Planning

Provision of a Managed Fleet Store

NORTH AYRSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

15 Sep 2023 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The North Ayrshire Council is planning a procurement process for the provision of a Managed Fleet Store. The council is seeking a fully managed and supported service for its fleet store facility located in Kilwinning. The procurement is set to be advertised as an open-tender in early 2024 via Public Contract Scotland-Tender, with the contract expected to start in August 2024 for up to 5 years. Interested suppliers must submit their expressions of interest by 29th September 2023.

This tender opportunity presents a chance for businesses specializing in vehicle parts and plant parts supply and management services. Companies capable of providing comprehensive solutions for sourcing, supplying, and maintaining fleet parts and accessories are well-suited to compete for this contract. The location of the fleet store provides proximity advantages for suppliers, offering opportunities for growth and partnerships with the North Ayrshire Council.

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Notice Information

Notice Title

Provision of a Managed Fleet Store

Notice Description

North Ayrshire Council ("NAC") are looking to notify the market about this potential future contract opportunity. It is anticipated it will be advertised early 2024 as an open-tender, with the procurement exercise carried out via Public Contract Scotland-Tender ("PCS-T"). Exact dates will be shared in due course with those interested. NAC needs to review its current provision for its managed fleet store, which includes the supply of vehicle parts and plant parts. NAC require a fully managed and supported service including sourcing, supplying, collecting and delivering of parts, accessories and consumables to NAC's on-site fleet store facility including the supply of the full range of parts, accessories and consumables for the repair of and maintenance of NAC's fleet which includes amongst others refuse, roads and ground care vehicles. NAC's on-site fleet store is located within the Transport Garage/Hub, West Byrehill Industrial Estate, Kilwinning KA13 6HN. This is a recurring requirement for NAC, with the current contract due to expire 12th August 2024. The new contract is expected to commence 13th August 2024 and be for a period of up to 5 years. NAC welcomes expressions of interest from suppliers, by completing the attached questionnaire and returning to williamtomelty@north-ayrshire.gov.uk before close of business Friday, 29th September 2023. If you have any questions about this PIN, please utilise the Q&A facility on PCS.

Lot Information

Lot 1

NAC is seeking a supplier to deliver a fully manned and managed fleet stores service. The key requirements of the service are: - A fully manned store on-site at the Transport Garage/Hub, Kilwinning; - Provision of core items available immediately for selection; - Provision of non-core items available to NAC as per stated timescales; - Management reporting information to be provided in a format that is compatible with NAC's Asset Management System - Fleetwave. - Any other fleet store service duties required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000744912
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488412
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
£2,870,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 20232 years ago
Submission Deadline
Not specified
Future Notice Date
1 Feb 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTH AYRSHIRE COUNCIL
Contact Name
Not specified
Contact Email
williamtomelty@north-ayrshire.gov.uk
Contact Phone
+44 1294324354

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488412&idx=1
    15th September 2023 - Provision of a Managed Fleet Store - PIN Questionnaire
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488412
    Provision of a Managed Fleet Store - North Ayrshire Council ("NAC") are looking to notify the market about this potential future contract opportunity. It is anticipated it will be advertised early 2024 as an open-tender, with the procurement exercise carried out via Public Contract Scotland-Tender ("PCS-T"). Exact dates will be shared in due course with those interested. NAC needs to review its current provision for its managed fleet store, which includes the supply of vehicle parts and plant parts. NAC require a fully managed and supported service including sourcing, supplying, collecting and delivering of parts, accessories and consumables to NAC's on-site fleet store facility including the supply of the full range of parts, accessories and consumables for the repair of and maintenance of NAC's fleet which includes amongst others refuse, roads and ground care vehicles. NAC's on-site fleet store is located within the Transport Garage/Hub, West Byrehill Industrial Estate, Kilwinning KA13 6HN. This is a recurring requirement for NAC, with the current contract due to expire 12th August 2024. The new contract is expected to commence 13th August 2024 and be for a period of up to 5 years. NAC welcomes expressions of interest from suppliers, by completing the attached questionnaire and returning to williamtomelty@north-ayrshire.gov.uk before close of business Friday, 29th September 2023. If you have any questions about this PIN, please utilise the Q&A facility on PCS.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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