Notice Information
Notice Title
Insurance Claims Management System
Notice Description
The Council's Finance and Resources Service are seeking to procure a new insurance claims management system to hold insurance policy information and manage the reporting, recording, processing and overall management of all related insurance claims received by the Council and its associated bodies.
Lot Information
Lot 1
The Council's Finance and Resources Service are seeking to procure a new insurance claims management system to hold insurance policy information and manage the reporting, recording, processing and overall management of all related insurance claims received by the Council and its associated bodies. Three systems are currently being used to support claims management (Outlook, an MS Access database and the corporate records management system). The MS Access database is still functional. However, it does not enable effective workflow and is limited in respect of reporting functionality. Having to work across three channels with little to no interaction between them is at best resource intensive and at worst, totally inefficient. The aim is to replace the current set up with a single integrated system. Data migration of historic information and records will be required as we need to maintain a 10 year claims profile history to support future insurance tenders. The Council's Risk Manager has drafted a comprehensive list of requirements which detail the mandatory and desirable functionality the Council needs in a new insurance claims management system which will be included in the tender documentation. The Council seeks to conduct a below GPA threshold open tender to award this Contract. 3. It is anticipated that the contract will commence on the 1st August 2024 and will expire on the 31st July 2029 with the option to extend the Contract for 3 years until no later than 31st July 2032, plus an additional 2 year extension thereafter until no later than 31st July 3034. Any extension will be at the sole discretion of the Council.
Renewal: Two extensions at sole discretion of the Council. 1st extension for 3 years. 2nd extension for a further 2 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000764492
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL508865
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
66 - Financial and insurance services
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48100000 - Industry specific software package
66517300 - Risk management insurance services
72222300 - Information technology services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £71,985 Under £100K
Notice Dates
- Publication Date
- 2 Jul 20242 years ago
- Submission Deadline
- 21 May 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 14 Jun 20242 years ago
- Contract Period
- 1 Aug 2024 - 30 Sep 2029 Over 5 years
- Recurrence
- If both extension periods are utilised, a new procurement would commence in 2033
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Renfrewshire Council
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- PAISLEY
- Postcode
- PA1 1JB
- Postcode Area
- Paisley
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
- Delivery Location
- TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
-
- Local Authority
- Renfrewshire
- Electoral Ward
- Paisley East and Central
- Westminster Constituency
- Paisley and Renfrewshire South
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR503755
Insurance Claims Management System - The Council's Finance and Resources Service are seeking to procure a new insurance claims management system to hold insurance policy information and manage the reporting, recording, processing and overall management of all related insurance claims received by the Council and its associated bodies. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL508865
Insurance Claims Management System - The Council's Finance and Resources Service are seeking to procure a new insurance claims management system to hold insurance policy information and manage the reporting, recording, processing and overall management of all related insurance claims received by the Council and its associated bodies.
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.