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Rostering And Availability Software As A Service, And Solution Implementation

Scottish Fire and Rescue Service

This public procurement record has 3 releases in its history.

Award

25 Mar 2024 at 00:00

OJEU - F3 - Contract Award Notice
TenderUpdate

30 Oct 2023 at 00:00

OJEU - F14 - Corrigendum
Tender

19 Oct 2023 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Scottish Fire and Rescue Service has completed the procurement process for "Rostering And Availability Software As A Service, And Solution Implementation." This tender, classified under the industry category "Public order and safety," was carried out through an open procedure. The contract was awarded to Gartan Technologies Ltd, with a total contract value of £1,441,750. Key dates include the contract signing on 20th December 2023. The tender aimed to procure a unified rostering system for 8,250 employees across Scotland, creating business opportunities for technology companies specializing in software solutions and service implementation.

This procurement opportunity by the Scottish Fire and Rescue Service presents a chance for technology businesses, particularly SMEs, to compete in providing software as a service solutions. The tender, focusing on public order and safety services in Scotland, sought to improve operational efficiency and staff management through a modern rostering system. Businesses capable of delivering quality technical solutions and demonstrating financial stability would be well-suited to engage with the Scottish Fire and Rescue Service for potential contract opportunities.

How relevant is this notice?

Notice Information

Notice Title

Rostering And Availability Software As A Service, And Solution Implementation

Notice Description

Rostering Systems Software As A Service

Lot Information

Lot 1

The Scottish Fire & Rescue Service requires a unified rostering system for its 8,250 employees (3700 Wholetime, 3700 Retained/Volunteer and 850 Support), who work a multitude of duty patterns. Both Software as a Service and Implementation of the contracted solution will form the subject of this contract.

Options: The contracting authority shall have in its sole discretion the freedom to add related services to the original award

Renewal: The contracting authority may at its sole discretion extend the contract for up to three periods of up to 12 months each. The initial period of the contract shall be 84 months (seven years) unless terminated prior to that time in accordance with the terms of the contract; and the maximum period of the contract if extended will be 120 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000747230
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501635
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

31711300 - Electronic timekeeping systems

35123300 - Timekeeping system

35125200 - Time control system or working time recorder

48219300 - Administration software package

72212330 - Scheduling and productivity software development services

72212332 - Scheduling software development services

79630000 - Personnel services except placement and supply services

Notice Value(s)

Tender Value
£3,850,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,441,750 £1M-£10M

Notice Dates

Publication Date
25 Mar 20242 years ago
Submission Deadline
27 Nov 2023Expired
Future Notice Date
Not specified
Award Date
20 Dec 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
No earlier than October 2030

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Fire and Rescue Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBUSLANG
Postcode
G72 7NA
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM Scotland
Local Authority
South Lanarkshire
Electoral Ward
Cambuslang East
Westminster Constituency
Rutherglen

Supplier Information

Number of Suppliers
1
Supplier Name

Gartan Technologies Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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