Award

INVITATION TO TENDER FOR THE PROVISION OF INTERNAL AUDIT SERVICE

CALEDONIA HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Summary of the contracting process

Caledonia Housing Association has concluded a procurement process for internal audit services. The contract, titled "Invitation to Tender for the Provision of Internal Audit Service," oversees the delivery of audit functions covering financial and operational aspects. This award notice, dated 20th August 2024, indicates completion of the procurement stage, with Henderson Loggie selected as the supplier. The contract has been signed and is valued at £87,120. The procurement falls under the industry category "Housing and community amenities" and involves delivery across Scotland. This was conducted through an open procedure, ensuring broad accessibility for bidders, and encompasses a tender process initiated back in April 2024. Significant engagement from the supplier Henderson Loggie, which started in July 2024, is confirmed.

This tender presents a valuable opportunity for businesses specialising in audit services to enhance their profiles and expand their portfolios. Companies with expertise in comprehensive audit processes, adherence to regulatory frameworks, and experience in the housing sector will find this contract particularly beneficial. The contract supports organisational development areas such as risk management, health and safety, financial reporting, and IT controls, providing a conducive platform for sustainable business growth. SMEs with a robust audit track record and capability to align with the Scottish Housing Regulator’s standards can leverage this project to establish long-term strategic partnerships and deliver substantial community benefits.

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Notice Title

INVITATION TO TENDER FOR THE PROVISION OF INTERNAL AUDIT SERVICE

Notice Description

Caledonia Housing Association Group invites tenders for the provision of internal audit services to the Group for an initial period of three years (with the option to extend for up to a further two years depending upon performance). Caledonia Housing Association was formed on 1st October 2011 by a merger of the former Servite and Perthshire Housing Associations The Group currently comprises Caledonia Housing Association, as the parent organisation, and Cordale Housing Association, which joined as a constitutional partner in 2014. The Group has grown over recent years through three transfers of engagement, acquiring the assets of the former Antonine, Bellsmyre, and Faifley housing associations in 2018, 2020 and 2022 respectively. It now operates in 8 local authority areas across Tayside, Fife, the Highlands, West and East Dunbartonshire owning over 5,700 properties for social rent, which generates a Group annual turnover of approximately GBP37 million for the 2022/23 financial year. The Group is classed as being a systemically important landlord by the Scottish Housing Regulator due to its size and development programme The Group is required to work within the regulatory framework set out by the Scottish Housing Regulator (2019). This includes a requirement to have an internal audit function. The responsibility for ensuring the Group meets the regulatory requirements rests with the Caledonia Housing Association Management Board, and the Cordale Housing Association Management Committee. The work of these two governing bodies is supported by a Group Audit and Risk Management Committee that has a specific role in developing and implementing comprehensive internal audit arrangements. Internal Audit is required to provide assurance to the governing bodies on the systems of internal controls for the Group across its full range of functions and activities.

Lot Information

Lot 1

The successful bidder will be required to provide internal audit services that are performed in accordance with the appropriate professional auditing practices and meet the Group's requirements. Furthermore, the successful bidder will be required to comply with the relevant Code of Audit Practice, and all other relevant legislative and regulatory requirements; and act in furtherance of compliance with the Scottish Housing Regulator's Standards of Governance & Financial Management. The strategic internal audit plan for 2024/25 and 2025/26, envisages audits being carried out on topics including: a) Organisational reputation, in the context of publicity and communications, and health and safety b) Wider organisational issues including, risk management, complaints management, environmental sustainability, and equality, diversity and inclusion. c) Housing services including tenant participation, anti-social behaviour, reactive repairs, and service charges d) Asset Management issues and activities including asset management strategy, gas safety and lifts, electrical and fire safety e) People issues with reference to staff development and workforce planning f) Financial issues, and in particular budgetary control and financial reporting, and procurement. g) Information and IT matters and in particular network arrangements and disaster recovery, and IT controls. The internal audit plan is subject to change in light of any changes in the risk environment within which the Group operates. In addition, the successful bidder may be asked to undertake ad-hoc reviews in response to any operational issues arising that impact on the Group's services or activities. The Group is also seeking a Strategic Partner/s who can develop the current service to promote sustainability and community benefits to its local communities.

