Planning

Independent Lead Reviewers Open Framework

EAST AYRSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

08 Nov 2023 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The East Ayrshire Council is initiating a tender for the procurement of Independent Lead Reviewers through an open framework. This opportunity falls under the category of General public services and aims to improve the quality and efficiency of local Learning Reviews in the field of child and adult protection. The planned procurement stage involves inviting applications until 29th November 2023, with the framework expected to operate until December 2027.

This tender offers business growth opportunities for consultants and firms specialising in public protection and learning reviews. Successful applicants will lead comprehensive Learning Reviews, working within agreed terms and delivering reports on strengths and areas for improvement. The procurement framework allows for flexibility in response to variable demand levels and will be open for participation throughout its four-year duration, providing potential bidders with a chance to contribute to public protection initiatives in East Ayrshire.

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Notice Information

Notice Title

Independent Lead Reviewers Open Framework

Notice Description

CONTEXT: INDEPENDENT LEAD REVIEWERS FRAMEWORK The Scottish Government published Learning Review Guidance for public protection in 2022 and Learning Reviews are monitored, analysed and quality assured by the Care Inspectorate. Commissioning external Independent Lead Reviewers will improve the quality and efficiency of local Learning Reviews. The economic cost of harm caused in the context of child and adult protection in East Ayrshire is challenging to quantify - learning from occurrences of harm is essential to reduce the human and economic impacts for the future. Externally appointed Independent Lead Reviewers will support transparent and impartial learning and improvement actions. Commissioning through a framework arrangement supports contractual, financial and quality assurance consistency and efficiency. Development of a commissioning framework will facilitate flexibility to respond to fluctuating and unpredictable levels of demand. OBJECTIVES OF THE SERVICE Independent Lead Reviewers will: 1. Lead on all aspects of undertaking a full public protection Learning Review for a child or adult in East Ayrshire 2. Work to a Terms of Reference and timescales for the Learning Review already agreed by the Learning Review Panel 3. Chair and lead the Review Team for the duration of the Learning Review 4. Lead on multi-agency case information review activities, practitioner and manager workshops and family / carer liaison (if appropriate) 5. Deliver a Learning Review report identifying strengths, learning and areas for improvement 6. Be accountable and report to the Learning Review Panel and Chief Officer Group 7. Be supported by the relevant APC or CPC Chair and Lead Officer SERVICE DELIVERY External Independent Lead Reviewers will only be appointed once a Learning Review has been agreed through the respective Learning Review Panel, the Adult or Child Protection Committee and the Chief Officer Group in East Ayrshire. When a Learning Review has been agreed as requiring an external Independent Lead Reviewer, information about the required service will be sent to all Reviewers on the Framework. It is anticipated that there may be up to four Learning Reviews requiring Independent Lead Reviewers per year, however, this is unpredictable and demand may therefore fluctuate. It is also estimated that each Learning Review may take between 3-6 months to complete, however, depending on the complexity this may also vary. Information about individual Learning Reviews and estimated timescales will be provided at the point of commission. Independent Lead Reviewers will be contracted by East Ayrshire Council on a consultancy contract for the duration of the Learning Review work being undertaken. The Lead Reviewer will be contracted by the Senior Manager - Protection & Learning but report to the respective Learning Review Panel and APC / CPC Chair for the duration of the review period. The Terms of Reference for the Learning Review and Learning Review Team will have been identified and agreed by the start of the contract and will be shared with the Independent Lead Reviewer through a Briefing Meeting at the commencement of the contract. Independent Lead Reviewers will be supported through the Protection & Learning Team and access all information required for the Learning Review through an East Ayrshire Council networked and secure device.

