Provision of Winter Roads Forecasting (Tayside and North East Scotland)

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                "id": "AUG513059",
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                "title": "Provision of Winter Roads Forecasting (Tayside and North East Scotland)",
                "description": "The Purchasers operate a weather maintenance program which relies on Winter Roads Weather Forecasting Bureau and Associated Services to be provided for their weather monitoring stations. This Contract will provide the Purchasers with a mechanism to make gritting decisions throughout the winter season. In turn, this allows the Purchasers to discharge their duties under the Roads (Scotland) Act 1984 and is considered an essential service that must be provided. The Bureau Services providers gathers data using loggers, then transfers info to Forecaster and Forecaster returns forecast to the Bureau Services provider. The Bureau Services provider shares the data/forecast info/alerts with the Purchasers via web application.",
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                "description": "The Purchasers operate a weather maintenance program which relies on Winter Roads Weather Forecasting Bureau and Associated Services to be provided for the Council's their weather monitoring stations. This Contract will provide the Purchasers with a mechanism to make gritting decisions throughout the winter season. In turn, this allows the Purchasers to discharge their duties under the Roads (Scotland) Act 1984 and is considered an essential service that must be provided. The Bureau Services providers gathers data using loggers, then transfers info to Forecaster and Forecaster returns forecast to the Bureau Services provider. The Bureau Services provider shares the data/forecast info/alerts with the Purchasers via web application.",
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            "performanceTerms": "Staff (including sub-contractor staff) directly involved in the delivery of the Contract, must be paid at least the real Living Wage. The Scottish Public Sector considers the payment of the real Living Wage to be a significant indicator of an employer's commitment to fair work practices and that payment of the real Living Wage is one of the clearest ways an employer can demonstrate that it takes a positive approach to its workforce. The real Living Wage is a rate of pay which applies to all employees aged 18 and above and is sufficient to ensure that the recipient may enjoy an acceptable standard of living. There are two rates of the real Living Wage: the UK wide rate and the London rate. The rates are announced annually by the Living Wage Foundation."
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                    "description": "The Purchasers require a robust 'forecaster intervened' Winter Roads Weather Forecasting service supplied by an established and recognised weather forecasting company with appropriate skills, experience and resource to undertake the exacting requirements of the Purchaser (as opposed to automated service content). The Forecasting Service Provider must have a proven track record in providing accurate Winter Roads Weather Forecasts for sites in a similar topographical area (Note: geographical area of Perth & Kinross, Dundee, Angus, Aberdeen City and Shire, Moray and Highland) All text should be specific to the Purchaser(s) geographic area and be produced by a qualified 'roads' meteorologist and not generated automatically from a computer."
                },
                {
                    "type": "economic",
                    "description": "The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability. It is recommended that Tenderers review their own Score check score in advance of submitting a Tender Submission. Where the Tenderer does not have a Score check score, or where the Tenderer does not consider that the Score check score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability. Where the Tenderer is under no obligation to publish accounts and therefore does not have a Score check score, they must provide their audited financial accounts for the previous 2 years as part of their SPD Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size. As an alternative to the above requirement but only for bidders who started trading less than 3 years prior to the return date for the Tender response set out below, those bidders must demonstrate adequate financial capacity for the Contract by the following evidence: A business plan for a minimum 3-year trading period setting out projected annual average turnover; audited or unaudited (if the company has no legal audit requirement) accounts for any years trading to date, and letter of support for the bidder's bank setting out the level of financial support available to the business from the bank and for how long that is available. A bank letter of support should explain the amount and duration of financial support made available to the business by the bank and what information, such as a business plan for the period 01/04/2024 - 31/03/2027, was considered by the bank in deciding to make that support available. These are matters of fact not opinion so should be able to be given by any bank on the authority of their customer. It must be understood, however, that the sufficiency or otherwise of the bank letter can only be judged after submission and assessment of all Questionnaire responses so the provision of as much information as possible is encouraged. All of this information must be in terms entirely satisfactory to the Purchasing Authority. We reserve the right (but are not obliged) to seek additional clarification and/or supporting information from or about the bidder to satisfy us in this regard, for example, a bank reference. Where a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, Tenderers should provide a statement that they commit to obtaining a parent company guarantee in the form attached in the Standard Documents Parent Company Guarantee. Where a consortium bid is received, the Score check score of each consortium member shall be assessed and each must achieve a Score check score of 35 or above. Where a sub-contractor material to the performance of the Contract or where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, the Tenderer may be required to confirm that the sub-contractor(s) has a Score check score of 35 or above The Council reserves the right to request one copy of all sub-contractor last 3 financial years' audited accounts and details of significant changes since the last financial year end.",
                    "minimum": "The Supplier shall have in force and shall require any sub-contractor to have in force: (a) employer's liability insurance in accordance with any legal requirements for the time being in force but covering at least all employers' liability matters which are the subject of indemnities or compensation obligations under these Conditions in the sum of not less than 10 million GBP for any one incident, unless otherwise agreed by the Purchaser in writing, and (b) public liability insurance for such sum and range of cover as the Supplier deems to be appropriate but covering at least all matters which are the subject of indemnities or compensation obligations under these Conditions in the sum of not less than 10 million GBP for any one incident and unlimited in total, unless otherwise agreed by the Purchaser in writing. (c) professional indemnity insurance for such sums and range of cover as the Supplier deems to be appropriate but covering at least all the professional indemnity matters which are the subject of indemnities or compensation obligations under these Conditions in the sum of not less than 5 million GBP for any one incident, unless otherwise agreed by the Purchaser in writing Public and Products insurance for each sum and range of cover as the Supplier deems to be appropriate but covering at least all matters which are the subject of indemnities or compensation obligations under these Conditions in the sum of not less than 5 million GBP for any one incident and unlimited in total, unless otherwise agreed by the Purchaser in writing."
                },
                {
                    "type": "technical",
                    "description": "The Purchasers require a robust 'forecaster intervened' Winter Roads Weather Forecasting service supplied by an established and recognised weather forecasting company with appropriate skills, experience and resource to undertake the exacting requirements of the Purchaser (as opposed to automated service content). The Forecasting Service Provider must have a proven track record in providing accurate Winter Roads Weather Forecasts for sites in a similar topographical area (Note: geographical area of Perth & Kinross, Dundee, Angus, Aberdeen City and Shire, Moray and Highland) All text should be specific to the Purchaser(s) geographic area and be produced by a qualified 'roads' meteorologist and not generated automatically from a computer."
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            "id": "71351600",
            "scheme": "CPV"
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        "hasRecurrence": true,
        "recurrence": {
            "description": "May 2027"
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        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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    "language": "EN",
    "description": "The Contract Awarding process will only be undertaken where firm commitment to proceed has been given by 4 out of the 7 Participating Partners. The Forecaster must do both types of Forecasting (Domain based and Route Based). Tender Clarification (a session online) for Bidders can be held during the tender open period if there is demand for this. The Session will be noted and the note published in the Additional Information Section of this Notice. Tenderers must advise by 7 June 2024. Contact Named Contract mentioned at the Start of This Notice. Claire.Petrie@dundeecity.gov.uk. Full details of the Evaluation Criteria is contained in the ITT documentation. (which can be found in the Additional Documents Section of this Notice). (SC Ref:776520)",
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