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Facilities Management Services

Forth Valley College

This public procurement record has 2 releases in its history.

Award

13 Aug 2024 at 01:00

OJEU - F3 - Contract Award Notice
Tender

27 Oct 2023 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Forth Valley College has initiated a procurement process for the provision of Facilities Management Services, covering its campuses in Falkirk, Stirling, and Alloa. This contract falls under the industry category of Education and encompasses a variety of facilities management support, including maintenance of facilities management helpdesk, asset information model, building management systems, lighting management, and other critical maintenance and environmental services. The procurement is currently at the Tender stage, with the submission deadline set for 28 November 2023. The competitive procedure involves negotiation, and detailed information must be submitted electronically via the Public Contracts Scotland platform. The contract is estimated to be worth £13.5 million with an initial duration of 5 years, extendable up to 9 years.

This tender offers a significant opportunity for businesses specialising in facilities management to establish or expand their footprint within the public sector, particularly in the education domain. Companies that demonstrate strong technical and professional ability, are committed to sustainability and environmental management, and possess robust supply chain management systems will find this contract particularly suited to their capabilities. Large facilities management firms or consortiums capable of handling complex multi-site operations and maintaining high standards of service quality and compliance with regulations and environmental standards are encouraged to compete. The expected adherence to Fair Work Practices, including the Scottish Living Wage, ensures fair remuneration and ethical treatment, making it an attractive prospect for socially responsible businesses.

How relevant is this notice?

Notice Information

Notice Title

Facilities Management Services

Notice Description

The Contractor will be required to provide (or manage the provision of via sub- contractors) the range of FM services including: Facilities Management Helpdesk; including the maintenance of the asset records Asset Information Model Building Information Modelling (support and maintenance) Building Management System - manage and maintain (the College uses Trend iQ Vision BMS system) Lighting Management System - manage and maintain (Falkirk Campus - Zumtobel) Planned & Reactive Building Fabric & Building Services Maintenance, Planned Preventative Maintenance Schedule , and Statutory Maintenance Grounds Maintenance (Hard and Soft) Pest Control Energy & Utilities Monitoring Cleaning Waste Management Other related services as required

Lot Information

Lot 1

The College is seeking to appoint a single Facilities Management Contractor to provide Facilities Management (FM) services at the College's campuses in Falkirk, Stirling and Alloa. The College's existing portfolio is as follows: Falkirk Campus, January 2020, 21,703 sq.m, Single Building comprises ground & first floor, Total Hours of operation per annum is 3300, Energy Saving Features are Rainwater harvesting system, solar panels, mix of natural ventilation, mechanical ventilation and naturally ventilated, energy piles, gas heating, underfloor heating, LED lighting, chill beams, BREEAM "Very Good" rating, EPC Rating B (as at December 2019). Operational Hours are 6.30am to 5.30 pm (Mon, Wed, Fri), 6am to 9pm (Tues Thurs, during term times) Alloa Campus, Opened in August 2011, 5,786 sq.m, Single Building comprises Lower Ground (Floor 0), Ground (Floor 1) and First Floor (Floor 2), Total hours of operation per annum - 2750, Energy Saving Features include Rainwater harvesting system, solar thermal water heating, predominately naturally ventilated, gas heating, underfloor heating. BREEAM "Excellent" rating. EPC Rating B (at July 2011). Operational Hours are 7am to 6.00 pm (Mon - Fri during Term Time) Stirling Campus, Opened March 2012, 7,989 sq.m, Single Building comprises Ground Floor and First Floor, Total Hours of operation per annum are 3050. Energy Saving Features include Rainwater harvesting system, solar Thermal water heating, predominately naturally ventilated, gas heating, underfloor heating. BREEAM "Excellent" rating. EPC Rating C (at April 2022). Operational Hours are 7am to 6.00 pm (Mon, Wed, Fri), 7am to 9pm (Tues Thurs, all year) The Contractor will be required to provide (or manage the provision of via sub- contractors) the range of FM services including: Facilities Management Helpdesk; including the maintenance of the asset records Asset Information Model Building Information Modelling (support and maintenance) Building Management System - manage and maintain (the College uses Trend iQ Vision BMS system) Lighting Management System - manage and maintain (Falkirk Campus - Zumtobel) Planned & Reactive Building Fabric & Building Services Maintenance, PPMS, and Statutory Maintenance Grounds Maintenance (Hard and Soft) Pest Control Energy & Utilities Monitoring Cleaning Waste Management Other related services as required It is the College's view that Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) shall relate to this Contract. The College recognises the values of, and supports actions to, enable a well-motivated and dedicated workforce both in its own organisation and in those of its clients and suppliers. The College supports the implementation of Fair Work First. The College is an accredited employer under the Scottish Living Wage scheme https://scottishlivingwage.org/ and that requires all staff employed on their premises to receive remuneration payments that at least conform with the current Real Living Wage of 12.00GBP per hour. Please refer to the Instruction to Bidders Document for more information. Furthermore, the College wishes to ensure that its key suppliers and contractors are committed to equality and diversity within their workforce and supply chain. This includes non-discriminatory behaviour and compliance with the Modern Slavery Act 2015. The College expects that the Contractor shall ensure that payment of sub-contractors and all supply chain partners is made promptly, in accordance with relevant legislation.

