Notice Information
Notice Title
INVITATION TO TENDER FOR THE PROVISION OF INTERNAL AUDIT SERVICE
Notice Description
Caledonia Housing Association Group invites tenders for the provision of internal audit services to the Group for an initial period of three years (with the option to extend for up to a further two years depending upon performance). Caledonia Housing Association was formed on 1st October 2011 by a merger of the former Servite and Perthshire Housing Associations The Group currently comprises Caledonia Housing Association, as the parent organisation, and Cordale Housing Association, which joined as a constitutional partner in 2014. The Group has grown over recent years through three transfers of engagement, acquiring the assets of the former Antonine, Bellsmyre, and Faifley housing associations in 2018, 2020 and 2022 respectively. It now operates in 8 local authority areas across Tayside, Fife, the Highlands, West and East Dunbartonshire owning over 5,700 properties for social rent, which generates a Group annual turnover of approximately GBP37 million for the 2022/23 financial year. The Group is classed as being a systemically important landlord by the Scottish Housing Regulator due to its size and development programme The Group is required to work within the regulatory framework set out by the Scottish Housing Regulator (2019). This includes a requirement to have an internal audit function. The responsibility for ensuring the Group meets the regulatory requirements rests with the Caledonia Housing Association Management Board, and the Cordale Housing Association Management Committee. The work of these two governing bodies is supported by a Group Audit and Risk Management Committee that has a specific role in developing and implementing comprehensive internal audit arrangements. Internal Audit is required to provide assurance to the governing bodies on the systems of internal controls for the Group across its full range of functions and activities.
Lot Information
Lot 1
The successful bidder will be required to provide internal audit services that are performed in accordance with the appropriate professional auditing practices and meet the Group's requirements. Furthermore, the successful bidder will be required to comply with the relevant Code of Audit Practice, and all other relevant legislative and regulatory requirements; and act in furtherance of compliance with the Scottish Housing Regulator's Standards of Governance & Financial Management. The strategic internal audit plan for 2024/25 and 2025/26, envisages audits being carried out on topics including: a) Organisational reputation, in the context of publicity and communications, and health and safety b) Wider organisational issues including, risk management, complaints management, environmental sustainability, and equality, diversity and inclusion. c) Housing services including tenant participation, anti-social behaviour, reactive repairs, and service charges d) Asset Management issues and activities including asset management strategy, gas safety and lifts, electrical and fire safety e) People issues with reference to staff development and workforce planning f) Financial issues, and in particular budgetary control and financial reporting, and procurement. g) Information and IT matters and in particular network arrangements and disaster recovery, and IT controls. The internal audit plan is subject to change in light of any changes in the risk environment within which the Group operates. In addition, the successful bidder may be asked to undertake ad-hoc reviews in response to any operational issues arising that impact on the Group's services or activities. The Group is also seeking a Strategic Partner/s who can develop the current service to promote sustainability and community benefits to its local communities.
Renewal: 24 months optional extension subject to satisfactory performance.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000763481
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512393
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79200000 - Accounting, auditing and fiscal services
79212000 - Auditing services
79212100 - Financial auditing services
79212200 - Internal audit services
79212300 - Statutory audit services
Notice Value(s)
- Tender Value
- £125,000 £100K-£500K
- Lots Value
- £125,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £87,120 Under £100K
Notice Dates
- Publication Date
- 20 Aug 20241 years ago
- Submission Deadline
- 13 May 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 29 Jul 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Next contract Notice will be in 2029
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CALEDONIA HOUSING ASSOCIATION
- Contact Name
- Samuel Zachariah
- Contact Email
- samuel.zachariah@caledoniaha.co.uk
- Contact Phone
- +44 8006781228
Buyer Location
- Locality
- PERTH
- Postcode
- PH2 0PA
- Post Town
- Perth
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM0 Eastern Scotland
- Small Region (ITL 3)
- TLM02 Perth and Kinross, and Stirling
- Delivery Location
- TLM Scotland
-
- Local Authority
- Perth and Kinross
- Electoral Ward
- Perth City South
- Westminster Constituency
- Perth and Kinross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR502860&idx=1
11th April 2024 - Invitation to Tender Section A -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR502860&idx=2
11th April 2024 - Invitation to Tender Section B -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR502860&idx=3
11th April 2024 - Appendix 1- Commercial Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502860
