Grant Fund Manager Dynamic Purchasing System

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    "id": "ocds-r6ebe6-0000744427-2023-11-17T00:00:00Z",
    "date": "2023-11-17T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000744427",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-4",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "streetAddress": "4 Atlantic Quay, 70 York St",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 8EA"
            },
            "contactPoint": {
                "name": "Kerry Gubbins",
                "email": "Kerry.Gubbins@Gov.Scot",
                "telephone": "+44 1412420133",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
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                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
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                "postalCode": "G2 8LU"
            },
            "contactPoint": {
                "email": "SPOEprocurement@scotland.gsi.gov.uk",
                "telephone": "+44 1412425466",
                "url": "http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries"
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            "roles": [
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    "buyer": {
        "name": "Scottish Government",
        "id": "org-24"
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            {
                "id": "SEP488862",
                "documentType": "plannedProcurementNotice",
                "title": "Grant Fund Manager Dynamic Purchasing System",
                "description": "The Scottish Government are creating a Dynamic Purchasing System (DPS) for Grant Fund Managers. It is anticipated that any future grants given by the Scottish Government that will require a grant fund manager and suit the scope of the DPS will be procured via this DPS. It is however, not guaranteed that every grant fund manager procurement will be conducted via this DPS. To allow suppliers to hear more information regarding this DPS a supplier event will be held on Wednesday 18th October 1pm - 2.30pm. During this session, there will be an overview presentation of the DPS background and the bidding process that suppliers will need to complete, an information gathering session via anonymous polls and finally a Q&A which will be gathered, anonymised and distributed to all after the session. The supplier event will help the Scottish Government have a greater understanding of the marketplace and gather the potential number of interested suppliers within the industry prior to publishing the Dynamic Purchasing System. Please note that the anticipated value of the DPS will be based on the value of fund manager services, not the value of the fund itself and not be confirmed until contract notice stage. The value stated is only an estimate over the 5 year DPS duration and there is no guarantee that the full value will be utilised.",
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    "tender": {
        "id": "CASE/668029",
        "title": "Grant Fund Manager Dynamic Purchasing System",
        "description": "The Scottish Government is establishing a Dynamic Purchasing System (DPS) for Grant Fund Managers. Potential participants must complete the SPD (Single Procurement Document) and meet the minimum entry criteria to participate on the DPS.",
        "status": "active",
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        ],
        "value": {
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            "currency": "GBP"
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        "mainProcurementCategory": "services",
        "lots": [
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                "id": "1",
                "description": "The Scottish Government is looking to establish a Dynamic Purchasing System to provide grant fund manager services to a range of grants. The key service requirement will the administration and distribution of grant funds and associated pre and post funding activities. Suppliers will also be expected to make all necessary arrangements to ensure that the full value of available funding is appropriately spent in each financial year, provide the required Management Information (MI) as requested by the Scottish Government, ensure suitable staff are trained and qualified in service delivery as well as having arrangements in place to ensure that all information held shall be securely and sensitively managed. Full detailed requirements will be contained within each call off tender documentation. No form of volume guarantee has been granted and the Authority shall not be bound to order any of the services. Please note that the forecast value of the DPS is based on the value of the fund manager services, not the value of the grant funds. (PCS-T project code 25336)",
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                "awardCriteria": {
                    "criteria": [
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                            "type": "quality",
                            "name": "Quality",
                            "description": "40%-80%"
                        },
                        {
                            "type": "price",
                            "description": "20%-60%"
                        }
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                "secondStage": {
                    "minimumCandidates": 5
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                    "description": "There will be no limit to the number of suppliers that can apply to hold a place on the DPS"
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                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "January 2027"
                }
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        ],
        "communication": {
            "futureNoticeDate": "2023-11-01T00:00:00Z"
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        "coveredBy": [
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "submissionMethod": [
            "electronicSubmission"
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        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2023-12-18T12:00:00Z"
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            {
                "id": "NOV492909",
                "documentType": "contractNotice",
                "title": "Grant Fund Manager Dynamic Purchasing System",
                "description": "The Scottish Government is establishing a Dynamic Purchasing System (DPS) for Grant Fund Managers. Potential participants must complete the SPD (Single Procurement Document) and meet the minimum entry criteria to participate on the DPS.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV492909",
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        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "secondStage": {
            "invitationDate": "2024-01-31T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "N/A"
                },
                {
                    "type": "economic",
                    "description": "Insurance Liabilities will be taken on a risk based approach for each Call-off contract under the DPS. The potential types of insurances that may be required are indicated below: Employer's Liability Insurance Public Liability Insurance Professional Indemnity Insurance. Financial Assessment will also be taken on a risk based approach for each Call-off contract under this DPS."
                },
                {
                    "type": "technical",
                    "description": "To assess your suitability, you must provide 2 different examples of grant fund manager services your organisation has unertaken within the last 3 years. Each different example must be relevant to the key service requirement. Examples should be concise but generally in the 300 word range. Responses must be provided in question 4C.1.2 of the SPD document"
                }
            ]
        },
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            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 1080
            }
        },
        "techniques": {
            "hasDynamicPurchasingSystem": true
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Please note that the anticipated value of the DPS is based on the value of the fund manager services and not the value of the grant funds. We envisage that the value of the call-off contracts (and the grant funds to be managed) to range from thousands to multi millions however, no form of volume guarantee has been granted by the Authority. If your application to join the DPS is successful, you will have the opportunity to bid for the Call-off contracts with effect from that point. Call-offs under the DPS will be issued electronically via PCS-t, however, for those who do not use PCS-t, alternative electronic routes may be used and are acceptable. The DPS will be available for use by the Scottish Ministers (including Agencies). Further details can be found in the Information for Participants document within the General Attachments area on PCS-t. The Authority is utilising PCS-t for this exercise and the Project Code is 25336. For more information please see: PCS-Tender (Information) - Public Contracts Scotland The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25336. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: N/A The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason: Community Benefits may be required at Call-off level. (SC Ref:749570)",
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