Award

Maintenance of Controlled Door Entry Systems

FALKIRK COUNCIL

This public procurement record has 2 releases in its history.

Award

08 Jul 2024 at 00:00

Tender

11 Mar 2024 at 00:00

Summary of the contracting process

The Falkirk Council has conducted a procurement process for the maintenance of controlled door entry systems. The tender, titled "Maintenance of Controlled Door Entry Systems," falls under the services category and involves creating a framework agreement with qualified contractors. The tender is at an active stage, with a deadline for submissions set for 15th April 2024. Businesses in the electrical services sector that hold relevant certifications to undertake maintenance services within Falkirk Council's area of operations are encouraged to participate.

This tender by Falkirk Council presents an opportunity for businesses specialising in electrical maintenance services to grow their operations. The tender is part of an open procedure with a focus on quality (30%) and price (70%) as award criteria. To compete effectively, businesses should ensure compliance with the IET regulations and possess relevant certifications. The contract, once awarded, will involve a framework agreement lasting until June 2028, with potential opportunities for renewal. Interested businesses must submit electronic bids via the specified methods before the tender closing date.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Maintenance of Controlled Door Entry Systems

Notice Description

Falkirk Council wishes to undertake a tendering process to enter into a framework agreement with suitably qualified and experienced contractors to undertake the maintenance of controlled door entry systems including the maintenance of controlled door closing mechanisms to Council properties within the Falkirk Council's area of operations.

Lot Information

Lot 1

Falkirk Council wishes to undertake a tendering process to enter into a framework agreement with suitably qualified and experienced contractors to undertake the maintenance of controlled door entry systems including the maintenance of controlled door closing mechanisms to Council properties within the Falkirk Council's area of operations.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000760487
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL509354
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jul 20241 years ago
Submission Deadline
15 Apr 2024Expired
Future Notice Date
Not specified
Award Date
26 Jun 20241 years ago
Contract Period
1 Jun 2024 - 31 May 2028 4-5 years
Recurrence
June 2028.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
FALKIRK COUNCIL
Contact Name
Not specified
Contact Email
cpu@falkirk.gov.uk, stephen.gow@falkirk.gov.uk
Contact Phone
+44 1324506566

Buyer Location

Locality
LARBERT
Postcode
FK5 4RU
Post Town
Falkirk and Stirling
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM12 Falkirk
Delivery Location
TLM76 Falkirk

Local Authority
Falkirk
Electoral Ward
Bonnybridge and Larbert
Westminster Constituency
Alloa and Grangemouth

