Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000768500-2024-11-21T00:00:00Z",
    "date": "2024-11-21T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000768500",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-55",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "email": "lorna.lennen@edinburgh.gov.uk",
                "telephone": "+44 1314693922",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-61",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-19",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Victoria Shanley",
                "email": "Victoria.Shanley@edinburgh.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-72",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Brodie Smithers",
                "email": "Brodie.Smithers@edinburgh.gov.uk",
                "telephone": "+44 1314693922"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ]
            }
        },
        {
            "id": "org-110",
            "name": "idverde Ltd",
            "identifier": {
                "legalName": "idverde Ltd"
            },
            "address": {
                "streetAddress": "Octavia House, Westwood Business Park, Westwood Way",
                "locality": "Coventry",
                "region": "UK",
                "postalCode": "CV4 8JP"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-111",
            "name": "Glendale Countryside Ltd",
            "identifier": {
                "legalName": "Glendale Countryside Ltd"
            },
            "address": {
                "streetAddress": "The Stables, , Duxbury Hall Road, Duxbury Park,",
                "locality": "Chorley",
                "region": "UKD47",
                "postalCode": "PR74AT"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-112",
            "name": "P1 Solutions Ltd",
            "identifier": {
                "legalName": "P1 Solutions Ltd"
            },
            "address": {
                "streetAddress": "7 Links Gardens Lane",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH6 7JQ"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-113",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-72"
    },
    "tender": {
        "id": "CT1341",
        "title": "Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement",
        "description": "The City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council's four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year. The service involves reactive work related to garden areas for the Council's empty properties and surrounding wider areas, covering: Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting. Estate Clearance: fly-tipping uplifts, litter picks, etc",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "71421000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90513000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90520000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh, City of"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 3000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2024-07-15T15:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-07-15T16:00:00Z"
        },
        "documents": [
            {
                "id": "JUN507354",
                "documentType": "contractNotice",
                "title": "Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement",
                "description": "The City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council's four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year. The service involves reactive work related to garden areas for the Council's empty properties and surrounding wider areas, covering: Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting. Estate Clearance: fly-tipping uplifts, litter picks, etc",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507354",
                "format": "text/html"
            },
            {
                "id": "JUN507354-1",
                "title": "CT1341 Garden Maintenance FA Instructions to Tenderers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507354&idx=1",
                "datePublished": "2024-06-12T16:05:08Z",
                "dateModified": "2024-06-12T16:05:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN507354-2",
                "title": "CT1341 Garden Maintenance FA Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507354&idx=2",
                "datePublished": "2024-06-12T16:05:08Z",
                "dateModified": "2024-06-12T16:05:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN507354-3",
                "title": "CT1341 Garden Maintenance FA Tenderer to Complete",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507354&idx=3",
                "datePublished": "2024-06-12T16:05:08Z",
                "dateModified": "2024-06-12T16:05:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN507354-4",
                "title": "CT1341 Garden Maintenance FA Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507354&idx=4",
                "datePublished": "2024-06-12T16:05:08Z",
                "dateModified": "2024-06-12T16:05:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN507354-5",
                "title": "CT1341 Garden Maintenance FA Form of Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507354&idx=5",
                "datePublished": "2024-06-12T16:05:08Z",
                "dateModified": "2024-06-12T16:05:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN507354-6",
                "title": "CT1341 Garden Maintenance FA Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507354&idx=6",
                "datePublished": "2024-06-12T16:05:08Z",
                "dateModified": "2024-06-12T16:05:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN507354-7",
                "title": "CT1341 Garden Maintenance FA SPD - for any sub-contractors",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507354&idx=7",
                "datePublished": "2024-06-12T16:05:08Z",
                "dateModified": "2024-06-12T16:05:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV518777",
                "documentType": "awardNotice",
                "title": "Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement",
                "description": "The City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council's four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year. The service involves reactive work related to garden areas for the Council's empty properties and surrounding wider areas, covering: Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting. Estate Clearance: fly-tipping uplifts, litter picks, etc",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV518777",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council's four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year. The service involves reactive work related to garden areas for the Council's empty properties and surrounding wider areas, covering: Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting. Estate Clearance: fly-tipping uplifts, litter picks, etc The appointed Service Providers will be required to: Respond to work orders raised by the Council's four locality housing teams Property Teams across Edinburgh, cantered on the city's Council housing stock and estates. Liaise with the four locality housing teams to clarify requirements, complete work orders, and handle payments using a Total Mobile solution. Provide a Contract Manager who will be available for on-site meetings with locality housing teams to review potential work, and discuss any ongoing concerns or issues related to performance, for both individual and group orders. Collaborate constructively with locality housing teams to deliver timely and high-quality services to Edinburgh's residents. Complete all requested works and services within specified timescales and to the stipulated standards. Comply with all relevant Health and Safety at Work Regulations for all works and services. Ensure that all equipment used for the contract is tested and certified according to the manufacturer's recommendations and applicable current legislation, in line with the Council's approved service provider code of conduct. Require that all operatives wear appropriate personal protective equipment and responsibly handle the removal of sharps, such as broken glass or used needles, using designated sharps boxes, which must be disposed of off-site at an appropriate refuse facility. Ensure that the service provider's representatives and operatives demonstrate courtesy and consideration towards residents and the public potentially impacted by the works. Appropriately Park service vehicles at work locations without obstructing roads, driveways, pavements, or causing general disruptions. Service providers are also responsible for arranging any necessary temporary parking permits for controlled parking zones (CPZs). Include any materials, works, and services not specifically mentioned but that are implied and deemed necessary for the satisfactory completion of the works and services.",
                "status": "complete",
                "value": {
                    "amount": 3000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance. The Estimated Value of 3M GBP relates to the whole 4 years of the Framework Agreement."
