Security Systems & CCTV Maintenance & Repairs

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000763355-2024-12-13T00:00:00Z",
    "date": "2024-12-13T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000763355",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-30",
            "name": "North Ayrshire Council",
            "identifier": {
                "legalName": "North Ayrshire Council"
            },
            "address": {
                "streetAddress": "Cunninghame House, Friars Croft",
                "locality": "Irvine",
                "region": "UKM93",
                "postalCode": "KA12 8EE"
            },
            "contactPoint": {
                "email": "raymondhamilton@north-ayrshire.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.north-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-31",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "telephone": "+44 1563550024",
                "url": "https://www.scotcourts.gov.uk/"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-21",
            "name": "North Ayrshire Council",
            "identifier": {
                "legalName": "North Ayrshire Council"
            },
            "address": {
                "streetAddress": "Cunninghame House, Friars Croft",
                "locality": "Irvine",
                "region": "UKM93",
                "postalCode": "KA12 8EE"
            },
            "contactPoint": {
                "name": "Raymond Hamilton",
                "email": "raymondhamilton@north-ayrshire.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.north-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-124",
            "name": "King Communications and Security Ltd",
            "identifier": {
                "legalName": "King Communications and Security Ltd"
            },
            "address": {
                "streetAddress": "Unit G, Dundyvan Enterprise Park, 10 Dundyvan Way",
                "locality": "Coatbridge",
                "region": "UKM82",
                "postalCode": "ML5 4FR"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-125",
            "name": "Chubb Fire & Security Ltd (Quick Quotes)",
            "identifier": {
                "legalName": "Chubb Fire & Security Ltd (Quick Quotes)"
            },
            "address": {
                "streetAddress": "Shadsworth Road",
                "locality": "Blackburn",
                "region": "UK",
                "postalCode": "BB1 2PR"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-23",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "telephone": "+44 1563550024",
                "url": "https://www.scotcourts.gov.uk/"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "North Ayrshire Council",
        "id": "org-21"
    },
    "tender": {
        "id": "NAC-5152",
        "title": "Security Systems & CCTV Maintenance & Repairs",
        "description": "North Ayrshire Council requires a replacement contract(s) for the maintenance, monitoring & repair of security systems and the planned inspection, servicing, testing and certification of CCTV systems in various NAC properties including schools, libraries, sheltered housing etc. The contract term(s) will be for 3 years with an option to extend up to 24 months utilising the SBCC model form contract for the Measured Term Contract (MTC/Scot) 2019 terms and conditions of contract.",
        "status": "complete",
        "items": [
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "35120000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "35121000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "35125000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "id": "31625000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31518200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50413200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "31625000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31625300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31518200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31625100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79711000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "35121700",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-05-20T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-05-20T12:00:00Z"
        },
        "documents": [
            {
                "id": "APR503397",
                "documentType": "contractNotice",
                "title": "Security Systems & CCTV Maintenance & Repairs",
                "description": "North Ayrshire Council requires a replacement contract(s) for the maintenance, monitoring & repair of security systems and the planned inspection, servicing, testing and certification of CCTV systems in various NAC properties including schools, libraries, sheltered housing etc. The contract term(s) will be for 3 years with an option to extend up to 24 months utilising the SBCC model form contract for the Measured Term Contract (MTC/Scot) 2019 terms and conditions of contract.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR503397",
                "format": "text/html"
            },
            {
                "id": "DEC520268",
                "documentType": "awardNotice",
                "title": "Security Systems & CCTV Maintenance & Repairs",
                "description": "North Ayrshire Council requires a replacement contract(s) for the maintenance, monitoring & repair of security systems and the planned inspection, servicing, testing and certification of CCTV systems in various NAC properties including schools, libraries, sheltered housing etc. The contract term(s) will be for 3 years with an option to extend up to 24 months utilising the SBCC model form contract for the Measured Term Contract (MTC/Scot) 2019 terms and conditions of contract.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520268",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "2",
                "title": "Lot 2 - CCTV in Non-Domestic Properties",
                "description": "Lot 2 - CCTV in Non-Domestic Properties Planned inspection, servicing, Testing and Certification of CCTV systems Reactive and emergency repairs Defect reporting and costing Replacement of defective equipment Guidance on statutory compliance. NAC will award the contract for 232,500.00 GBP based on the estimated quantities evaluated but will reserve the right to spend up to 300,000.00 GBP This will be detailed in both the award letter and Contract Notice.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract will likely go to tender for renewal once completed."
                }
            },
            {
                "id": "3",
                "title": "Lot 3 - Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU's & Supported Living Units",
                "description": "Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU's & Supported Living Units Planned inspection, servicing, Testing and Certification of fire alarms and emergency lighting and access control systems Monitoring of alarm systems via an approved ARC Reactive and emergency repairs Defect reporting and costing Replacement of defective equipment Guidance on statutory compliance. NAC will award the contract for 191,250.00 GBP based on the estimated quantities evaluated but will reserve the right to spend up to 225,000.00 GBP This will be detailed in both the award letter and Contract Notice.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract will likely go to tender for renewal once completed."
