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Fulfilment & Mailing of the University of St Andrews Chronicle Magazine

University of St Andrews

This public procurement record has 2 releases in its history.

Award

18 Apr 2024 at 01:00

OJEU - F3 - Contract Award Notice
Tender

14 Dec 2023 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of St Andrews has awarded a contract for the fulfilment and mailing of the Chronicle magazine. The University seeks a supplier to handle the mailing requirements, including carrier sheets, wrapping, and postage. The first mailing is scheduled for the 3rd of June 2024. The procurement method used was an open procedure for services. The University of St Andrews, located in Guardbridge, UK, in the education sector, was the buying organization.

This tender for the fulfilment and mailing of the Chronicle magazine by the University of St Andrews presents a valuable opportunity for businesses in the mailing and printing industry. Suppliers capable of providing mailing services compliant with the university's specifications, such as the use of compostable wrapping materials, carrier sheet printing, and maintaining mail sort order, would be well-suited to compete. The contract's active status and the opportunities for renewal ensure potential for ongoing business growth for successful suppliers.

How relevant is this notice?

Notice Information

Notice Title

Fulfilment & Mailing of the University of St Andrews Chronicle Magazine

Notice Description

The fulfilment and mailing of the Chronicle magazine, Gift Form (in every pack as an insert) and Donor Roll inserted in selected segments. The University seeks to encourage graduates to maintain contact with each other and routinely helps alumni stay in touch with the University through the publication of the annual magazine the Chronicle. It is mailed annually to General Council members (which includes all graduates and some staff) and to non-graduating alumni, donors, Family Programme members and other friends of the University in the UK and overseas. First mailing of the contract to take place on Monday 3rd June 2024. See procurement documents for indications of quantities.

Lot Information

Lot 1

The University seeks to encourage graduates to maintain contact with each other and routinely helps alumni stay in touch with the University through the publication of the annual magazine the Chronicle. It is mailed annually to General Council members (which includes all graduates and some staff) and to non-graduating alumni, donors, Family Programme members and other friends of the University in the UK and overseas. Gift Forms are mailed as inserts in all magazines to provide opportunities for alumni and friends to support the University. DL reply paid envelope as inserts in all magazines. The Donor Roll magazine is also included as an insert in selected segments of the mailing of the Chronicle magazine - this is a publication listing the names of all the benefactors to the University in the previous financial year. The University is seeking a supplier to fulfil the following requirements: Carrier Sheets Supplier (Mailing house) to supply and laser print carrier sheets (the details and the relevant logo will be supplied by the University). Black & white double sided, on recycled paper. Wrapping Must be Compostable starch / potato-based wrapping - no plastic. Enclose Chronicle, Gift Forms and DL envelope, Donor Roll (where applicable), Carrier Sheet and maintain mailsort order. Postage Postage costs should take into account the added per pack weight of the carrier sheet and the wrapping that would be used. The Chronicle magazine, Gift Form and Donor Roll weights and quantities are provided in the tender documents. The mailing is required to take place annually, generally on the first Monday of June. The first mailing requirement for this contract will take place on 3rd June 2024. All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted

Renewal: 2 x 12 months possible subject to satisfactory performance and mutual agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000752772
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR503364
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79571000 - Mailing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£121,961 £100K-£500K

Notice Dates

Publication Date
18 Apr 20242 years ago
Submission Deadline
25 Jan 2024Expired
Future Notice Date
Not specified
Award Date
8 Mar 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
It is likely the University will continue to have similar requirements. If so, any relevant procurement will be advertised approx. 6 months prior to any new contract requirement.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of St Andrews
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUARDBRIDGE
Postcode
KY16 0US
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Tay Bridgehead
Westminster Constituency
North East Fife

Supplier Information

Number of Suppliers
1
Supplier Name

Mailing & Data Solutions Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494855
    Fulfilment & Mailing of the University of St Andrews Chronicle Magazine - The fulfilment and mailing of the Chronicle magazine, Gift Form (in every pack as an insert) and Donor Roll inserted in selected segments. The University seeks to encourage graduates to maintain contact with each other and routinely helps alumni stay in touch with the University through the publication of the annual magazine the Chronicle. It is mailed annually to General Council members (which includes all graduates and some staff) and to non-graduating alumni, donors, Family Programme members and other friends of the University in the UK and overseas. First mailing of the contract to take place on Monday 3rd June 2024. See procurement documents for indications of quantities.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR503364
    Fulfilment & Mailing of the University of St Andrews Chronicle Magazine - The fulfilment and mailing of the Chronicle magazine, Gift Form (in every pack as an insert) and Donor Roll inserted in selected segments. The University seeks to encourage graduates to maintain contact with each other and routinely helps alumni stay in touch with the University through the publication of the annual magazine the Chronicle. It is mailed annually to General Council members (which includes all graduates and some staff) and to non-graduating alumni, donors, Family Programme members and other friends of the University in the UK and overseas. First mailing of the contract to take place on Monday 3rd June 2024. See procurement documents for indications of quantities.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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