                }
            }
        ],
        "bidOpening": {
            "date": "2024-07-15T16:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The Service provider must: Be a registered Licensed Waste Carrier and hold a relevant authority waste carrier license."
                },
                {
                    "type": "economic",
                    "description": "SPD Question 4B.1 - Tenderers are required to provide their \"general\" annual turnover for the last two financial years in response to this question. SPD Question 4B.5 - Tenderers are required to confirm that they hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the specified types and levels of insurance. SPD Question 4B.6 - Tenderers are required to provide their Current ratio for Current Year and the Prior Year. The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities.",
                    "minimum": "SPD Question 4B.1 - Tenderers are required to have a minimum \"general\" annual turnover of GBP 1.4 million for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. SPD Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the following types and levels of insurance: a. Employers (Compulsory) Liability Insurance - GBP 5,000,000 b. Public Liability Insurance - GBP 10,000,000 Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition. SPD Question 4B.6 - The acceptable range for each financial ratio is greater than 1.20. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition."
                },
                {
                    "type": "technical",
                    "description": "SPD Question 4C.4(a) - Payment of the real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the Framework Agreement (including any agency or sub-contractor staff), at least the real Living Wage. SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the Framework Agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties. SPD Question 4C.7(a) - Response to Climate Change Emergency - Tenderers are required to provide evidence that their organisation is taking steps to build their awareness of the climate change emergency and provide details of how they have/will respond (to the climate change emergency). SPD Question 4C.7(b) - Compliance with LEZ - Tenderers are required to confirm that they (and any sub-contractor) will comply with the minimum emissions standards for Edinburgh's Low Emission Zone (and any other such related scheme, including those in Partner Organisation's locations) when delivering the specified services. SPD Question 4D.1 - Quality Assurance Schemes & Environmental Management - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. SPD Question 4D.1(2) - Disclosure - Staff who deliver regulated services to vulnerable adults or children and young people must have PVG clearance. Please refer to https://www.mygov.scot/disclosure-types/ for guidance.",
                    "minimum": "SPD Question 4C.4(a) - Payment of the real Living Wage - Where a Tenderer does not commit to pay any staff that at least the real Living Wage, the Council may exclude the Tenderer from the competition. SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Where a Tenderer does not commit to the inclusion of a prompt payment clause, the Council may exclude the Tenderer from the competition. SPD Question 4C.7(a) - Response to Climate Change Emergency - Where a Tenderer fails to demonstrate that it is taking steps to build awareness of the climate change emergency and reduce emissions, to the Council's satisfaction, the Council may exclude the Tenderer from the competition. SPD Question 4C.7(b) - Compliance with LEZ - Where a Tenderer does not commit to complying with this requirement, the Council may exclude the Tenderer from the competition. SPD Question 4D.1 - Quality Assurance Schemes & Environmental Management - Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition SPD Question 4D.1(2) - Disclosure - Where the Tenderer does not commit to obtaining Disclosure Checks for all relevant staff, the Council will exclude the Tenderer from the competition. Please indicate your organisations' intention to commit to this requirement."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 3
            }
        },
        "classification": {
            "id": "71421000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "48 months"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-20",
                "description": "Tender extension granted",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-07-15T15:00:00Z"
                        },
                        "newValue": {
                            "date": "2024-07-22T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2024-07-15T16:00:00Z"
                        },
                        "newValue": {
                            "date": "2024-07-22T13:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "(SC Ref:783548)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000768500"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000768500"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000768500"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CT1341",
            "suppliers": [
                {
                    "id": "org-110",
                    "name": "idverde Ltd"
                },
                {
                    "id": "org-111",
                    "name": "Glendale Countryside Ltd"
                },
                {
                    "id": "org-112",
                    "name": "P1 Solutions Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CT1341",
            "awardID": "CT1341",
            "status": "active",
            "value": {
                "amount": 2800000,
                "currency": "GBP"
            },
            "dateSigned": "2024-11-04T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-018219"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "183",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "184",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "185",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "186",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "187",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}