Award

Term Maintenance Contract for Maintenance & Repair of Fire Alarm and Intruder Alarm Systems

FALKIRK COUNCIL

This public procurement record has 2 releases in its history.

Award

27 Aug 2024 at 00:00

Tender

13 Jun 2024 at 00:00

Summary of the contracting process

Falkirk Council has concluded an open procurement process to award a Term Maintenance Contract for the Maintenance and Repair of Fire Alarm and Intruder Alarm Systems within its properties. The awarded contract, valued at GBP 741,944.12, will be performed by Caledonia Fire and Security Limited. This procurement falls under the general public services and housing and community amenities sectors, specifically within the region of UKM76. Key services under this contract include the six-monthly inspection, servicing, and maintenance of both fire and intruder alarm systems, as well as providing a 24/7 emergency call-out service and various ad hoc repairs. The contract was signed on 27th August 2024, and it encompasses a two-hour emergency call-out service available 24 hours a day, seven days a week throughout the year, including public holidays and weekends.

This tender offers significant opportunities for businesses specializing in the maintenance and repair of alarm systems, particularly those capable of providing round-the-clock emergency services. SMEs in the fire and security systems industry are well-suited for such contracts due to the requirement for both technical expertise and rapid response capabilities. The contract's provision for various inspection, maintenance, and ad hoc repair services across multiple properties ensures a steady stream of work, thus providing a robust platform for business growth within this regional market.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Term Maintenance Contract for Maintenance & Repair of Fire Alarm and Intruder Alarm Systems

Notice Description

This contract comprises the following Works/ Services provision to various Falkirk Councils Properties: - (a) The six-monthly inspection, servicing, and maintenance of fire alarm systems (both hard wired and wireless). (b) The six-monthly inspection, servicing, and maintenance of intruder alarm systems. (c) Renewal of batteries, etc as required. (d) For both the fire and intruder alarm systems a 2-hour emergency call out service is to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and weekends. (e) Ad hoc repairs and works to intruder alarm and fire alarm systems as may be required from time to time on a schedule of rates/ daywork basis.

Lot Information

Lot 1

This contract comprises the following Works/ Services provision to various Falkirk Councils Properties: - (a) The six-monthly inspection, servicing, and maintenance of fire alarm systems (both hard wired and wireless). (b) The six-monthly inspection, servicing, and maintenance of intruder alarm systems. (c) Renewal of batteries, etc as required. (d) For both the fire and intruder alarm systems a 2-hour emergency call out service is to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and weekends. (e) Ad hoc repairs and works to intruder alarm and fire alarm systems as may be required from time to time on a schedule of rates/ daywork basis.

Renewal: This contract will be subject to an option to extend for a further 12 months if it is in the interests of Falkirk Council to do so.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000769373
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512896
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50711000 - Repair and maintenance services of electrical building installations

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
£800,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£741,944 £500K-£1M

Notice Dates

Publication Date
27 Aug 20241 years ago
Submission Deadline
17 Jul 2024Expired
Future Notice Date
Not specified
Award Date
27 Aug 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
FALKIRK COUNCIL
Contact Name
Corporate Procurement Unit
Contact Email
cpu@falkirk.gov.uk
Contact Phone
+44 1324506566

Buyer Location

Locality
LARBERT
Postcode
FK5 4RU
Post Town
Falkirk and Stirling
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM12 Falkirk
Delivery Location
TLM76 Falkirk

Local Authority
Falkirk
Electoral Ward
Bonnybridge and Larbert
Westminster Constituency
Alloa and Grangemouth

