Two Year Common Close Cleaning Contract with optional 1+1+1 Year Annual Extensions up to a maximum contract duration of five years

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000756352-2024-02-27T00:00:00Z",
    "date": "2024-02-27T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000756352",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-24",
            "name": "Cloch Housing Association",
            "identifier": {
                "legalName": "Cloch Housing Association"
            },
            "address": {
                "streetAddress": "19 Bogle Street",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 1ER"
            },
            "contactPoint": {
                "name": "Laura Young",
                "email": "seniorhousingofficer@clochhousing.org.uk",
                "telephone": "+44 1475783637",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.clochhousing.org.uk"
            }
        },
        {
            "id": "org-25",
            "name": "A.D.A Construction Consultants",
            "address": {
                "streetAddress": "Pavilion 3, St James Business Park, Linwood Road",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA3 3BB"
            },
            "contactPoint": {
                "name": "Alan Shanks",
                "email": "alan.shanks@ada-cc.co.uk",
                "telephone": "+44 1418160184",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "processContactPoint"
            ]
        },
        {
            "id": "org-26",
            "name": "Greenock Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Greenock Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Paisley"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-91",
            "name": "Cloch Housing Association",
            "identifier": {
                "legalName": "Cloch Housing Association"
            },
            "address": {
                "streetAddress": "19 Bogle Street",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 1ER"
            },
            "contactPoint": {
                "name": "Laura Young",
                "email": "seniorhousingofficer@clochhousing.org.uk",
                "telephone": "+44 1475783637",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.clochhousing.org.uk"
            }
        },
        {
            "id": "org-92",
            "name": "Greenock Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Greenock Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Paisley"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Cloch Housing Association",
        "id": "org-91"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000756352",
        "title": "Two Year Common Close Cleaning Contract with optional 1+1+1 Year Annual Extensions up to a maximum contract duration of five years",
        "description": "The Contract applies to tenement stairs, common close and deck access areas, and bin stores within properties belonging to Cloch Housing Association within Greenock and Port Glasgow, Inverclyde (See tender Document 1). The Contract term will be for an initial two year period with optional annual 1 year + 1 year + 1 year extensions upto a maximum contract duration of five years overall. The decision to award the Contract extensions will be at the discretion of Cloch Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Cloch Housing Association may extend the Contract to additional locations throughout Inverclyde (including Inverkip) to take account of any changes to requirements or new stock acquired during the Contract. This service will commence on 1st April 2024 and the specification requirements will be provided on a weekly, fortnightly or quarterly basis (refer Tender Document 2 'Close Cleaning Specification Jan 2024).",
        "status": "cancelled",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90911000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Greenock, Port Glasgow and Inverkip, Inverclyde"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 425896,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2024-02-26T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-02-26T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN497341",
                "documentType": "contractNotice",
                "title": "Two Year Common Close Cleaning Contract with optional 1+1+1 Year Annual Extensions up to a maximum contract duration of five years",
                "description": "The Contract applies to tenement stairs, common close and deck access areas, and bin stores within properties belonging to Cloch Housing Association within Greenock and Port Glasgow, Inverclyde (See tender Document 1). The Contract term will be for an initial two year period with optional annual 1 year + 1 year + 1 year extensions upto a maximum contract duration of five years overall. The decision to award the Contract extensions will be at the discretion of Cloch Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Cloch Housing Association may extend the Contract to additional locations throughout Inverclyde (including Inverkip) to take account of any changes to requirements or new stock acquired during the Contract. This service will commence on 1st April 2024 and the specification requirements will be provided on a weekly, fortnightly or quarterly basis (refer Tender Document 2 'Close Cleaning Specification Jan 2024).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN497341",
                "format": "text/html"
            },
            {
                "id": "JAN497341-1",
                "title": "Document 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497341&idx=1",
                "datePublished": "2024-01-26T15:05:10Z",
                "dateModified": "2024-01-26T15:05:10Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN497341-2",
                "title": "Document 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497341&idx=2",
                "datePublished": "2024-01-26T15:05:10Z",
                "dateModified": "2024-01-26T15:05:10Z",
                "format": "application/msword"
            },
            {
                "id": "JAN497341-3",
                "title": "Document 3",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497341&idx=3",
                "datePublished": "2024-01-26T15:05:10Z",
                "dateModified": "2024-01-26T15:05:10Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN497341-4",
                "title": "Document 4",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497341&idx=4",
                "datePublished": "2024-01-26T15:05:10Z",
                "dateModified": "2024-01-26T15:05:10Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN497341-5",
                "title": "Document 5",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497341&idx=5",
                "datePublished": "2024-01-26T15:05:10Z",
                "dateModified": "2024-01-26T15:05:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN497341-6",
                "title": "Document 6",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497341&idx=6",
                "datePublished": "2024-01-26T15:05:10Z",
                "dateModified": "2024-01-26T15:05:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN497341-7",
                "title": "Document 7",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497341&idx=7",
                "datePublished": "2024-01-26T15:05:10Z",
                "dateModified": "2024-01-26T15:05:10Z",
                "format": "application/msword"
            },
            {
                "id": "JAN497341-8",
                "title": "Document 8",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497341&idx=8",
                "datePublished": "2024-01-26T15:05:11Z",
                "dateModified": "2024-01-26T15:05:11Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB499638",
                "documentType": "awardNotice",
                "title": "Two Year Common Close Cleaning Contract with optional 1+1+1 Year Annual Extensions up to a maximum contract duration of five years",
                "description": "The Contract applies to tenement stairs, common close and deck access areas, and bin stores within properties belonging to Cloch Housing Association within Greenock and Port Glasgow, Inverclyde (See tender Document 1). The Contract term will be for an initial two year period with optional annual 1 year + 1 year + 1 year extensions upto a maximum contract duration of five years overall. The decision to award the Contract extensions will be at the discretion of Cloch Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Cloch Housing Association may extend the Contract to additional locations throughout Inverclyde (including Inverkip) to take account of any changes to requirements or new stock acquired during the Contract. This service will commence on 1st April 2024 and the specification requirements will be provided on a weekly, fortnightly or quarterly basis (refer Tender Document 2 'Close Cleaning Specification Jan 2024).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499638",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Single stage tendering (all bidders may submit a tender) in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) document v1.3_0 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
                "status": "cancelled",
                "value": {
                    "amount": 425896,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00Z",
                    "endDate": "2026-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of three further years (2026-2029) at an estimated value 85179 GBP (excluding VAT) per annum."
                }
            }
        ],
        "bidOpening": {
            "date": "2024-02-26T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Tender Document 8 'Key Performance Indicators' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the successful Bidder will be required to produce a Remedial Plan for the approval of Cloch Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful Bidder's Contract."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Please refer to these statements when completing Section 4B of the SPD (Scotland) Document v.1.3_0; Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 170358 GBP for the last two years. Question4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 170358 GBP for the last two years. Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. Questions 4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. 4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years. 4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years. 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice. 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Minimum level(s) of standards required: SPD Scotland, Part C Technical and Professional Ability - Bidders responses to Part C of the SPD will be limited to a maximum of fifteen A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2024-05-24T00:00:00Z"
            }
        },
        "classification": {
            "id": "90910000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2025 at the earliest"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "SPD (Scotland) document v1.3_0, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores '0 - Unacceptable' against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Cloch Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C (SC Ref:759360)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000756352"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000756352"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "N/a",
            "status": "unsuccessful",
            "statusDetails": "discontinued",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-002773"
        }
    ]
}