Award

Servicing ,Repairs , Maintenance and Monitoring of Fire & Intruder Alarms within East Renfrewshire Council

EAST RENFREWSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

08 Oct 2024 at 00:00

Tender

24 Jan 2024 at 00:00

Summary of the contracting process

East Renfrewshire Council has awarded a contract to Bell Fire and Security Ltd for the "Servicing, Repairs, Maintenance and Monitoring of Fire & Intruder Alarms" across its various buildings. The contract focuses on statutory maintenance of fire and intruder alarm systems, as well as providing a 24/7 reactive repairs and alarm monitoring service. The procurement process followed an open procedure, with the award notice issued on 8th October 2024. The contract, valued at £434,124.20, was signed on 19th April 2024 and will include additional options for capital works identified during the contract period. The project category falls under general public services and is located within the Giffnock area, UKM83 region.

This tender provides significant opportunities for businesses specialising in fire and security systems, particularly those able to provide around-the-clock maintenance and emergency response services. Companies like Bell Fire and Security Ltd, which has already secured the contract, illustrate the value of proven expertise and capability in such essential public services. Small and Medium Enterprises (SMEs) with necessary certifications like BAFE registration and ISO standards for health and safety, quality, and environmental management are well-suited to participate in similar tenders. The inclusion of community benefits as a mandatory requirement also offers businesses a platform to contribute to local social, economic, and environmental initiatives, further enhancing their market reputation and fostering community relations.

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Notice Title

Servicing ,Repairs , Maintenance and Monitoring of Fire & Intruder Alarms within East Renfrewshire Council

Notice Description

A summary of key services included within the contact are: - Statutory maintenance of Fire Alarm Systems. - Statutory maintenance of Intruder Alarm Systems. - Provision of a 24/7/365 reactive repairs service to the above mentioned systems. - Provision of a 24/7/365 alarm monitoring service.

Lot Information

Lot 1

Open Route 3 Procurement Exercise to appoint a single contract to deliver regular servicing of all alarms throughout the Council. Works also include but not limited to the general repairs and maintenance of various East Renfrewshire Council Buildings on a 24-hour 365 days emergency response service in accordance with the priority schedule detailed in the contract document to enable emergency work to be carried out in compliance with the Contract Conditions. Contract also includes a prevision for reactive works and replacements of alarms systems on an ad hoc basis .. The Council reserves the right to spend up to an additional 125,000 GBP (excluding VAT) annually on capital works that may be identified during the course of the contract. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Options: The Council reserves the right to spend up to an additional 125,000 GBP (excluding VAT) annually on capital works that may be identified during the course of the contract. This will be subject to the capability and capacity of the winning contractor as well as best value being demonstrated. For the avoidance of doubt bidders should note that this additional amount is not guaranteed or implied and will only be utilised should the winning contractor be performing effectively, have capacity when such works arise , budget been available and provide a quick cost effective option for such spend.

Renewal: The council Reserve the right to extend up to a further 24 months

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000756101
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT515687
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

75 - Administration, defence and social security services


CPV Codes

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

50000000 - Repair and maintenance services

50413200 - Repair and maintenance services of firefighting equipment

75251110 - Fire-prevention services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£434,124 £100K-£500K

Notice Dates

Publication Date
8 Oct 20241 years ago
Submission Deadline
29 Feb 2024Expired
Future Notice Date
Not specified
Award Date
19 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Upon Expiry as outlined in tender Documents

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST RENFREWSHIRE COUNCIL
Contact Name
Sean Skelton
Contact Email
sandra.bisset@eastrenfrewshire.gov.uk, sean.skelton@eastrenfrewshire.gov.uk
Contact Phone
+44 1415773669

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Supplier Information

Number of Suppliers
1
Supplier Name

BELL FIRE AND SECURITY

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN497114
    Servicing ,Repairs , Maintenance and Monitoring of Fire & Intruder Alarms within East Renfrewshire Council - A summary of key services included within the contact are: - Statutory maintenance of Fire Alarm Systems. - Statutory maintenance of Intruder Alarm Systems. - Provision of a 24/7/365 reactive repairs service to the above mentioned systems. - Provision of a 24/7/365 alarm monitoring service.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT515687
    Servicing ,Repairs , Maintenance and Monitoring of Fire & Intruder Alarms within East Renfrewshire Council - A summary of key services included within the contact are: - Statutory maintenance of Fire Alarm Systems. - Statutory maintenance of Intruder Alarm Systems. - Provision of a 24/7/365 reactive repairs service to the above mentioned systems. - Provision of a 24/7/365 alarm monitoring service.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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