Award

Prior Information Notice - Property Management Services Function

HIGHLANDS AND ISLANDS AIRPORTS LIMITED

This public procurement record has 5 releases in its history.

Award

28 Oct 2025 at 00:00

OJEU - F6 - Contract Award Notice (Utilities)
TenderUpdate

06 May 2025 at 00:00

OJEU - F14 - Corrigendum
TenderUpdate

16 Apr 2025 at 00:00

OJEU - F14 - Corrigendum
Tender

10 Mar 2025 at 00:00

OJEU - F5 - Contract Notice (Utilities)
Planning

29 May 2024 at 00:00

OJEU - F4 - Prior Information Notice (Utilities)
Summary of the contracting process

Highlands and Islands Airports Limited is progressing through the tender stage of procuring services for the "Property Management Services Function" across its 11 airports located throughout the UK, including Inverness, Wick John O'Groats, and Kirkwall. This process, initiated on 10th March 2025, operates under an open procedure, inviting electronic submissions, with bidding originally set to close on 6th May 2025, but the deadline has been extended to 20th May 2025 following clarifications on the notice. The procurement falls under the main category of services, as outlined by CPV code 70332200, and is governed by EU Directive 32014L0025. Organised by Highlands and Islands Airports Limited, headquartered at Inverness Airport, the contract requires the provision of a Computer Aided Facilities Management (CAFM) system to maintain infrastructure compliance and contract management.

This tender presents significant opportunities for businesses, particularly those involved in property management, facilities management, and IT systems, focusing on networked CAFM solutions. With potential for long-term growth, as the contract includes managing maintenance works and infrastructure compliance for 31 forthcoming tenders across various airports, small to medium enterprises (SMEs) with expertise in these areas may find substantial business opportunities. Additionally, the contract permits two 12-month extensions, potentially extending partnership duration while allowing for performance trend analysis and reporting, crucial for achieving high levels of customer satisfaction and compliance. Businesses with robust systems integration and asset management capabilities are well-positioned to benefit from this opportunity, promoting operational efficiency and innovation in infrastructure support.

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Notice Information

Notice Title

Prior Information Notice - Property Management Services Function

Notice Description

This is a Prior Information Notice (PIN) to inform the supply market of one of 31 forthcoming Infrastructure Maintenance Service Tenders across HIAL Airports/ Provision of a Property Management Function and CAFM system to ensure ongoing infrastructure compliance and term contract management, including provision and management of a CAFM System for HIAL staff and Contractors to utilise.

Lot Information

Lot 1

HIAL requires the provision of a Property Management Function and Computer Aided Facilities Management (CAFM) system to support the management of the Maintenance Contractors and Facilities Management supply chain to all 11 HIAL airports, largely consisting of a multitude of SME contractors with contracts of a varied size and nature. The overall purpose of the contract is to achieve high levels of performance and customer satisfaction, whilst ensuring compliance with relevant statutory and mandatory legislation. The service provider shall manage and coordinate HIAL's maintenance requirements and third party contractors, and engagement with internal stakeholders through the provision of the following services: - Programming and managing routine planned, remedial and reactive works provided by HIAL third party contractors; - Review direct instructions from the airport manager for reactive maintenance and issue instruction to third party contractors; - Provision of helpdesk function and CAFM system; - Transfer of HIAL asset data (in xls format) into the CAFM system; - Managing asset data input from contractors to populate the CAFM system; - Manage contractors work and report to HIAL (through CAFM); - Prepare scope for minor project tasks, get quotations from HIAL contractors, issue task order and manage contractor; - Data information management including reporting, auditing, trend analysis on supply chain performance; - Contract management support including production of performance reports and supporting supply chain review meetings where requested; - Provide asset inspection and reporting services to support HIAL in managing the maintenance and renewal regime of its buildings; - Reporting on supply chain performance to help ensure that all planned maintenance is done correctly and on time, reactive works are prioritised accordingly and completed timeously; - Reporting on asset performance to ensure compliance with all statutory and legal obligations (including Health & Safety); - Coordination of all maintenance activities. See attached PIN Document for more information on the background to requirement, scope, programme and next steps.

Renewal: 2 x 12 month extension periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000767775
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542193
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F6 - Contract Award Notice (Utilities)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

70332200 - Commercial property management services

72514000 - Computer facilities management services

79994000 - Contract administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,796,378 £1M-£10M

Notice Dates

Publication Date
28 Oct 20253 months ago
Submission Deadline
5 May 2025Expired
Future Notice Date
12 Jul 2024Expired
Award Date
24 Oct 20254 months ago
Contract Period
Not specified - Not specified
Recurrence
2028 or 2030

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HIGHLANDS AND ISLANDS AIRPORTS LIMITED
Contact Name
Not specified
Contact Email
procurement@hial.co.uk
Contact Phone
+44 1667462445

Buyer Location

Locality
INVERNESS
Postcode
IV2 7JB
Post Town
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands, TLM61 Caithness and Sutherland, and Ross and Cromarty, TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey, TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute, TLM64 Na h-Eileanan Siar, TLM65 Orkney Islands, TLM66 Shetland Islands, TLM71 Angus and Dundee City
Local Authority
Highland
Electoral Ward
Culloden and Ardersier
Westminster Constituency
Moray West, Nairn and Strathspey

Supplier Information

Number of Suppliers
1
Supplier Name

GRAHAM + SIBBALD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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