Award of A4 Accounts Payable Officer

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000764102-2024-05-22T12:35:47Z",
    "date": "2024-05-22T12:35:47Z",
    "ocid": "ocds-r6ebe6-0000764102",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "National Galleries of Scotland",
            "address": {
                "streetAddress": "National Galleries of Scotland",
                "locality": "Edinburgh",
                "postalCode": "EH4 3DS"
            },
            "contactPoint": {
                "name": "Estates",
                "telephone": "+44 1316246374",
                "url": "http://www.nationalgalleries.org"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-2",
            "name": "Turner & Townsend Project Management Ltd",
            "address": {
                "streetAddress": "Atria One ,Level 2",
                "locality": "Edinburgh",
                "postalCode": "EH3 8EX"
            },
            "contactPoint": {
                "name": "Rebecca Stuart"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-3",
            "name": "MediaCom",
            "address": {
                "streetAddress": "1 Rennies Isle",
                "locality": "Edinburgh",
                "postalCode": "EH6 6QA"
            },
            "contactPoint": {
                "name": "Kirsty Anderson"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-4",
            "name": "Clackmannanshire Council",
            "address": {
                "streetAddress": "Kilncraigs",
                "locality": "Alloa",
                "postalCode": "FK10 1EB"
            },
            "contactPoint": {
                "name": "Economic Development",
                "email": "mmuirhead@clacks.gov.uk",
                "telephone": "+44 1259450000",
                "url": "http://www.clacks.gov.uk/business/corporateprocurementprocess/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-5",
            "name": "Triage Central Limited",
            "address": {
                "streetAddress": "Earlsgate House",
                "locality": "Stirling",
                "postalCode": "FK8 2HE"
            },
            "contactPoint": {
                "name": "Bid Writer"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-6",
            "name": "ENABLE Scotland",
            "address": {
                "streetAddress": "INSPIRE House",
                "locality": "Lanarkshire",
                "postalCode": "ML1 4UF"
            },
            "contactPoint": {
                "name": "Nicky Neilson"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-7",
            "name": "Positive Qualities Ltd",
            "address": {
                "streetAddress": "2 Melville Street",
                "locality": "Falkirk",
                "postalCode": "FK1 1HZ"
            },
            "contactPoint": {
                "name": "Liz Hoskin"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-8",
            "name": "LOWMAC ALLOYS",
            "address": {
                "streetAddress": "UNIT22 OLDHALL WEST IND EST",
                "locality": "IRVINE",
                "postalCode": "KA11 5AR"
            },
            "contactPoint": {
                "name": "kenny smith"
            },
            "roles": [
                "supplier"
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        },
        {
            "id": "org-9",
            "name": "Ferguslie Park Housing Association Ltd",
            "address": {
                "streetAddress": "The New Tannahill Centre",
                "locality": "Paisley",
                "postalCode": "PA3 1NT"
            },
            "contactPoint": {
                "name": "Head of Operations",
                "telephone": "+44 1418874053",
                "faxNumber": "+44 1418421333",
                "url": "http://www.fpha.org.uk/"
            },
            "roles": [
                "buyer"
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        },
        {
            "id": "org-10",
            "name": "CCG (Scotland) Ltd",
            "address": {
                "streetAddress": "1 Cambuslang Road",
                "locality": "Glasgow",
                "postalCode": "G32 8NB"
            },
            "contactPoint": {
                "name": "Darren McCann"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-11",
            "name": "Forestry and Land Scotland",
            "address": {
                "streetAddress": "Aberfoyle Office",
                "locality": "Stirling",
                "postalCode": "FK8 3UX"
            },
            "contactPoint": {
                "name": "Woodland Creation Forester",
                "email": "procurement.central@forestryandland.gov.scot",
                "telephone": "+44 3000676000",
                "url": "http://forestryandland.gov.scot"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-12",
            "name": "DFFC LTD",
            "address": {
                "streetAddress": "GROAN FARM",
                "locality": "PERTH",
                "postalCode": "PH1 3TQ"
            },
            "contactPoint": {
                "name": "ALISTAIR FISHER"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-13",
            "name": "Scottish Forestry",
            "address": {
                "streetAddress": "Woodlands",
                "locality": "Dingwall",
                "postalCode": "IV15 9XB"
            },
            "contactPoint": {
                "name": "Highland and Islands Conservancy",
                "email": "karen.wilks@forestry.gov.scot",
                "telephone": "+443000676950"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-14",
            "name": "ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD",
            "address": {
                "streetAddress": "Unit 8 Nevis Bank Industrial",
                "locality": "Fort William",
                "postalCode": "PH33 6RT"
            },
            "contactPoint": {
                "name": "Allan Ingram"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-15",
            "name": "Scottish Government",