INVITATION TO TENDER FOR THE PROVISION OF INTERNAL AUDIT SERVICE - Caledonia Housing Association Group invites tenders for the provision of internal audit services to the Group for an initial period of three years (with the option to extend for up to a further two years depending upon performance). Caledonia Housing Association was formed on 1st October 2011 by a merger of the former Servite and Perthshire Housing Associations The Group currently comprises Caledonia Housing Association, as the parent organisation, and Cordale Housing Association, which joined as a constitutional partner in 2014. The Group has grown over recent years through three transfers of engagement, acquiring the assets of the former Antonine, Bellsmyre, and Faifley housing associations in 2018, 2020 and 2022 respectively. It now operates in 8 local authority areas across Tayside, Fife, the Highlands, West and East Dunbartonshire owning over 5,700 properties for social rent, which generates a Group annual turnover of approximately GBP37 million for the 2022/23 financial year. The Group is classed as being a systemically important landlord by the Scottish Housing Regulator due to its size and development programme The Group is required to work within the regulatory framework set out by the Scottish Housing Regulator (2019). This includes a requirement to have an internal audit function. The responsibility for ensuring the Group meets the regulatory requirements rests with the Caledonia Housing Association Management Board, and the Cordale Housing Association Management Committee. The work of these two governing bodies is supported by a Group Audit and Risk Management Committee that has a specific role in developing and implementing comprehensive internal audit arrangements. Internal Audit is required to provide assurance to the governing bodies on the systems of internal controls for the Group across its full range of functions and activities. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512393
INVITATION TO TENDER FOR THE PROVISION OF INTERNAL AUDIT SERVICE - Caledonia Housing Association Group invites tenders for the provision of internal audit services to the Group for an initial period of three years (with the option to extend for up to a further two years depending upon performance). Caledonia Housing Association was formed on 1st October 2011 by a merger of the former Servite and Perthshire Housing Associations The Group currently comprises Caledonia Housing Association, as the parent organisation, and Cordale Housing Association, which joined as a constitutional partner in 2014. The Group has grown over recent years through three transfers of engagement, acquiring the assets of the former Antonine, Bellsmyre, and Faifley housing associations in 2018, 2020 and 2022 respectively. It now operates in 8 local authority areas across Tayside, Fife, the Highlands, West and East Dunbartonshire owning over 5,700 properties for social rent, which generates a Group annual turnover of approximately GBP37 million for the 2022/23 financial year. The Group is classed as being a systemically important landlord by the Scottish Housing Regulator due to its size and development programme The Group is required to work within the regulatory framework set out by the Scottish Housing Regulator (2019). This includes a requirement to have an internal audit function. The responsibility for ensuring the Group meets the regulatory requirements rests with the Caledonia Housing Association Management Board, and the Cordale Housing Association Management Committee. The work of these two governing bodies is supported by a Group Audit and Risk Management Committee that has a specific role in developing and implementing comprehensive internal audit arrangements. Internal Audit is required to provide assurance to the governing bodies on the systems of internal controls for the Group across its full range of functions and activities.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000763481-2024-08-20T00:00:00Z",
"date": "2024-08-20T00:00:00Z",
"ocid": "ocds-r6ebe6-0000763481",
"initiationType": "tender",
"parties": [
{
"id": "org-102",
"name": "Caledonia Housing Association",
"identifier": {
"legalName": "Caledonia Housing Association"
},
"address": {
"streetAddress": "Suite 4 Saltire House, 3 Whitefriars Crescent",
"locality": "Perth",
"region": "UKM",
"postalCode": "PH2 0PA"
},
"contactPoint": {
"email": "samuel.zachariah@caledoniaha.co.uk",
"telephone": "+44 8006781228",
"url": "https://www.publiccontractsscotland.gov.uk/"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.caledoniaha.co.uk"
}
},
{
"id": "org-103",
"name": "Caledonia housing association Ltd",
"identifier": {
"legalName": "Caledonia housing association Ltd"
},
"address": {
"streetAddress": "Suite 4, Saltire House",
"locality": "Perth",
"postalCode": "PH2 0PA"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-191",
"name": "Caledonia Housing Association",
"identifier": {
"legalName": "Caledonia Housing Association"
},
"address": {
"streetAddress": "Suite 4 Saltire House, 3 Whitefriars Crescent",
"locality": "Perth",
"region": "UKM",
"postalCode": "PH2 0PA"
},
"contactPoint": {
"name": "Samuel Zachariah",
"email": "samuel.zachariah@caledoniaha.co.uk",
"telephone": "+44 8006781228",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.caledoniaha.co.uk"
}
},
{
"id": "org-239",
"name": "Henderson Loggie",
"identifier": {
"legalName": "Henderson Loggie"
},
"address": {
"streetAddress": "The Vision Building, 20 Greenmarket",
"locality": "Dundee",
"region": "UKM",
"postalCode": "DD1 4QB"
},
"contactPoint": {
"telephone": "+44 1382200055"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
},
{
"id": "org-193",
"name": "Caledonia housing association Ltd",