Supplier Information

Number of Suppliers
4
Supplier Names

INVINCIBLE SECURITY

KING COMMUNICATIONS AND SECURITY

POWER DISTRIBUTION CONTRACTING

VWS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000760487-2024-07-08T00:00:00Z",
    "date": "2024-07-08T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000760487",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-103",
            "name": "Falkirk Council",
            "identifier": {
                "legalName": "Falkirk Council"
            },
            "address": {
                "streetAddress": "The Foundry, 4 Central Park, Central Boulevard",
                "locality": "Larbert",
                "region": "UKM76",
                "postalCode": "FK5 4RU"
            },
            "contactPoint": {
                "email": "Stephen.Gow@falkirk.gov.uk",
                "telephone": "+44 1324506566",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.falkirk.gov.uk"
            }
        },
        {
            "id": "org-33",
            "name": "Falkirk Sheriff Court",
            "identifier": {
                "legalName": "Falkirk Sheriff Court"
            },
            "address": {
                "streetAddress": "Main Street, Camelon",
                "locality": "Falkirk",
                "postalCode": "FK1 4AR"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-273",
            "name": "Falkirk Council",
            "identifier": {
                "legalName": "Falkirk Council"
            },
            "address": {
                "streetAddress": "The Foundry, 4 Central Park, Central Boulevard",
                "locality": "Larbert",
                "region": "UKM76",
                "postalCode": "FK5 4RU"
            },
            "contactPoint": {
                "email": "CPU@falkirk.gov.uk",
                "telephone": "+44 1324506566",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.falkirk.gov.uk"
            }
        },
        {
            "id": "org-352",
            "name": "Invincible Security Ltd.",
            "identifier": {
                "legalName": "Invincible Security Ltd."
            },
            "address": {
                "streetAddress": "Invincible House, Harbour Place",
                "locality": "ardrossan",
                "region": "UKM",
                "postalCode": "ka22 8bu"
            },
            "contactPoint": {
                "telephone": "+44 1294474040"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-353",
            "name": "VWS Limited",
            "identifier": {
                "legalName": "VWS Limited"
            },
            "address": {
                "streetAddress": "50 Deerdykes View, Westfield Industrial Estate",
                "locality": "Cumbernauld",
                "region": "UKM84",
                "postalCode": "G68 9HN"
            },
            "contactPoint": {
                "telephone": "+44 7980878202"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-354",
            "name": "King Communications and Security Ltd",
            "identifier": {
                "legalName": "King Communications and Security Ltd"
            },
            "address": {
                "streetAddress": "Unit G, Dundyvan Enterprise Park, 10 Dundyvan Way",
                "locality": "Coatbridge",
                "region": "UKM82",
                "postalCode": "ML5 4FR"
            },
            "contactPoint": {
                "telephone": "+44 1236429445",
                "faxNumber": "+44 1236707929"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-355",
            "name": "Power Distribution Contracting Ltd",
            "identifier": {
                "legalName": "Power Distribution Contracting Ltd"
            },
            "address": {
                "streetAddress": "8 Baird Avenue, Strutherhill Ind Est",
                "locality": "Larkhall",
                "region": "UKM95",
                "postalCode": "ML9 2PJ"
            },
            "contactPoint": {
                "telephone": "+44 1698889733",
                "faxNumber": "+44 1698889322"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-356",
            "name": "Falkirk Sheriff Court",
            "identifier": {
                "legalName": "Falkirk Sheriff Court"
            },
            "address": {
                "streetAddress": "Main Street",
                "locality": "Camelon"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Falkirk Council",
        "id": "org-273"
    },
    "tender": {
        "id": "TCC/014/24",
        "title": "Maintenance of Controlled Door Entry Systems",
        "description": "Falkirk Council wishes to undertake a tendering process to enter into a framework agreement with suitably qualified and experienced contractors to undertake the maintenance of controlled door entry systems including the maintenance of controlled door closing mechanisms to Council properties within the Falkirk Council's area of operations.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Falkirk Council's area of operations."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM76"
                    },
                    {
                        "region": "UKM76"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-04-15T14:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-04-15T14:00:00Z"
        },
        "documents": [
            {
                "id": "MAR500573",
                "documentType": "contractNotice",
                "title": "Maintenance of Controlled Door Entry Systems",
                "description": "Falkirk Council wishes to undertake a tendering process to enter into a framework agreement with suitably qualified and experienced contractors to undertake the maintenance of controlled door entry systems including the maintenance of controlled door closing mechanisms to Council properties within the Falkirk Council's area of operations.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500573",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "MAR500573-1",
                "title": "01",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=1",
                "datePublished": "2024-03-11T11:20:07Z",
                "dateModified": "2024-03-11T11:20:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR500573-2",
                "title": "02",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=2",
                "datePublished": "2024-03-11T11:20:07Z",
                "dateModified": "2024-03-11T11:20:07Z",
                "format": "application/msword"
            },
            {
                "id": "MAR500573-3",
                "title": "03",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=3",
                "datePublished": "2024-03-11T11:20:08Z",
                "dateModified": "2024-03-11T11:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR500573-4",
                "title": "04",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=4",
                "datePublished": "2024-03-11T11:20:08Z",
                "dateModified": "2024-03-11T11:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "MAR500573-5",
                "title": "05",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=5",
                "datePublished": "2024-03-11T11:20:08Z",
                "dateModified": "2024-03-11T11:20:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "MAR500573-6",
                "title": "06",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=6",
                "datePublished": "2024-03-11T11:20:09Z",
                "dateModified": "2024-03-11T11:20:09Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "MAR500573-7",
                "title": "07",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=7",
                "datePublished": "2024-03-11T11:20:09Z",
                "dateModified": "2024-03-12T09:17:18Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "MAR500573-8",
                "title": "08",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=8",
                "datePublished": "2024-03-11T11:20:09Z",