            "address": {
                "streetAddress": "Victoria Quay",
                "locality": "Edinburgh",
                "postalCode": "Eh6 6QQ"
            },
            "contactPoint": {
                "name": "Procurement Services Division",
                "email": "michael.brydon@gov.scot",
                "telephone": "+44 1312443619",
                "url": "http://www.scotland.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-16",
            "name": "Wellside Research Ltd",
            "address": {
                "streetAddress": "20 Kerr Loan",
                "locality": "Haddington",
                "postalCode": "EH41 3DZ"
            },
            "contactPoint": {
                "name": "Elaine Wilson-Smith"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-17",
            "name": "Partners in Advocacy",
            "address": {
                "streetAddress": "Offices 1 & 2, Strathclyde Business Centre",
                "locality": "GLASGOW",
                "postalCode": "G40 4JD"
            },
            "contactPoint": {
                "name": "Robert McKay"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-18",
            "name": "East Dunbartonshire Council",
            "address": {
                "streetAddress": "Civic & Corporate Headquarters",
                "locality": "Kirkintilloch",
                "postalCode": "G66 1TJ"
            },
            "contactPoint": {
                "name": "Corporate Procurement",
                "email": "Richard.Horbury@eastdunbarton.gov.uk",
                "telephone": "+443001234510",
                "url": "http://www.eastdunbarton.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-19",
            "name": "Jeremy Benn Associates Limited",
            "address": {
                "streetAddress": "1 Broughton Park",
                "locality": "Skipton",
                "postalCode": "BD23 3FD"
            },
            "contactPoint": {
                "name": "Yvonne Edmondson"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-20",
            "name": "East Lothian Council",
            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "postalCode": "EH41 3HA"
            },
            "contactPoint": {
                "name": "Procurement",
                "telephone": "+44 1620827827",
                "url": "http://www.eastlothian.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-21",
            "name": "KOMPAN Limited",
            "address": {
                "streetAddress": "5 Dunlop Square",
                "locality": "Livingston",
                "postalCode": "EH54 8SB"
            },
            "contactPoint": {
                "name": "Kathryn Moultrie"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-22",
            "name": "Proludic Ltd",
            "address": {
                "streetAddress": "The Play Hub, 3 Bradmore Business Park",
                "locality": "Nottingham",
                "postalCode": "NG11 6QA"
            },
            "contactPoint": {
                "name": "Angela Bradshaw"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-23",
            "name": "Harper Macleod LLP",
            "address": {
                "streetAddress": "The Ca'd'oro",
                "locality": "Glasgow",
                "postalCode": "G1 3PE"
            },
            "contactPoint": {
                "name": "Martin Darroch",
                "email": "tenders@harpermacleod.co.uk"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-24",
            "name": "Perth & Kinross Council",
            "address": {
                "streetAddress": "2 High Street",
                "locality": "Perth",
                "postalCode": "PH1 5PH"
            },
            "contactPoint": {
                "name": "CDS - Council Tax",
                "telephone": "+44 1738475000",
                "url": "http://www.pkc.gov.uk"
            },
            "roles": [
                "buyer"
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        },
        {
            "id": "org-25",
            "name": "Stirling Park LLP",
            "address": {
                "streetAddress": "24 Blythswood Square",
                "locality": "Glasgow",
                "postalCode": "G2 4BG"
            },
            "contactPoint": {
                "name": "Luke Fowler"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-26",
            "name": "West Dunbartonshire Council",
            "address": {
                "streetAddress": "16 Church Street",
                "locality": "Dumbarton",
                "postalCode": "G82 1QL"
            },
            "contactPoint": {
                "name": "Corporate Services",
                "telephone": "+44 1389737000",
                "url": "http://www.west-dunbarton.gov.uk/business/suppliers/procurement/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-27",
            "name": "Walker Love",
            "address": {
                "streetAddress": "16 Royal Exchange Square",
                "locality": "Glasgow",
                "postalCode": "G1 3AB"
            },
            "contactPoint": {
                "name": "CHRIS BELL"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-28",
            "name": "Registers of Scotland",
            "address": {
                "streetAddress": "Meadowbank House",
                "locality": "Edinburgh",
                "postalCode": "EH8 7AU"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "Kelly.Fallon@ros.gov.uk",
                "telephone": "+44 1314793610",
                "url": "http://www.ros.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-29",
            "name": "Venesky Brown Ltd",
            "address": {
                "streetAddress": "4a Rutland Square",
                "locality": "Edinburgh",
                "postalCode": "EH1 2AS"
            },
            "contactPoint": {
                "name": "Chris Wallis"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-30",
            "name": "Venesky-Brown Recruitment",
            "address": {