Renewal: The Contract will run for an initial 5-year period, commencing on 1 July 2024 until 30 June 2029. The College has included 2 x 24-month options to extend the contract, up to a maximum end date of 30 June 2033. Any of these extension periods can be exercised at the College's discretion subject to satisfactory performance of the Contractor and continuing College requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000748328
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511935
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

48421000 - Facilities management software package

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

50750000 - Lift-maintenance services

71314200 - Energy-management services

77314000 - Grounds maintenance services

79993100 - Facilities management services

90500000 - Refuse and waste related services

90620000 - Snow-clearing services

90630000 - Ice-clearing services

90690000 - Graffiti removal services

90922000 - Pest-control services

98514000 - Domestic services

Notice Value(s)

Tender Value
£13,500,000 £10M-£100M
Lots Value
£13,500,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£13,500,000 £10M-£100M

Notice Dates

Publication Date
13 Aug 20242 years ago
Submission Deadline
28 Nov 2023Expired
Future Notice Date
Not specified
Award Date
3 Jul 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Subject to the College's discretion as to whether or not to exercise one or both extension periods as noted, this contract may be re-procured at the following times: 2029 2031 The latest date for re-procuring this contract will be 2033

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Forth Valley College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FALKIRK
Postcode
FK2 9AD
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM12 Falkirk
Delivery Location
TLM72 Clackmannanshire and Fife, TLM76 Falkirk, TLM77 Perth and Kinross, and Stirling
Local Authority
Falkirk
Electoral Ward
Falkirk North
Westminster Constituency
Falkirk

Supplier Information

Number of Suppliers
1
Supplier Name

FES FM Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT491437
    Facilities Management Services - The Contractor will be required to provide (or manage the provision of via sub- contractors) the range of FM services including: Facilities Management Helpdesk; including the maintenance of the asset records Asset Information Model Building Information Modelling (support and maintenance) Building Management System - manage and maintain (the College uses Trend iQ Vision BMS system) Lighting Management System - manage and maintain (Falkirk Campus - Zumtobel) Planned & Reactive Building Fabric & Building Services Maintenance, Planned Preventative Maintenance Schedule , and Statutory Maintenance Grounds Maintenance (Hard and Soft) Pest Control Energy & Utilities Monitoring Cleaning Waste Management Other related services as required
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511935
    Facilities Management Services - The Contractor will be required to provide (or manage the provision of via sub- contractors) the range of FM services including: Facilities Management Helpdesk; including the maintenance of the asset records Asset Information Model Building Information Modelling (support and maintenance) Building Management System - manage and maintain (the College uses Trend iQ Vision BMS system) Lighting Management System - manage and maintain (Falkirk Campus - Zumtobel) Planned & Reactive Building Fabric & Building Services Maintenance, Planned Preventative Maintenance Schedule , and Statutory Maintenance Grounds Maintenance (Hard and Soft) Pest Control Energy & Utilities Monitoring Cleaning Waste Management Other related services as required

Open Contracting Data Standard (OCDS)

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