                }
            },
            {
                "id": "1",
                "title": "Lot 1 - Security in Non-Domestic Properties",
                "description": "Security Systems in Non-Domestic Properties - Planned inspection, servicing, Testing and Certification of fire alarms and emergency lighting, intruder alarms, controlled access, disabled refuge, nurse call and panic alarms. Monitoring of alarm systems via an approved ARC Reactive and emergency repairs Defect reporting and costing Replacement of defective equipment Guidance on statutory compliance. NAC will award the contract for 1,127,000.00 GBP based on the estimated quantities evaluated but will reserve the right to spend up to 1,225,000.00 GBP This will be detailed in both the award letter and Contract Notice.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract will likely go to tender for renewal once completed."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2024-05-20T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships NSI Gold Accreditation for Lots 1 & 3 and NSI Silver Accreditation for Lot 2."
                },
                {
                    "type": "economic",
                    "description": "For Lot 1 - Bidders will be required to have a minimum yearly \"specific\" turnover of (490,000)GBP for the last 3 years in the business area covered by the contract. For Lot 2 - Bidders will be required to have a minimum yearly \"specific\" turnover of (120,000)GBP for the last 3 years in the business area covered by the contract. For Lot 3 - Bidders will be required to have a minimum yearly \"specific\" turnover of (90,000)GBP for the last 3 years in the business area covered by the contract. If applying for all lots bidders will be required to have a minimum yearly \"specific\" turnover of (700,000)GBP for the last 3 years in the business area covered by the contract. North Ayrshire Council reserve the right to review the bidder's financial information using company watch financial analytics at tender stage and throughout the life of the contract. If the bidder's financial health score (H-Score) is 25 or less further information/clarifications will be requested to ensure the equivalent economic and financial standing is adhered too. If this information or the clarifications are not satisfactory, the bidder will be excluded from the tender process. Bidders who cannot meet the required level of turnover will be excluded from this tender. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = [10,000,000]GBP in respect of any one event http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance [10,000,000]GBP in respect of any one event Product Liability Insurance [5,000,000]GBP in the aggregate Third-Party Motor Vehicle Insurance A valid motor vehicle certificate must be held in the company name or (where there is no fleet but rather the company permits its employees to use their personal vehicles for business purposes), a letter signed by a person of appropriate authority - confirming that the company has ongoing arrangements in place to ensure their employees' vehicles are appropriately insured and maintained."
                },
                {
                    "type": "technical",
                    "description": "Bidders are required to provide 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. The services must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process. The minimum project value NAC will accept as an example is GBP 150,000 for Lot 1 and GBP 50,000 for Lots 2 and 3. Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process. Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope. Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms. b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2D.1.2 of the qualification envelope."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "50000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Contract will likely go to tender for renewal once completed in 2029."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Bidders bidders must have NSI Gold Accreditation for Lots 1 & 3 and NSI Silver Accreditation for Lot 2. Bidders must confirm all operational and supervisory staff that will be directly assigned to the contract have certified asbestos training as detailed in Regulation 10 of the Control of Asbestos Regulations 2012. Please upload the certification in the general attachments area of the technical envelope. Failure to provide the relevant evidence of Asbestos Awareness training will lead to exclusion from the tender process. (SC Ref:785819)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000763355"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000763355"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "NAC-5152-1",
            "title": "Lot 2 - CCTV in Non-Domestic Properties",
            "suppliers": [
                {
                    "id": "org-124",
                    "name": "King Communications and Security Ltd"
                }
            ],
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "NAC-5152-2",
            "title": "Lot 3 - Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU's & Supported Living Units",
            "suppliers": [
                {
                    "id": "org-124",
                    "name": "King Communications and Security Ltd"
                }
            ],
            "relatedLots": [
                "3"
            ]
        },
        {
            "id": "NAC-5152-3",
            "title": "Lot 1 - Security in Non-Domestic Properties",
            "suppliers": [
                {
                    "id": "org-125",
                    "name": "Chubb Fire & Security Ltd (Quick Quotes)"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "NAC-5152-1",
            "awardID": "NAC-5152-1",
            "title": "Lot 2 - CCTV in Non-Domestic Properties",
            "status": "active",
            "value": {
                "amount": 232500,
                "currency": "GBP"
            },
            "dateSigned": "2024-12-03T00:00:00Z"
        },
        {
            "id": "NAC-5152-2",
            "awardID": "NAC-5152-2",
            "title": "Lot 3 - Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU's & Supported Living Units",
            "status": "active",
            "value": {
                "amount": 191250,
                "currency": "GBP"
            },
            "dateSigned": "2024-12-03T00:00:00Z"
        },
        {
            "id": "NAC-5152-3",
            "awardID": "NAC-5152-3",
            "title": "Lot 1 - Security in Non-Domestic Properties",
            "status": "active",
            "value": {
                "amount": 1127000,
                "currency": "GBP"
            },
            "dateSigned": "2024-12-03T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-012702"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "341",
                "measure": "bids",
                "value": 5,
                "relatedLot": "2"
            },
            {
                "id": "342",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "2"
            },
            {
                "id": "343",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "2"
            },
            {
                "id": "344",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "2"
            },
            {
                "id": "345",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "2"
            },
            {
                "id": "346",
                "measure": "bids",
                "value": 5,
                "relatedLot": "3"
            },
            {
                "id": "347",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "3"
            },
            {
                "id": "348",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "3"
            },
            {
                "id": "349",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "3"
            },
            {
                "id": "350",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "3"
            },
            {
                "id": "351",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "352",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "353",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "354",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "355",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}