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Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement

The City of Edinburgh Council

This public procurement record has 3 releases in its history.

Award

21 Nov 2024 at 00:00

OJEU - F3 - Contract Award Notice
TenderUpdate

15 Jul 2024 at 01:00

OJEU - F14 - Corrigendum
Tender

12 Jun 2024 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The City of Edinburgh Council has completed the procurement process for the Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement under the contract ID CT1341. This initiative falls under the industry category of General Public Services and focuses on managing garden areas and empty homes across Edinburgh citywide through four locality housing teams. The process utilized an open procurement method, and the contract was officially signed on 4th November 2024 with a total value of £2,800,000. The award notice was published on 21st November 2024, highlighting the contract award to suppliers idverde Ltd, Glendale Countryside Ltd, and P1 Solutions Ltd, with the project primarily located in Edinburgh, UKM75 region.

This framework agreement presents lucrative opportunities for businesses specializing in garden and estate maintenance, groundworks, and minor landscaping activities. By participating, businesses can potentially secure substantial projects involving grass tidying, minor hard landscaping, small-scale fencing, hedge and tree cutting, estate clearance, and handling of fly-tipping and litter. Enterprises both large and SMEs, particularly those headquartered in or around the Edinburgh region, are well-suited for this tender due to the local nature of the work and the Council's emphasis on timely response and high-quality delivery. Adherence to health and safety standards, prompt project execution within stipulated timelines, and compliance with environmental regulations will be critical for successful engagement and growth in this framework agreement.

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Notice Information

Notice Title

Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement

Notice Description

The City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council's four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year. The service involves reactive work related to garden areas for the Council's empty properties and surrounding wider areas, covering: Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting. Estate Clearance: fly-tipping uplifts, litter picks, etc

Lot Information

Lot 1

The City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council's four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year. The service involves reactive work related to garden areas for the Council's empty properties and surrounding wider areas, covering: Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting. Estate Clearance: fly-tipping uplifts, litter picks, etc The appointed Service Providers will be required to: Respond to work orders raised by the Council's four locality housing teams Property Teams across Edinburgh, cantered on the city's Council housing stock and estates. Liaise with the four locality housing teams to clarify requirements, complete work orders, and handle payments using a Total Mobile solution. Provide a Contract Manager who will be available for on-site meetings with locality housing teams to review potential work, and discuss any ongoing concerns or issues related to performance, for both individual and group orders. Collaborate constructively with locality housing teams to deliver timely and high-quality services to Edinburgh's residents. Complete all requested works and services within specified timescales and to the stipulated standards. Comply with all relevant Health and Safety at Work Regulations for all works and services. Ensure that all equipment used for the contract is tested and certified according to the manufacturer's recommendations and applicable current legislation, in line with the Council's approved service provider code of conduct. Require that all operatives wear appropriate personal protective equipment and responsibly handle the removal of sharps, such as broken glass or used needles, using designated sharps boxes, which must be disposed of off-site at an appropriate refuse facility. Ensure that the service provider's representatives and operatives demonstrate courtesy and consideration towards residents and the public potentially impacted by the works. Appropriately Park service vehicles at work locations without obstructing roads, driveways, pavements, or causing general disruptions. Service providers are also responsible for arranging any necessary temporary parking permits for controlled parking zones (CPZs). Include any materials, works, and services not specifically mentioned but that are implied and deemed necessary for the satisfactory completion of the works and services.

Renewal: The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance. The Estimated Value of 3M GBP relates to the whole 4 years of the Framework Agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000768500
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV518777
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

71421000 - Landscape gardening services

77314000 - Grounds maintenance services

90513000 - Non-hazardous refuse and waste treatment and disposal services

90520000 - Radioactive-, toxic-, medical- and hazardous waste services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,800,000 £1M-£10M

Notice Dates

Publication Date
21 Nov 20241 years ago
Submission Deadline
15 Jul 2024Expired
Future Notice Date
Not specified
Award Date
4 Nov 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
48 months

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
3
Supplier Names

Glendale Countryside Ltd

P1 Solutions Ltd

idverde Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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