                "dateModified": "2024-03-11T11:20:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR500573-9",
                "title": "09",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=9",
                "datePublished": "2024-03-11T11:20:09Z",
                "dateModified": "2024-03-11T11:20:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR500573-10",
                "title": "10",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=10",
                "datePublished": "2024-03-11T11:20:09Z",
                "dateModified": "2024-03-11T11:20:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR500573-11",
                "title": "11",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=11",
                "datePublished": "2024-03-11T11:20:09Z",
                "dateModified": "2024-03-11T11:20:09Z",
                "format": "application/pdf"
            },
            {
                "id": "MAR500573-12",
                "title": "07A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500573&idx=12",
                "datePublished": "2024-03-12T09:17:18Z",
                "dateModified": "2024-03-12T09:17:18Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUL509354",
                "documentType": "awardNotice",
                "title": "Maintenance of Controlled Door Entry Systems",
                "description": "Falkirk Council wishes to undertake a tendering process to enter into a framework agreement with suitably qualified and experienced contractors to undertake the maintenance of controlled door entry systems including the maintenance of controlled door closing mechanisms to Council properties within the Falkirk Council's area of operations.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL509354",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Falkirk Council wishes to undertake a tendering process to enter into a framework agreement with suitably qualified and experienced contractors to undertake the maintenance of controlled door entry systems including the maintenance of controlled door closing mechanisms to Council properties within the Falkirk Council's area of operations.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "value": {
                    "amount": 300000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2024-06-01T00:00:00Z",
                    "endDate": "2028-05-31T00:00:00Z"
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2024-04-15T14:00:00Z",
            "address": {
                "streetAddress": "Falkirk."
            },
            "description": "Tender opening panel comprising Design Officer and Governance personnel."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House, they must be able to verify to the Council's satisfaction that they are trading from the address provided in the tender and under the Company name given."
                },
                {
                    "type": "economic",
                    "description": "The selection criteria is outlined in the online PCS contract notice. A Creditsafe credit scoring check will be ran on registered Company name and Company number provided by the bidder. Where the resulting credit rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the contract.",
                    "minimum": "Public Contracts Regulations 2015 state that before awarding the contract, the contracting authority shall require the tenderer(s) to submit up to date supporting documents. This includes the insurance requirements stated in the SPD included in the online PCS contract notice. Employer's (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance = 10 Million GBP Product Liability Insurance = 10 Million GBP Professional Indemnity Insurance = 5 Million GBP"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 5
            }
        },
        "classification": {
            "id": "50700000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "June 2028."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "1. The Contractor is to undertake all electrical services in accordance with the current IET regulations; include for completion of appropriate or equivalent NICEIC/SELECT certification and shall also include certification appropriate to any remedial services required to BS 7671:2018 18th Edition and any subsequent amendments thereto. 2. All Door Entry Operatives employed by the Contractor to work on Framework agreement must be qualified to IET Wiring Regulations BS 7671:2018 18th Edition and any subsequent amendments thereto. Only those Electricians who have been evidenced to the Authority to hold the required relevant, valid and current qualifications are to be deployed by the successful Contractor. 3. Tenderers will provide relevant, valid and current certificates / qualifications of all operatives proposed to be undertaking Door Entry services, including sub-contractors, to the Authority with their tender bid, demonstrating they are qualified to IET Wiring Regulations BS 7671:2018 18th Edition. 4. Please complete Evidence Summary (Appendix B) to list the provided relevant, valid and current attachments of certification / qualifications, per proposed personnel. 5.Where the evidence does not clearly highlight this information to the satisfaction of the Authority, this evidence shall be deemed non-compliant and rejected, at the sole discretion of the Authority. 6. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR provide responses in relation to 4D.1.2 A through to G in the in the ESPD(Scotland) Standard Statements v1.10. 7. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have within the last 12 months successfully met the assessment requirements of a construction -- related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum OR provide responses in relation to 4D.1.4a through to 4l in the ESPD(Scotland) Standard Statements v1.10 8. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or provide responses in relation to: A through to G in the ESPD(Scotland) Standard Statements v1.10. Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 (SC Ref:771805)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000760487"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000760487"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "TCC/014/24",
            "suppliers": [
                {
                    "id": "org-352",
                    "name": "Invincible Security Ltd."
                },
                {
                    "id": "org-353",
                    "name": "VWS Limited"
                },
                {
                    "id": "org-354",
                    "name": "King Communications and Security Ltd"
                },
                {
                    "id": "org-355",
                    "name": "Power Distribution Contracting Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "TCC/014/24",
            "awardID": "TCC/014/24",
            "status": "active",
            "dateSigned": "2024-06-26T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-007642"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "757",
                "measure": "lowestValidBidValue",
                "value": 79949.02
            },
            {
                "id": "758",
                "measure": "highestValidBidValue",
                "value": 206433.77
            },
            {
                "id": "759",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "760",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "761",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "762",
                "measure": "foreignBidsFromNonEU",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "763",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "764",
                "measure": "lowestValidBidValue",
                "value": 79949.02,
                "relatedLot": "1"
            },
            {
                "id": "765",
                "measure": "highestValidBidValue",
                "value": 206433.77,
                "relatedLot": "1"
            }
        ]
    }
}