling of Confidential Waste

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 2 releases in its history.

Award

22 Feb 2024 at 00:00

Tender

14 Sep 2023 at 00:00

Summary of the contracting process

The City of Edinburgh Council has awarded a contract for "Secure Collection, Destruction & Recycling of Confidential Waste" to Change Waste Recycling. The procurement process, which has completed, involved the council aiming to procure a single framework agreement for the secure handling of paper-based confidential waste. The contract, valued at £80,000, was signed on 2nd February 2024. The procurement method followed an open procedure, and suppliers had to meet quality and price criteria as per the award. The contracting process took place in Edinburgh, UK, and the main procurement category was services.

This tender for "Secure Collection, Destruction & Recycling of Confidential Waste" by The City of Edinburgh Council opens up opportunities for businesses specialising in waste management, recycling, and secure shredding services. Companies capable of supplying 75L confidential waste sacks, providing secure collection, transportation, shredding, and recycling services, are well-suited to compete. The contract, focused on environmental protection and compliance with data protection laws, offers business growth prospects for organisations with expertise in secure waste management and recycling processes.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Secure Collection, Destruction & Recycling of Confidential Waste

Notice Description

Framework Agreement for secure collection, destruction and recycling of paper-based confidential waste.

Lot Information

Lot 1

Via an "Open Tender" procurement procedure, the Council wish to procure a single Contractor Framework Agreement for the secure collection, destruction and recycling of its paper-based confidential waste. In compliance with all relevant legislation and guidance, including BS EN 15713 (secure destruction of confidential material), the UK Data Protection Act 2018 and General Data Protection Regulation and Scottish Environment Protection Agency (SEPA) regulations, the appointed Contractor will be required to: - supply 75L confidential waste sacks - provide secure collection & transportation of the confidential waste (on a scheduled and/or ad-hoc) - provide secure off-site cross-cut shredding of the confidential waste to a width no greater than DIN 66399 P-3 (Particle size: < 320 mm2/Particle width: < 2 mm) - employ a tracking system with provides an individual and unique barcode/tagging ID for each individual sack - provide secure and sustainable recycling of the confidential waste - provide Certificates of Destruction and a Waste Transfer Note for all waste processed - provide Service User support via a Customer Service Help Desk function

Renewal: The contract will be for a period of two years with the option to extend for up to a further two 12 month periods, undertaken at the sole discretion of the Council.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000743517
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499333
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

79996100 - Records management

90511400 - Paper collecting services

90514000 - Refuse recycling services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£80,000 Under £100K

Notice Dates

Publication Date
22 Feb 20242 years ago
Submission Deadline
18 Oct 2023Expired
Future Notice Date
Not specified
Award Date
2 Feb 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
If the contract is not extended it is envisaged that the opportunity will be advertised in the second quarter of 2025. Likewise, if the contract is extended it is envisaged that the opportunity will be advertised in the second quarter of 2026 or 2027.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Pauline Sutherland
Contact Email
kelly.faulds@edinburgh.gov.uk, pauline.sutherland@edinburgh.gov.uk
Contact Phone
+44 1314693922, +44 1315296432