"identifier": {
"legalName": "Caledonia housing association Ltd"
},
"address": {
"streetAddress": "Suite 4, Saltire House,",
"locality": "Perth",
"postalCode": "PH2 OPA"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Caledonia Housing Association",
"id": "org-191"
},
"tender": {
"id": "2404IA",
"title": "INVITATION TO TENDER FOR THE PROVISION OF INTERNAL AUDIT SERVICE",
"description": "Caledonia Housing Association Group invites tenders for the provision of internal audit services to the Group for an initial period of three years (with the option to extend for up to a further two years depending upon performance). Caledonia Housing Association was formed on 1st October 2011 by a merger of the former Servite and Perthshire Housing Associations The Group currently comprises Caledonia Housing Association, as the parent organisation, and Cordale Housing Association, which joined as a constitutional partner in 2014. The Group has grown over recent years through three transfers of engagement, acquiring the assets of the former Antonine, Bellsmyre, and Faifley housing associations in 2018, 2020 and 2022 respectively. It now operates in 8 local authority areas across Tayside, Fife, the Highlands, West and East Dunbartonshire owning over 5,700 properties for social rent, which generates a Group annual turnover of approximately GBP37 million for the 2022/23 financial year. The Group is classed as being a systemically important landlord by the Scottish Housing Regulator due to its size and development programme The Group is required to work within the regulatory framework set out by the Scottish Housing Regulator (2019). This includes a requirement to have an internal audit function. The responsibility for ensuring the Group meets the regulatory requirements rests with the Caledonia Housing Association Management Board, and the Cordale Housing Association Management Committee. The work of these two governing bodies is supported by a Group Audit and Risk Management Committee that has a specific role in developing and implementing comprehensive internal audit arrangements. Internal Audit is required to provide assurance to the governing bodies on the systems of internal controls for the Group across its full range of functions and activities.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "79212200",
"scheme": "CPV"
},
{
"id": "79212000",
"scheme": "CPV"
},
{
"id": "79212100",
"scheme": "CPV"
},
{
"id": "79200000",
"scheme": "CPV"
},
{
"id": "79212300",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Across Scotland"
},
"deliveryAddresses": [
{
"region": "UKM"
},
{
"region": "UKM"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 125000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
"tenderPeriod": {
"endDate": "2024-05-13T17:00:00Z"
},
"awardPeriod": {
"startDate": "2024-05-14T10:00:00Z"
},
"documents": [
{
"id": "APR502860",
"documentType": "contractNotice",
"title": "INVITATION TO TENDER FOR THE PROVISION OF INTERNAL AUDIT SERVICE",
"description": "Caledonia Housing Association Group invites tenders for the provision of internal audit services to the Group for an initial period of three years (with the option to extend for up to a further two years depending upon performance). Caledonia Housing Association was formed on 1st October 2011 by a merger of the former Servite and Perthshire Housing Associations The Group currently comprises Caledonia Housing Association, as the parent organisation, and Cordale Housing Association, which joined as a constitutional partner in 2014. The Group has grown over recent years through three transfers of engagement, acquiring the assets of the former Antonine, Bellsmyre, and Faifley housing associations in 2018, 2020 and 2022 respectively. It now operates in 8 local authority areas across Tayside, Fife, the Highlands, West and East Dunbartonshire owning over 5,700 properties for social rent, which generates a Group annual turnover of approximately GBP37 million for the 2022/23 financial year. The Group is classed as being a systemically important landlord by the Scottish Housing Regulator due to its size and development programme The Group is required to work within the regulatory framework set out by the Scottish Housing Regulator (2019). This includes a requirement to have an internal audit function. The responsibility for ensuring the Group meets the regulatory requirements rests with the Caledonia Housing Association Management Board, and the Cordale Housing Association Management Committee. The work of these two governing bodies is supported by a Group Audit and Risk Management Committee that has a specific role in developing and implementing comprehensive internal audit arrangements. Internal Audit is required to provide assurance to the governing bodies on the systems of internal controls for the Group across its full range of functions and activities.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502860",
"format": "text/html"
},
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "APR502860-1",
"title": "Invitation to Tender Section A",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR502860&idx=1",
"datePublished": "2024-04-11T13:05:40Z",
"dateModified": "2024-04-11T13:05:40Z",
"format": "application/pdf"
},
{
"id": "APR502860-2",
"title": "Invitation to Tender Section B",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR502860&idx=2",
"datePublished": "2024-04-11T13:05:40Z",
"dateModified": "2024-04-11T13:05:40Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "APR502860-3",
"title": "Appendix 1- Commercial Pricing Schedule",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR502860&idx=3",
"datePublished": "2024-04-11T13:05:40Z",
