Planning

Legal Case Management System

SOUTH LANARKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

12 Sep 2023 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The South Lanarkshire Council is planning a procurement process for a Legal Case Management System. They are seeking to replace their current system used for managing legal work, with emphasis on securely managing cases, documents, and emails, time recording, management reports, and supporting agile working. The procurement stage is currently at the planning phase, with a future notice date set for 6th November 2023. The tender falls under the services category and is located in Hamilton, UK.

This tender provides an opportunity for businesses specializing in legal case management systems to compete. Suppliers must offer collaborative case working, effective document management, and integration with MS Outlook. Cloud hosting capabilities are preferred, along with features like dynamic case tracking and workflow automation. Businesses with expertise in legal technology solutions and agile working practices would be well-suited to bid for this contract with the South Lanarkshire Council.

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Notice Information

Notice Title

Legal Case Management System

Notice Description

South Lanarkshire Council Legal Services are looking to replace their current case management system. The current system is used by around 30 users in a paperlight office to manage all areas of legal work, with in the region of 1400 cases live at any one time. The range of work carried out and which would be managed by the case management system includes general advice, contracts and procurement advice, litigation and property work. The new system should be capable of securely managing and storing cases, documents and e-mails with the ability to time record, link to calendars, produce management reports and document bundles. It should also be capable of auto-populating documents and allowing for processes to be created. The ability to support agile working is essential.

Lot Information

Lot 1

The aim of the pre-market engagement is to better understand supplier's legal case management offerings and for them to provide assurance and confidence that they can effectively deliver a high-quality system which is critical to the workings of South Lanarkshire Council. The supplier's system must offer the ability to work collaboratively on cases which will involve multiple stakeholders. Individual cases will often require a very high volume of documentation and the system must effectively manage this requirement whilst also providing effective and dynamic tracking of cases and their associated actions. Supplier's systems would ideally be cloud hosted thus offering the Council a more modern and flexible way to manage legal cases than the approach currently enjoyed. As South Lanarkshire Council's legal team primarily utilise the calendar functionality within MS Outlook to manage diaries, it would be beneficial if the supplier's Legal Case Management system could integrate fully with MS Outlook. Given that case management can frequently involve repetitive tasks, the streamlining of these through the use of workflow or RPA would be advantageous.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000744252
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488122
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212780 - System, storage and content management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Sep 20232 years ago
Submission Deadline
Not specified
Future Notice Date
6 Nov 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH LANARKSHIRE COUNCIL
Contact Name
Not specified
Contact Email
rachael.lyon@southlanarkshire.gov.uk
Contact Phone
+44 1698454184

Buyer Location

Locality
HAMILTON
Postcode
ML3 0AA
Post Town
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire
Local Authority
South Lanarkshire
Electoral Ward
Hamilton North and East
Westminster Constituency
Hamilton and Clyde Valley

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488122
    Legal Case Management System - South Lanarkshire Council Legal Services are looking to replace their current case management system. The current system is used by around 30 users in a paperlight office to manage all areas of legal work, with in the region of 1400 cases live at any one time. The range of work carried out and which would be managed by the case management system includes general advice, contracts and procurement advice, litigation and property work. The new system should be capable of securely managing and storing cases, documents and e-mails with the ability to time record, link to calendars, produce management reports and document bundles. It should also be capable of auto-populating documents and allowing for processes to be created. The ability to support agile working is essential.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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