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

CHANGE WASTE RECYCLING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000743517-2024-02-22T00:00:00Z",
    "date": "2024-02-22T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000743517",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-25",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "email": "kelly.faulds@edinburgh.gov.uk",
                "telephone": "+44 1315296432",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-26",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-86",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Pauline Sutherland",
                "email": "pauline.sutherland@edinburgh.gov.uk",
                "telephone": "+44 1314693922",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-133",
            "name": "Change Waste Recycling",
            "identifier": {
                "legalName": "Change Waste Recycling"
            },
            "address": {
                "streetAddress": "36 Newhaven Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH6 5PY"
            },
            "contactPoint": {
                "telephone": "+44 7919577452"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-90",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "EDINBURGH",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-86"
    },
    "tender": {
        "id": "CT2901",
        "title": "Secure Collection, Destruction & Recycling of Confidential Waste",
        "description": "Framework Agreement for secure collection, destruction and recycling of paper-based confidential waste.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90514000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79996100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90511400",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2023-10-18T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-10-18T12:30:00Z"
        },
        "documents": [
            {
                "id": "SEP488345",
                "documentType": "contractNotice",
                "title": "Secure Collection, Destruction & Recycling of Confidential Waste",
                "description": "Framework Agreement for secure collection, destruction and recycling of paper-based confidential waste.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488345",
                "format": "text/html"
            },
            {
                "id": "SEP488345-1",
                "title": "Invitation to Tender & Instructions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488345&idx=1",
                "datePublished": "2023-09-14T15:20:08Z",
                "dateModified": "2023-09-14T15:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP488345-2",
                "title": "Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488345&idx=2",
                "datePublished": "2023-09-14T15:20:08Z",
                "dateModified": "2023-09-14T15:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP488345-3",
                "title": "Tenderer's Submission",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488345&idx=3",
                "datePublished": "2023-09-14T15:20:08Z",
                "dateModified": "2023-09-14T15:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP488345-4",
                "title": "Pricing Schedule & Data",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488345&idx=4",
                "datePublished": "2023-09-14T15:20:08Z",
                "dateModified": "2023-09-14T15:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "SEP488345-5",
                "title": "Terms & Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488345&idx=5",
                "datePublished": "2023-09-14T15:20:08Z",
                "dateModified": "2023-09-14T15:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP488345-6",
                "title": "SPD Guidance",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488345&idx=6",
                "datePublished": "2023-09-14T15:20:08Z",
                "dateModified": "2023-09-14T15:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP488345-7",
                "title": "Image of sack",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488345&idx=7",
                "datePublished": "2023-09-14T15:20:08Z",
                "dateModified": "2023-09-14T15:20:08Z",
                "format": "application/pdf"
            },
            {
                "id": "SEP488345-8",
                "title": "Climate Change Plan Template",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488345&idx=8",
                "datePublished": "2023-09-14T15:20:08Z",
                "dateModified": "2023-09-14T15:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP488345-9",
                "title": "Community Benefits Guidance",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488345&idx=9",
                "datePublished": "2023-09-14T15:20:09Z",
                "dateModified": "2023-09-14T15:20:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB499333",
                "documentType": "awardNotice",
                "title": "Secure Collection, Destruction & Recycling of Confidential Waste",
                "description": "Framework Agreement for secure collection, destruction and recycling of paper-based confidential waste.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499333",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Via an \"Open Tender\" procurement procedure, the Council wish to procure a single Contractor Framework Agreement for the secure collection, destruction and recycling of its paper-based confidential waste. In compliance with all relevant legislation and guidance, including BS EN 15713 (secure destruction of confidential material), the UK Data Protection Act 2018 and General Data Protection Regulation and Scottish Environment Protection Agency (SEPA) regulations, the appointed Contractor will be required to: - supply 75L confidential waste sacks - provide secure collection & transportation of the confidential waste (on a scheduled and/or ad-hoc) - provide secure off-site cross-cut shredding of the confidential waste to a width no greater than DIN 66399 P-3 (Particle size: < 320 mm2/Particle width: < 2 mm) - employ a tracking system with provides an individual and unique barcode/tagging ID for each individual sack - provide secure and sustainable recycling of the confidential waste - provide Certificates of Destruction and a Waste Transfer Note for all waste processed - provide Service User support via a Customer Service Help Desk function",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for a period of two years with the option to extend for up to a further two 12 month periods, undertaken at the sole discretion of the Council."