Renewal: 24 months optional extension subject to satisfactory performance.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000763481
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512393
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79200000 - Accounting, auditing and fiscal services

79212000 - Auditing services

79212100 - Financial auditing services

79212200 - Internal audit services

79212300 - Statutory audit services

Notice Value(s)

Tender Value
£125,000 £100K-£500K
Lots Value
£125,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£87,120 Under £100K

Notice Dates

Publication Date
20 Aug 20241 years ago
Submission Deadline
13 May 2024Expired
Future Notice Date
Not specified
Award Date
29 Jul 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Next contract Notice will be in 2029

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CALEDONIA HOUSING ASSOCIATION
Contact Name
Samuel Zachariah
Contact Email
samuel.zachariah@caledoniaha.co.uk
Contact Phone
+44 8006781228

Buyer Location

Locality
PERTH
Postcode
PH2 0PA
Post Town
Perth
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM Scotland

Local Authority
Perth and Kinross
Electoral Ward
Perth City South
Westminster Constituency
Perth and Kinross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

HENDERSON LOGGIE

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502860
    INVITATION TO TENDER FOR THE PROVISION OF INTERNAL AUDIT SERVICE - Caledonia Housing Association Group invites tenders for the provision of internal audit services to the Group for an initial period of three years (with the option to extend for up to a further two years depending upon performance). Caledonia Housing Association was formed on 1st October 2011 by a merger of the former Servite and Perthshire Housing Associations The Group currently comprises Caledonia Housing Association, as the parent organisation, and Cordale Housing Association, which joined as a constitutional partner in 2014. The Group has grown over recent years through three transfers of engagement, acquiring the assets of the former Antonine, Bellsmyre, and Faifley housing associations in 2018, 2020 and 2022 respectively. It now operates in 8 local authority areas across Tayside, Fife, the Highlands, West and East Dunbartonshire owning over 5,700 properties for social rent, which generates a Group annual turnover of approximately GBP37 million for the 2022/23 financial year. The Group is classed as being a systemically important landlord by the Scottish Housing Regulator due to its size and development programme The Group is required to work within the regulatory framework set out by the Scottish Housing Regulator (2019). This includes a requirement to have an internal audit function. The responsibility for ensuring the Group meets the regulatory requirements rests with the Caledonia Housing Association Management Board, and the Cordale Housing Association Management Committee. The work of these two governing bodies is supported by a Group Audit and Risk Management Committee that has a specific role in developing and implementing comprehensive internal audit arrangements. Internal Audit is required to provide assurance to the governing bodies on the systems of internal controls for the Group across its full range of functions and activities.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512393
    INVITATION TO TENDER FOR THE PROVISION OF INTERNAL AUDIT SERVICE - Caledonia Housing Association Group invites tenders for the provision of internal audit services to the Group for an initial period of three years (with the option to extend for up to a further two years depending upon performance). Caledonia Housing Association was formed on 1st October 2011 by a merger of the former Servite and Perthshire Housing Associations The Group currently comprises Caledonia Housing Association, as the parent organisation, and Cordale Housing Association, which joined as a constitutional partner in 2014. The Group has grown over recent years through three transfers of engagement, acquiring the assets of the former Antonine, Bellsmyre, and Faifley housing associations in 2018, 2020 and 2022 respectively. It now operates in 8 local authority areas across Tayside, Fife, the Highlands, West and East Dunbartonshire owning over 5,700 properties for social rent, which generates a Group annual turnover of approximately GBP37 million for the 2022/23 financial year. The Group is classed as being a systemically important landlord by the Scottish Housing Regulator due to its size and development programme The Group is required to work within the regulatory framework set out by the Scottish Housing Regulator (2019). This includes a requirement to have an internal audit function. The responsibility for ensuring the Group meets the regulatory requirements rests with the Caledonia Housing Association Management Board, and the Cordale Housing Association Management Committee. The work of these two governing bodies is supported by a Group Audit and Risk Management Committee that has a specific role in developing and implementing comprehensive internal audit arrangements. Internal Audit is required to provide assurance to the governing bodies on the systems of internal controls for the Group across its full range of functions and activities.

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