"dateModified": "2024-04-11T13:05:40Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "AUG512393",
"documentType": "awardNotice",
"title": "INVITATION TO TENDER FOR THE PROVISION OF INTERNAL AUDIT SERVICE",
"description": "Caledonia Housing Association Group invites tenders for the provision of internal audit services to the Group for an initial period of three years (with the option to extend for up to a further two years depending upon performance). Caledonia Housing Association was formed on 1st October 2011 by a merger of the former Servite and Perthshire Housing Associations The Group currently comprises Caledonia Housing Association, as the parent organisation, and Cordale Housing Association, which joined as a constitutional partner in 2014. The Group has grown over recent years through three transfers of engagement, acquiring the assets of the former Antonine, Bellsmyre, and Faifley housing associations in 2018, 2020 and 2022 respectively. It now operates in 8 local authority areas across Tayside, Fife, the Highlands, West and East Dunbartonshire owning over 5,700 properties for social rent, which generates a Group annual turnover of approximately GBP37 million for the 2022/23 financial year. The Group is classed as being a systemically important landlord by the Scottish Housing Regulator due to its size and development programme The Group is required to work within the regulatory framework set out by the Scottish Housing Regulator (2019). This includes a requirement to have an internal audit function. The responsibility for ensuring the Group meets the regulatory requirements rests with the Caledonia Housing Association Management Board, and the Cordale Housing Association Management Committee. The work of these two governing bodies is supported by a Group Audit and Risk Management Committee that has a specific role in developing and implementing comprehensive internal audit arrangements. Internal Audit is required to provide assurance to the governing bodies on the systems of internal controls for the Group across its full range of functions and activities.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512393",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "The successful bidder will be required to provide internal audit services that are performed in accordance with the appropriate professional auditing practices and meet the Group's requirements. Furthermore, the successful bidder will be required to comply with the relevant Code of Audit Practice, and all other relevant legislative and regulatory requirements; and act in furtherance of compliance with the Scottish Housing Regulator's Standards of Governance & Financial Management. The strategic internal audit plan for 2024/25 and 2025/26, envisages audits being carried out on topics including: a) Organisational reputation, in the context of publicity and communications, and health and safety b) Wider organisational issues including, risk management, complaints management, environmental sustainability, and equality, diversity and inclusion. c) Housing services including tenant participation, anti-social behaviour, reactive repairs, and service charges d) Asset Management issues and activities including asset management strategy, gas safety and lifts, electrical and fire safety e) People issues with reference to staff development and workforce planning f) Financial issues, and in particular budgetary control and financial reporting, and procurement. g) Information and IT matters and in particular network arrangements and disaster recovery, and IT controls. The internal audit plan is subject to change in light of any changes in the risk environment within which the Group operates. In addition, the successful bidder may be asked to undertake ad-hoc reviews in response to any operational issues arising that impact on the Group's services or activities. The Group is also seeking a Strategic Partner/s who can develop the current service to promote sustainability and community benefits to its local communities.",
"status": "complete",
"value": {
"amount": 125000,
"currency": "GBP"
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "24 months optional extension subject to satisfactory performance."
}
}
],
"bidOpening": {
"date": "2024-05-14T10:00:00Z",
"address": {
"streetAddress": "Online"
},
"description": "Procurement Lead and the Governance Manager"
},
"contractTerms": {
"hasElectronicPayment": true
},
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Bidders are required to provide proof of membership with relevant professional bodies in their response to the online SPD document"
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "79212200",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "Next contract Notice will be in 2029"
}
},
"language": "EN",
"description": "(SC Ref:775629)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000763481"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000763481"
}
],
"noticetype": "PCS Notice - Website Contract Award Notice",
"awards": [
{
"id": "CAL2401",
"suppliers": [
{
"id": "org-239",
"name": "Henderson Loggie"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "CAL2401",
"awardID": "CAL2401",
"status": "active",
"value": {
"amount": 87120,
"currency": "GBP"
},
"dateSigned": "2024-07-29T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "615",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "616",
"measure": "smeBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "617",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "618",
"measure": "foreignBidsFromNonEU",
"value": 3,
"relatedLot": "1"
},
{
"id": "619",
"measure": "electronicBids",
"value": 3,
"relatedLot": "1"
}
]
}
}