                }
            }
        ],
        "bidOpening": {
            "date": "2023-10-18T12:30:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "SPD Question 4B.1 - Tenderers are required to provide their \"general\" annual turnover for the last two financial years. SPD Question 4B.5b & c - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance specified. SPD Question 4B.6 - Tenderers are required provide their \"Current ratio\" for Current Year and their \"Current ratio\" for Prior Year. The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities.",
                    "minimum": "SPD Question 4B.1 - Tenderers are required to have a minimum \"general\" annual turnover of GBP 230,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. SPD Question 4B.5b & c - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract: a. Public Liability Insurance - GBP 10,000,000 b. Employers (Compulsory) Liability Insurance - GBP 5,000,000 c. Motor Vehicle Insurance on a fully comprehensive basis with an appropriate limit of indemnity as deemed by the Contractor Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council may exclude the Tenderer from the competition. SPD Question 4B.6 - The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition."
                },
                {
                    "type": "technical",
                    "description": "SPD Question 4C.1.2 - Expertise, Capability and capacity SPD Question 4C.2 - Compliance with regulatory requirements & ISO accreditation SPD Question 4C.3a - Compliance with mandatory requirements SPD Question 4C.4 - Inclusion of prompt payment clause SPD Question 4C.7 - Response to climate change emergency SPD Question 4D.1(A) - Health & Safety Policy SPD Question 4D.1(B) - Payment of the Real Living Wage",
                    "minimum": "SPD Question 4C.1.2 - Expertise, capability and capacity - Tenderers are required to demonstrate that they have the expertise, capability and capacity required to deliver the specified requirement by providing 3 examples of the delivery of similar contracts during the last three years. Where a Tenderer does not demonstrate compliance to the Council's satisfaction, the Council may exclude the Tenderer from the competition. SPD Question 4C.2 - Compliance with regulatory requirements & ISO accreditation - Tenderers are required to demonstrate that they operate their services in accordance with the specified regulatory requirements and that they have in place the specified ISO accreditation (or suitable equivalent) (see Specification section 10). Where a Tenderer does not demonstrate compliance to the Council's satisfaction, the Council may exclude the Tenderer from the competition. SPD Question 4C.3a - Compliance with mandatory requirements - Tenderers are required to demonstrate compliance with the specified mandatory requirements (relating to shred size & tracking capabilities - see Specification section 2). Where a Tenderer does not demonstrate compliance to the Council's satisfaction, the Council may exclude the Tenderer from the competition. SPD Question 4C.4 - Inclusion of prompt payment clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the framework agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties. Where a Tenderer does not commit to the inclusion of a prompt payment clause, the Council may exclude the Tenderer from the competition. SPD Question 4C.7 - Response to climate change emergency - Tenderers are required to evidence that their organisation is taking steps to build their awareness of the climate change emergency and reduce their carbon emissions. Where a Tenderer fails to demonstrate that it is taking steps to build awareness of the climate change emergency and reduce emissions, to the Council's satisfaction, the Council may exclude the Tenderer from the competition. SPD Question 4D.1(A) - Health & Safety - Tendering Organisations with more than 5 employees are required to have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Where a Tenderer does not have a Health & Safety Policy and is required to do so, the Council may exclude the Tenderer from the competition. SPD Question 4D.1(B) - Payment of the Real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the framework agreement (including any agency or sub-contractor staff), at least the Real Living Wage. Where a Tenderer does not commit to pay any staff that at least the Real Living Wage, the Council may exclude the Tenderer from the competition."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "classification": {
            "id": "90514000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "If the contract is not extended it is envisaged that the opportunity will be advertised in the second quarter of 2025. Likewise, if the contract is extended it is envisaged that the opportunity will be advertised in the second quarter of 2026 or 2027."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:758270)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000743517"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000743517"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CT2901",
            "suppliers": [
                {
                    "id": "org-133",
                    "name": "Change Waste Recycling"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CT2901",
            "awardID": "CT2901",
            "status": "active",
            "value": {
                "amount": 80000,
                "currency": "GBP"
            },
            "dateSigned": "2024-02-02T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-027228"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "301",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "302",
                "measure": "smeBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "303",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "304",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "305",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}