Award

Scope of the Procurement

NATIONAL RECORDS OF SCOTLAND

This public procurement record has 3 releases in its history.

Award

05 Jun 2024 at 00:00

TenderUpdate

09 Oct 2023 at 00:00

Tender

06 Oct 2023 at 00:00

Summary of the contracting process

The National Records of Scotland is inviting tenders for the provision of Hard and Soft Facilities Management Services for 4 buildings in Edinburgh. The procurement stage is currently active, with a submission deadline of 1st December 2023. The buying organisation is the National Records of Scotland, and the procurement falls under the services category. The main procurement method is an Open Procedure.

This tender presents an opportunity for businesses in the facilities management industry, especially those experienced in providing services for public sector organisations. Contractors can bid for either or both of the contracts for Hard and Soft Services. The estimated spend over the initial 5-year period for Hard Facilities Management Services is 5,000,000 GBP and for Soft Facilities Management Services is 4,000,000 GBP. This tender aims to create opportunities for businesses to contribute to community benefits and sustainable practices, aligning with the buyer's values and objectives.

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Notice Title

Scope of the Procurement

Notice Description

NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.

Lot Information

The Provision of a Soft Facilities Management Services

NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and schedule 3 of the contracts schedules contains the Price List. Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.

Options: There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value)

Renewal: The initial contract period will be 60 months, with the option to extend for up to 24 months (in increments of 12 months)

The Provision of Hard Facilities Management Services

NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot.. Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.

Options: There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value)

Renewal: The initial contract Period will be 60 months with the option to extend for a period of up to 24 months(in increments of 12 months).

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000745987
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN506762
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£9,000,000 £1M-£10M
Lots Value
£4,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jun 20241 years ago
Submission Deadline
1 Dec 2023Expired
Future Notice Date
Not specified
Award Date
5 Jun 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
NRS may re-let this this Contract prior to the end of the initial 5 year period a Contract Notice will be published Circa 18 months prior to the end of the initial period. If not,the option to extend will be used. The supplier will be notified 6 months prior to it's commencement date. A decision to utilise the the final 12 month extension will be taken 3 months prior to it's commencement date.

Notice Status

Tender Status
Unsuccessful
Lots Status
Unsuccessful
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NATIONAL RECORDS OF SCOTLAND
Contact Name
Not specified
Contact Email
nrs-procurement-management@nrscotland.gov.uk
Contact Phone
+44 1313144215

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489913
    Scope of the Procurement - NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN506762
    Scope of the Procurement - NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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