Lot Information

Lot 1

CONTEXT: INDEPENDENT LEAD REVIEWERS FRAMEWORK The Scottish Government published Learning Review Guidance for public protection in 2022 and Learning Reviews are monitored, analysed and quality assured by the Care Inspectorate. Commissioning external Independent Lead Reviewers will improve the quality and efficiency of local Learning Reviews. The economic cost of harm caused in the context of child and adult protection in East Ayrshire is challenging to quantify - learning from occurrences of harm is essential to reduce the human and economic impacts for the future. Externally appointed Independent Lead Reviewers will support transparent and impartial learning and improvement actions. Commissioning through a framework arrangement supports contractual, financial and quality assurance consistency and efficiency. Development of a commissioning framework will facilitate flexibility to respond to fluctuating and unpredictable levels of demand. OBJECTIVES OF THE SERVICE Independent Lead Reviewers will: 1.Lead on all aspects of undertaking a full public protection Learning Review for a child or adult in East Ayrshire 2.Work to a Terms of Reference and timescales for the Learning Review already agreed by the Learning Review Panel 3.Chair and lead the Review Team for the duration of the Learning Review 4.Lead on multi-agency case information review activities, practitioner and manager workshops and family / carer liaison (if appropriate) 5.Deliver a Learning Review report identifying strengths, learning and areas for improvement 6.Be accountable and report to the Learning Review Panel and Chief Officer Group 7.Be supported by the relevant APC or CPC Chair and Lead Officer SERVICE DELIVERY External Independent Lead Reviewers will only be appointed once a Learning Review has been agreed through the respective Learning Review Panel, the Adult or Child Protection Committee and the Chief Officer Group in East Ayrshire. When a Learning Review has been agreed as requiring an external Independent Lead Reviewer, information about the required service will be sent to all Reviewers on the Framework. It is anticipated that there may be up to four Learning Reviews requiring Independent Lead Reviewers per year, however, this is unpredictable and demand may therefore fluctuate. It is also estimated that each Learning Review may take between 3-6 months to complete, however, depending on the complexity this may also vary. Information about individual Learning Reviews and estimated timescales will be provided at the point of commission. Independent Lead Reviewers will be contracted by East Ayrshire Council on a consultancy contract for the duration of the Learning Review work being undertaken. OPERATION OF THE FRAMEWORK The Framework will be in place for a duration of four years from the initial award date. It will operate under the parameters of the Light Touch Regime of 'social and other specific services' under Public Contracts (Scotland) Regulations 2015. This Framework will be open to new entrants throughout the duration. Any new entrants will be required to undergo the same application and selection process as all other tenderers awarded on to the framework. This Framework will operate on a call-off basis. It should be noted that East Ayrshire Council and the H&SCP have no obligation to purchase from this Framework with no guaranteed volumes or minimum levels of business throughout. Purchase orders will be issued to confirm any call-off from the Framework. This PIN will remain open for the 4 year duration of the open framework. The initial application period will end on 29th November 2023. The open framework (PS/23/132) will expire in December 2027.. This PIN will remain open for the 4 year duration of the open framework. The initial application period will end on 29th November 2023. If you have missed the initial application window stated above, new entrants can request an application pack at any point until 30th November 2027 by emailing Zoe.Wilson@east-ayrshire.gov.uk directly or alternatively procurement@east-ayrshire.gov.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000749824
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV492212
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85000000 - Health and social work services

85300000 - Social work and related services

85310000 - Social work services

85320000 - Social services

85321000 - Administrative social services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Nov 20232 years ago
Submission Deadline
Not specified
Future Notice Date
30 Dec 20272 years to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST AYRSHIRE COUNCIL
Contact Name
Maxine Baird
Contact Email
maxine.baird@east-ayrshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
KA3 7BU
Postcode
KA18 1TF
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Cumnock and New Cumnock
Westminster Constituency
Ayr, Carrick and Cumnock

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV492212
    Independent Lead Reviewers Open Framework - CONTEXT: INDEPENDENT LEAD REVIEWERS FRAMEWORK The Scottish Government published Learning Review Guidance for public protection in 2022 and Learning Reviews are monitored, analysed and quality assured by the Care Inspectorate. Commissioning external Independent Lead Reviewers will improve the quality and efficiency of local Learning Reviews. The economic cost of harm caused in the context of child and adult protection in East Ayrshire is challenging to quantify - learning from occurrences of harm is essential to reduce the human and economic impacts for the future. Externally appointed Independent Lead Reviewers will support transparent and impartial learning and improvement actions. Commissioning through a framework arrangement supports contractual, financial and quality assurance consistency and efficiency. Development of a commissioning framework will facilitate flexibility to respond to fluctuating and unpredictable levels of demand. OBJECTIVES OF THE SERVICE Independent Lead Reviewers will: 1. Lead on all aspects of undertaking a full public protection Learning Review for a child or adult in East Ayrshire 2. Work to a Terms of Reference and timescales for the Learning Review already agreed by the Learning Review Panel 3. Chair and lead the Review Team for the duration of the Learning Review 4. Lead on multi-agency case information review activities, practitioner and manager workshops and family / carer liaison (if appropriate) 5. Deliver a Learning Review report identifying strengths, learning and areas for improvement 6. Be accountable and report to the Learning Review Panel and Chief Officer Group 7. Be supported by the relevant APC or CPC Chair and Lead Officer SERVICE DELIVERY External Independent Lead Reviewers will only be appointed once a Learning Review has been agreed through the respective Learning Review Panel, the Adult or Child Protection Committee and the Chief Officer Group in East Ayrshire. When a Learning Review has been agreed as requiring an external Independent Lead Reviewer, information about the required service will be sent to all Reviewers on the Framework. It is anticipated that there may be up to four Learning Reviews requiring Independent Lead Reviewers per year, however, this is unpredictable and demand may therefore fluctuate. It is also estimated that each Learning Review may take between 3-6 months to complete, however, depending on the complexity this may also vary. Information about individual Learning Reviews and estimated timescales will be provided at the point of commission. Independent Lead Reviewers will be contracted by East Ayrshire Council on a consultancy contract for the duration of the Learning Review work being undertaken. The Lead Reviewer will be contracted by the Senior Manager - Protection & Learning but report to the respective Learning Review Panel and APC / CPC Chair for the duration of the review period. The Terms of Reference for the Learning Review and Learning Review Team will have been identified and agreed by the start of the contract and will be shared with the Independent Lead Reviewer through a Briefing Meeting at the commencement of the contract. Independent Lead Reviewers will be supported through the Protection & Learning Team and access all information required for the Learning Review through an East Ayrshire Council networked and secure device.

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