Award

The Provision of Hard and Soft Facilities Management Services for National Records of Scotland

NATIONAL RECORDS OF SCOTLAND

This public procurement record has 4 releases in its history.

Award

08 May 2024 at 00:00

Award

08 May 2024 at 00:00

TenderUpdate

22 Nov 2023 at 00:00

Tender

12 Oct 2023 at 00:00

Summary of the contracting process

The National Records of Scotland has completed the procurement process for "The Provision of Hard and Soft Facilities Management Services" in Edinburgh. The tender was managed by the National Records of Scotland and involved multiple suppliers, with Robertson Facilities Management winning the contract for Soft Facilities Management Services. The contract is currently active and was signed on 9th April 2024. The tender had specific criteria relating to quality and price considerations, with Lot 2 focusing on Soft Facilities Management Services.

This procurement opportunity for Facilities Management Services in Edinburgh presents business growth prospects for companies specializing in large-scale facilities management services. The National Records of Scotland sought both Hard and Soft services, providing an opportunity for suppliers of different scales. The open tender procedure allowed for competitive bidding, ensuring fair access to potential suppliers meeting the specified requirements and conditions, ultimately contributing to the growth and development of the Facilities Management sector in the region.

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Notice Title

The Provision of Hard and Soft Facilities Management Services for National Records of Scotland

Notice Description

NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.

Lot Information

The Provision of a Soft Facilities Management Services

NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and schedule 3 of the contracts schedules contains the Price List. Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.

Options: The nature of Facilities Management can be complex, variable and in flux. There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value) above

Renewal: The initial contract period will be 60 months, with the option to extend for up to 24 months (in increments of 12 months)

The Provision of Hard Facilities Management Services

NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot.. Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.

Options: The nature of Facilities Management can be complex, variable and in flux. There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value) above

Renewal: The initial contract Period will be 60 months with the option to extend for a period of up to 24 months(in increments of 12 months).

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000747366
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504776
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

09 - Petroleum products, fuel, electricity and other sources of energy

14 - Mining, basic metals and related products

18 - Clothing, footwear, luggage articles and accessories

24 - Chemical products

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

35 - Security, fire-fighting, police and defence equipment

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

92 - Recreational, cultural and sporting services

98 - Other community, social and personal services


CPV Codes

03419000 - Timber

09300000 - Electricity, heating, solar and nuclear energy

14410000 - Rock salt

18140000 - Workwear accessories

18222000 - Corporate clothing

18830000 - Protective footwear

24000000 - Chemical products

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

34928480 - Waste and rubbish containers and bins

35113000 - Safety equipment

35113400 - Protective and safety clothing

39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

39224000 - Brooms and brushes and other articles of various types

39224210 - Painters' brushes

39700000 - Domestic appliances

39715000 - Water heaters and heating for buildings; plumbing equipment

39715300 - Plumbing equipment

39717200 - Air-conditioning appliances

39721310 - Air heaters

39721411 - Gas heaters

39800000 - Cleaning and polishing products

39820000 - Organic surface-active agents

39831000 - Washing preparations

39832000 - Dishwashing products

42131110 - Central-heating radiator valves

42416000 - Lifts, skip hoists, hoists, escalators and moving walkways

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

44111000 - Building materials

44111400 - Paints and wallcoverings

44111511 - Electrical insulators

44111530 - Electrical insulating fittings

44112500 - Roofing materials

44115200 - Plumbing and heating materials

44115210 - Plumbing materials

44230000 - Builders' carpentry

44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers

44613800 - Containers for waste material

44800000 - Paints, varnishes and mastics

45210000 - Building construction work

45259300 - Heating-plant repair and maintenance work

45261000 - Erection and related works of roof frames and coverings

45310000 - Electrical installation work

45313000 - Lift and escalator installation work

45330000 - Plumbing and sanitary works

45331000 - Heating, ventilation and air-conditioning installation work

45432111 - Laying work of flexible floor coverings

45440000 - Painting and glazing work

51110000 - Installation services of electrical equipment

71314310 - Heating engineering services for buildings

71317200 - Health and safety services

71334000 - Mechanical and electrical engineering services

72251000 - Disaster recovery services

77300000 - Horticultural services

77310000 - Planting and maintenance services of green areas

79600000 - Recruitment services

79993000 - Building and facilities management services

79993100 - Facilities management services

90600000 - Cleaning and sanitation services in urban or rural areas, and related services

90690000 - Graffiti removal services

90700000 - Environmental services

90720000 - Environmental protection

90910000 - Cleaning services

90911200 - Building-cleaning services

90922000 - Pest-control services

92222000 - Closed circuit television services

98341130 - Janitorial services

Notice Value(s)

Tender Value
£9,000,000 £1M-£10M
Lots Value
£4,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 May 20241 years ago
Submission Deadline
6 Dec 2023Expired
Future Notice Date
Not specified
Award Date
9 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
NRS may re-let this this Contract prior to the end of the initial 5 year period a Contract Notice will be published Circa 18 months prior to the end of the initial period. If not,the option to extend will be used. The supplier will be notified 6 months prior to it's commencement date. A decision to utilise the the final 12 month extension will be taken 3 months prior to it's commencement date.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NATIONAL RECORDS OF SCOTLAND
Contact Name
Not specified
Contact Email
gemma.beach@nrscotland.gov.uk, nrs-procurement-management@nrscotland.gov.uk
Contact Phone
+44 1313144215

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
2
Supplier Names

LOVATS GROUP

ROBERTSON FACILITIES MANAGEMENT

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT490325
    The Provision of Hard and Soft Facilities Management Services for National Records of Scotland - NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504779
    The Provision of Hard and Soft Facilities Management Services for National Records of Scotland - NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504776
    The Provision of Hard and Soft Facilities Management Services for National Records of Scotland - NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.

Open Contracting Data Standard (OCDS)

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                "description": "NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and schedule 3 of the contracts schedules contains the Price List. Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.",
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