Supplier Information

Number of Suppliers
1
Supplier Name

CALEDONIA FIRE AND SECURITY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000769373-2024-08-27T00:00:00Z",
    "date": "2024-08-27T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000769373",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-48",
            "name": "Falkirk Council",
            "identifier": {
                "legalName": "Falkirk Council"
            },
            "address": {
                "streetAddress": "The Foundry, 4 Central Park, Central Boulevard",
                "locality": "Larbert",
                "region": "UKM76",
                "postalCode": "FK5 4RU"
            },
            "contactPoint": {
                "name": "Corporate Procurement Unit",
                "email": "cpu@falkirk.gov.uk",
                "telephone": "+44 1324506566",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.falkirk.gov.uk"
            }
        },
        {
            "id": "org-84",
            "name": "Falkirk Sheriff Court and Justice of the Peace",
            "identifier": {
                "legalName": "Falkirk Sheriff Court and Justice of the Peace"
            },
            "address": {
                "streetAddress": "Sheriff Court, Main Street, Camelon",
                "locality": "Falkirk",
                "postalCode": "FK1 4AR"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-24",
            "name": "Falkirk Council",
            "identifier": {
                "legalName": "Falkirk Council"
            },
            "address": {
                "streetAddress": "The Foundry, 4 Central Park, Central Boulevard",
                "locality": "Larbert",
                "region": "UKM76",
                "postalCode": "FK5 4RU"
            },
            "contactPoint": {
                "email": "cpu@falkirk.gov.uk",
                "telephone": "+44 1324506566",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.falkirk.gov.uk"
            }
        },
        {
            "id": "org-109",
            "name": "Caledonia Fire and Security Limited",
            "identifier": {
                "legalName": "Caledonia Fire and Security Limited"
            },
            "address": {
                "streetAddress": "Unit 5 Wheatfield Road, Dunnikier Business Park",
                "locality": "Kirkcaldy",
                "region": "UKM",
                "postalCode": "KY1 3BH"
            },
            "contactPoint": {
                "telephone": "+44 1592655591"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-110",
            "name": "Falkirk Sheriff Court and Justice of the Peace",
            "identifier": {
                "legalName": "Falkirk Sheriff Court and Justice of the Peace"
            },
            "address": {
                "streetAddress": "Sheriff Court, Main Street, Camelon",
                "locality": "Falkirk",
                "postalCode": "FK1 4AR"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Falkirk Council",
        "id": "org-24"
    },
    "tender": {
        "id": "TMC-8663",
        "title": "Term Maintenance Contract for Maintenance & Repair of Fire Alarm and Intruder Alarm Systems",
        "description": "This contract comprises the following Works/ Services provision to various Falkirk Councils Properties: - (a) The six-monthly inspection, servicing, and maintenance of fire alarm systems (both hard wired and wireless). (b) The six-monthly inspection, servicing, and maintenance of intruder alarm systems. (c) Renewal of batteries, etc as required. (d) For both the fire and intruder alarm systems a 2-hour emergency call out service is to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and weekends. (e) Ad hoc repairs and works to intruder alarm and fire alarm systems as may be required from time to time on a schedule of rates/ daywork basis.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50711000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM76"
                    },
                    {
                        "region": "UKM76"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 800000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2024-07-17T14:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-07-17T14:00:00Z"
        },
        "documents": [
            {
                "id": "JUN507406",
                "documentType": "contractNotice",
                "title": "Term Maintenance Contract for Maintenance & Repair of Fire Alarm and Intruder Alarm Systems",
                "description": "This contract comprises the following Works/ Services provision to various Falkirk Councils Properties: - (a) The six-monthly inspection, servicing, and maintenance of fire alarm systems (both hard wired and wireless). (b) The six-monthly inspection, servicing, and maintenance of intruder alarm systems. (c) Renewal of batteries, etc as required. (d) For both the fire and intruder alarm systems a 2-hour emergency call out service is to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and weekends. (e) Ad hoc repairs and works to intruder alarm and fire alarm systems as may be required from time to time on a schedule of rates/ daywork basis.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507406",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "JUN507406-1",
                "title": "Invitation Letter",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507406&idx=1",
                "datePublished": "2024-06-13T11:20:09Z",
                "dateModified": "2024-06-13T11:20:09Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN507406-2",
                "title": "Sections 1-7 - Prelims",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507406&idx=2",
                "datePublished": "2024-06-13T11:20:09Z",
                "dateModified": "2024-06-13T11:20:09Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN507406-3",
                "title": "Section 8 - Property and Equipment List",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507406&idx=3",
                "datePublished": "2024-06-13T11:20:09Z",
                "dateModified": "2024-06-13T11:20:09Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN507406-4",
                "title": "Section 9 - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507406&idx=4",
                "datePublished": "2024-06-13T11:20:09Z",
                "dateModified": "2024-06-13T11:20:09Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "JUN507406-5",
                "title": "Section 10 - Contract Details",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507406&idx=5",
                "datePublished": "2024-06-13T11:20:09Z",
                "dateModified": "2024-06-13T11:20:09Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN507406-6",
                "title": "Section 11 - SPD Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507406&idx=6",
                "datePublished": "2024-06-13T11:20:09Z",
                "dateModified": "2024-06-13T11:20:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN507406-7",
                "title": "Section 12 - SPD Response",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507406&idx=7",
                "datePublished": "2024-06-13T11:20:09Z",
                "dateModified": "2024-06-13T11:20:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG512896",
                "documentType": "awardNotice",
                "title": "Term Maintenance Contract for Maintenance & Repair of Fire Alarm and Intruder Alarm Systems",
                "description": "This contract comprises the following Works/ Services provision to various Falkirk Councils Properties: - (a) The six-monthly inspection, servicing, and maintenance of fire alarm systems (both hard wired and wireless). (b) The six-monthly inspection, servicing, and maintenance of intruder alarm systems. (c) Renewal of batteries, etc as required. (d) For both the fire and intruder alarm systems a 2-hour emergency call out service is to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and weekends. (e) Ad hoc repairs and works to intruder alarm and fire alarm systems as may be required from time to time on a schedule of rates/ daywork basis.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512896",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This contract comprises the following Works/ Services provision to various Falkirk Councils Properties: - (a) The six-monthly inspection, servicing, and maintenance of fire alarm systems (both hard wired and wireless). (b) The six-monthly inspection, servicing, and maintenance of intruder alarm systems. (c) Renewal of batteries, etc as required. (d) For both the fire and intruder alarm systems a 2-hour emergency call out service is to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and weekends. (e) Ad hoc repairs and works to intruder alarm and fire alarm systems as may be required from time to time on a schedule of rates/ daywork basis.",
                "status": "complete",
                "value": {
                    "amount": 800000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This contract will be subject to an option to extend for a further 12 months if it is in the interests of Falkirk Council to do so."
                }
            }
        ],
        "bidOpening": {
            "date": "2024-07-17T14:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50711000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:776314)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000769373"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000769373"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "TMC-8663",
            "suppliers": [
                {
                    "id": "org-109",
                    "name": "Caledonia Fire and Security Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "TMC-8663",
            "awardID": "TMC-8663",
            "status": "active",
            "value": {
                "amount": 741944.12,
                "currency": "GBP"
            },
            "dateSigned": "2024-08-27T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-018289"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "110",
                "measure": "bids",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "111",
                "measure": "smeBids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "112",
                "measure": "foreignBidsFromEU",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "113",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "114",
                "measure": "electronicBids",
                "value": 8,
                "relatedLot": "1"
            }
        ]
    }
}