                "streetAddress": "4A Rutland Square",
                "locality": "Edinburgh",
                "postalCode": "EH1 2AS"
            },
            "contactPoint": {
                "name": "Hannah Densham",
                "email": "hannahd@venesky-brown.co.uk"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "name": "Scottish Government",
        "id": "org-15"
    },
    "tender": {
        "id": "tender-767307",
        "title": "Award of A4 Accounts Payable Officer",
        "description": "One A4 Accounts Payable Officer is required to join the Financial Operations Division within the Financial Management Directorate.The Accounts Payable, Compliance and Vendor Maintenance Branch is one of three branches in Financial Operations Division, in Financial Management Directorate. Financial Operations Division is responsible for the operation, support and development of the corporate Scottish Government finance system, SEAS (Oracle Financials), and a number of smaller systems, and provision of related services.The Accounts Payable and Vendor Maintenance Branch consists of three teams, and there will be the opportunity to work flexibly depending on workloads. The branch works in a fast paced environment, to help deliver the 2008 Ministerial commitment to pay all suppliers within 10 working days.The Branch is responsible for invoice processing, dealing with non-compliant invoices, remittance/ payment queries and management of vendors on SEAS and PECOS. The branch has fifteen staff headed by a C1.Main duties1. Ensure all invoices and credit notes received are registered/processed within 2 working days2. Process invoices in accordance with the requirements to achieve the Ministerial 10 day payment target3. Ensure compliance with all audit requirements, in particular the treatment of copy invoices ensuring that supplier statements are obtained as confirmation of non-payment4. Ensure that non-compliant invoices have the correct holds and distributions applied and when matching ensure that those holds are lifted and the invoice status is validated5 .Advise internal and external stakeholders on any payment queries via our Accounts Payable mailbox or through our iFIX system.6. Prioritise and organise accounts payable tasks in a changing environment to ensure that strong payment performance is achieved7. Build and maintain good customer service and working relationships across the Scottish Government community to ensure that accounts payable processes are understood and followed accurately and timeously.8. Use current and future Scottish Government finance systems to manage and process information and assist in its storage, retrieval and presentation.Normal place of work will be Victoria Quay in Edinburgh.",
        "procurementMethod": "direct",
        "procurementMethodDetails": "The contract is awarded to a single supplier without competition.",
        "mainProcurementCategory": "services",
        "additionalClassifications": [
            {
                "id": "79620000",
                "description": "Supply services of personnel including temporary staff",
                "scheme": "CPV"
            }
        ]
    },
    "awards": [
        {
            "id": "awd-1",
            "value": {
                "amount": 10769,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "org-30",
                    "name": "Venesky-Brown Recruitment"
                }
            ],
            "items": [
                {
                    "id": "awditem-1",
                    "description": "One A4 Accounts Payable Officer is required to join the Financial Operations Division within the Financial Management Directorate.The Accounts Payable, Compliance and Vendor Maintenance Branch is one of three branches in Financial Operations Division, in Financial Management Directorate. Financial Operations Division is responsible for the operation, support and development of the corporate Scottish Government finance system, SEAS (Oracle Financials), and a number of smaller systems, and provision of related services.The Accounts Payable and Vendor Maintenance Branch consists of three teams, and there will be the opportunity to work flexibly depending on workloads. The branch works in a fast paced environment, to help deliver the 2008 Ministerial commitment to pay all suppliers within 10 working days.The Branch is responsible for invoice processing, dealing with non-compliant invoices, remittance/ payment queries and management of vendors on SEAS and PECOS. The branch has fifteen staff headed by a C1.Main duties1. Ensure all invoices and credit notes received are registered/processed within 2 working days2. Process invoices in accordance with the requirements to achieve the Ministerial 10 day payment target3. Ensure compliance with all audit requirements, in particular the treatment of copy invoices ensuring that supplier statements are obtained as confirmation of non-payment4. Ensure that non-compliant invoices have the correct holds and distributions applied and when matching ensure that those holds are lifted and the invoice status is validated5 .Advise internal and external stakeholders on any payment queries via our Accounts Payable mailbox or through our iFIX system.6. Prioritise and organise accounts payable tasks in a changing environment to ensure that strong payment performance is achieved7. Build and maintain good customer service and working relationships across the Scottish Government community to ensure that accounts payable processes are understood and followed accurately and timeously.8. Use current and future Scottish Government finance systems to manage and process information and assist in its storage, retrieval and presentation.Normal place of work will be Victoria Quay in Edinburgh."
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "awd-1",
            "awardID": "awd-1",
            "status": "active"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "identifier": "ocds-r6ebe6-0000686593"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 4
            }
        ]
    },
    "noticetype": "PCS Notice - Quick Quote Award"
}